The Ultimate Guide to Quality Control Inspections in Construction

man using tablet at construction site

The Ultimate Guide to Quality Control Inspections in Construction

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Managing a construction project is a complex and stressful process. Among other things, you have to coordinate project team members, materials, and equipment and ensure that contractors are not afflicted by the potential risks and hazards present at the construction site.

That said, quality means different things to different people, which is why you should adhere to construction quality control standards. If your project fails to meet the quality acceptance standards, you’ll not only get on the wrong side with your stakeholders, but you might also face lawsuits. In this post, we’ll walk you through everything you need to know about quality control inspections in construction.

Quality control in construction refers to a management process aimed at ensuring that the final deliverable meets the standards and guidelines set by the client. This includes avoiding disputes throughout the life cycle of the project and completing the project within the scope of the work.

Typically, quality is defined by regulatory agencies, the client, and environmental and policy guidelines. These assurance procedures and requirements are documented in a construction quality management plan.

Quality control in construction has two aspects: quality control (QC) and quality assurance (QA). Quality assurance outlines the quality management targets and how quality will be attained, and quality control is the roadmap to achieving it.

Quality control in construction is not a function of any single individual or department. It is the primary responsibility of the supervisor or construction manager to turn out work of acceptable standards. 

There are three main types of quality control. They include: 

  • Offline quality control: This process deals with measures of selecting process parameters and controllable products in such a way that the deviation between the product or process output and the standardized will be minimized. 
  • Statistical process control: It involves comparing the output of a construction process or service with a given standard and taking remedial actions in the event that there’s a discrepancy between the two. Statistical process control also involves determining whether a process can bring forth an outcome that meets the desired requirements or specifications. 
  • Acceptance sampling plans: This plan determines the number of items that will be sampled and the acceptance criteria based on set specific stipulated conditions.

How do you attain first-time quality? Think of the construction process as a closed-loop system where deficiencies are discovered, handled, accepted, and closed using the following procedures:

It is essential that you ensure that subcontractors, superintendents, and crews are on the same page about what qualifies as an acceptable result. When all participants of the project understand what their goals are, they are in a better position to get it right the first time. 

Among the standards that can be incorporated into the acceptance criteria include: 

  • Industry common practices 
  • Quality standards specific to the project 
  • No visible defects

The construction inspection process lets you determine whether a given task was completed to the specifications. The construction team needs to know what will be inspected, when the inspection will occur, and who will be conducting the inspections.

The construction process requires several inspections. Establishing a plan in advance enables you to identify all the necessary inspections and ascertain that they have been completed through a record of acceptance.

Quality inspection checklists will help you stay organized and ensure that all essential items are verified. Nonetheless, not all checklists are equally effective. 

One common issue with the checklists is that checkpoints are usually vague. This makes the inspection open to interpretation and inconsistency. Additionally, most checklists are simple binary complete/incomplete or yes/no, which isn’t enough to accurately measure the quality of a project.

Among the benefits of using a checklist is that it can be shared among team members before the project begins and prior to each construction task to communicate essential requirements. While they are not the same as specs, they outline the processes that need to be done right.

While clients may not consciously realize the when and the order of construction deficiencies that have been identified through the inspection process, crews and subcontractors must correct them. This process entails: 

  • Physically marking an area or issue to prevent a cover-up 
  • Taking a picture to clearly identify the problem and show how it is marked in the field 
  • Remedy the issue 
  • Document the correction

This is the final step that closes the loop. Here, you need to learn why the deficiency occurred and make adjustments to the quality control process so that it doesn’t happen again. Ensure that the item is incorporated into the acceptance criteria and communicated to all parties. Success is when you don’t experience an issue again—this means you are closer to attaining first-time quality with zero deficiencies.

Quality is of vital importance in the construction business. It can make or break the reputation of a construction company. Despite there being construction quality models and methodologies, most companies still struggle to produce work that meets quality standards. But what exactly contributes to the poor quality? Here is an outline of the common causes of quality control issues:

Workers 

  • Labor shortage 
  • Lack of skills/training 
  • Unqualified personnel 
  • Lack of motivation 
  • People taking shortcuts

Materials

  • Defective materials 
  • Low-grade materials 
  • Unspecified material 
  • Variation of construction materials

Equipment 

  • Lack of maintenance 
  • Improper calibration/set up 
  • Outdated technology 
  • Wear and tear and lack of spares

Methods 

  • Failure to follow the set procedures 
  • Conflicting construction requirements 
  • Failure to communicate procedures clearly 
  • Too relaxed or too rigid requirements 
  • Incomplete product specifications

Management 

  • Poor/inadequate planning 
  • Lack of supervision 
  • Failure to use fact-based decision making 
  • Unrealistic work schedules 
  • Poor communication of procedures 
  • Failure to provide adequate construction tools.

Here is an outline of some of the things you should do to ensure quality in your construction project: 

  • Start with the right workers: When starting a project, ensure that you have the most qualified workers on your team. Assign jobs based on the capabilities of your team members and ensure that you are clear on the quality expectations. 
  • Invest in the right technology: Investing in technology doesn’t necessarily mean overhauling your entire process. The critical thing is to invest in technologies that have five-star customer support so that you aren’t left hanging when you need help. 
  • Use the right materials: Once you’ve been awarded a contract, understand your client’s expectations and ensure that you don’t compromise on materials.  Ensure that all materials used in the project meet the quality standards and project specifications. 
  • Ensure safety and compliance: Proper safety and compliance will keep your workers safe and help you prevent inadequate work from being done on the project. 
  • Avoid scope creep: It is crucial to understand the client’s quality standards and specifications. These standards should be stated clearly in the construction document and the construction drawings and project specifications. 
  • Repair deficiencies immediately: Ensure that you establish concrete policies for addressing deficiencies, whether it is inadequate materials or level of craftsmanship. 
  • Protect completed work: Where possible, surfaces that can easily get damaged should be covered until the project is complete.

Construction quality control inspections carry a lot of weight both for the workers and project managers. These inspections are essential in ensuring that the project runs efficiently and safely. Below is an outline of some of the benefits of quality control inspections: 

  • The project is completed on time: When a construction doesn’t meet the standards, you will be forced to rework it to attain those standards. This can result in delays in the project. Quality control inspections help ensure that each stage of the construction process meets construction policies and guidelines. 
  • Hazard identification: As a project manager, the safety of your workers should be your number one concern. Quality control inspections help you identify potential hazards that could harm your workers so that you can take precautions to ensure that your workers are safe. 
  • Improved construction quality: To maintain high standards, you need to understand where you’re lacking. Performing quality control inspections throughout the project will ensure that you adhere to existing regulations and codes. 
  • Encourages environment-friendly construction sites: As a project manager, part of your role is monitoring the environmental impact your project has on the surrounding land, wildlife, lakes, and streams. There are detailed policies for a construction site, and an inspection can help you heed them.

Quality inspection software is an app-based solution that facilitates quality inspection. It is commonly used on tablets and smartphones. This software helps quality inspectors schedule quality inspections, evaluate workloads, input product information, remit information to stakeholders, and share results with project managers on time.

 Some of the benefits of using this software when conducting quality control inspections include: 

  • Reduction in mistakes: It ensures that work is executed methodically, thereby reducing the chances of errors. 
  • Reduction in paperwork: This software stores data in one place; you won’t have to duplicate files and lose data as you would with manual inspections. 
  • Real-time reporting: This ensures that you can make decisions much more quickly. 
  • Mobile-friendly: With inspection software, inspectors need not conduct inspection on paper and transfer information over later. Instead, they can use a smartphone or tablet to perform the inspections and have the information stored in the cloud.
  • Improved communication: Inspection software eliminates communication gaps by enabling you to transmit information to multiple project parties and stakeholders for a greater level of transparency and visibility.

Are you looking for an easy to use software that can help streamline the operations of your construction company? Then GoCanvas has you covered. Try out our platform and all its features with a free trial, or contact our team to learn more.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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Streamlining Fire Inspection Checklists: 4 Ways to Boost Efficiency

Streamlining Fire Inspection Checklists:
4 Ways to Boost Efficiency

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Consistency in fire inspections is vital for maintaining safety standards and ensuring compliance. Digital fire inspection checklists bring this much-needed consistency by standardizing the inspection process. With mobile technology, every inspector has access to the same checklist format, ensuring that no elements are overlooked. In an industry where even a minor oversight can have significant consequences, this standardization is critical.

Beyond standardization, these digital checklists offer a level of customization that’s invaluable. They can be tailored to meet specific regulatory requirements or the unique needs of different organizations. This flexibility ensures that fire safety professionals are always equipped with the most up-to-date tools aligned with current safety standards and practices.

In addition, digital checklists serve as an effective tool for training new inspectors. They provide clear and consistent guidelines accessible on mobile devices, making it easier for newcomers to learn and adhere to established inspection protocols. This not only speeds up the onboarding process but also helps maintain the uniformity and thoroughness of fire safety inspections.

Mobile technology introduces process automation into fire inspections, significantly accelerating on-site checks. This integration of automation streamlines the inspection process, boosting both efficiency and accuracy in tangible ways.

  • Streamlined Data Entry and Reporting
    Automation in mobile technology simplifies data entry and report generation. Inspectors can input data directly into their devices, and the app intelligently populates relevant report sections. This not only speeds up the inspection process but also reduces errors that can occur with manual data handling.
  • Efficient Information Gathering With Barcode Scanning
    Barcode scanning is a standout feature of process automation. Inspectors can swiftly scan equipment labels to retrieve and record essential information. This eliminates the need for manual data entry, saving valuable time and reducing potential input errors.
  • Optimized Routing With GPS Tracking
    GPS tracking is another critical element of process automation. It aids inspectors in planning efficient routes to inspection sites, ensuring time-effective travel. This functionality is particularly useful for managing multiple inspections in different locations, thereby optimizing overall workflow.
  • Enhanced Reporting With Integrated Photo Capture
    The ability to capture and upload photos directly within the inspection app adds a significant layer of detail to reports. Inspectors can provide visual evidence of their findings, making reports more comprehensive. Additionally, the feature to annotate photos within the app allows for highlighting specific concerns or compliance areas, further enhancing the accuracy and usefulness of the reports.

In emergency scenarios, every second counts. Mobile technology is pivotal in elevating the response speed of fire crews with its real-time dispatch capabilities. Dispatchers are now able to immediately send alerts and assignments to fire crews, along with comprehensive details about the incident’s location and nature.

The real-time dispatch system greatly empowers fire departments in resource management. With a live overview of crew availability and their precise locations, dispatchers can deploy resources more strategically and react to emergencies faster. This efficiency in response can be crucial in minimizing the damage and risks associated with fire incidents.

Additionally, mobile dispatch systems are often equipped with live maps and real-time traffic data. This feature is invaluable for fire crews, aiding them in navigating quickly to the incident site. By avoiding traffic jams and identifying the quickest routes, they can significantly cut down their response times.

A cloud-based fire safety management system brings unmatched clarity and ease of access. It securely stores all inspection data in the cloud, making information available anytime, anywhere. This is a game-changer for fire safety managers who need to constantly review inspection data, schedule maintenance, or prepare for audits.

Storing data in the cloud means it’s safe from the physical risks associated with paper records—like damage, loss, or theft. Cloud systems don’t just secure data; they also provide robust backup and recovery options. This ensures that vital safety information is always accessible, even in emergencies.

Furthermore, a cloud-based system enhances teamwork and communication within fire safety teams. It allows for the instant sharing of inspection reports and other essential documents with team members, no matter where they are. This ensures that everyone is informed and can make decisions based on the most current data, fostering a cohesive and responsive fire safety team.

By harnessing the power of digital checklists, real-time dispatch, and cloud systems, GoCanvas is leading a shift toward more consistent, accurate, and efficient fire safety management. These tools do more than just streamline processes—they empower teams to achieve unprecedented levels of clarity and responsiveness in their operations.


If you’re ready to elevate your fire inspection procedures, talk to one of our product experts at GoCanvas today. Discover how GoCanvas can tailor these technological advancements to your specific needs and take the first step toward smarter, more efficient fire safety management.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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The Appeal of Mobile Fire Alarm Inspections for Fire Safety Experts

The Appeal of Mobile Fire Alarm Inspections for Fire Safety Experts

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Efficiency and accuracy are non-negotiable in fire safety. That’s where mobile fire alarm inspections come in. This tech-forward approach is rapidly becoming the go-to for fire safety pros, transforming how inspections are conducted, cutting through the clutter of traditional manual methods, and embracing a smarter way to work. Let’s dive into why this shift is gathering momentum in fire safety.

Revolutionizing Fire Equipment Inspections With Mobile Technology

Remember the old days of lugging around clipboards, dealing with piles of paperwork, and navigating the constant back and forth to and from the office? Mobile technology is saying goodbye to all that. It’s not just a simple switch from paper to digital; it’s a complete overhaul of the inspection process. This change is making fire alarm system inspections quicker, more efficient, and incredibly reliable. For fire safety managers, this means less time drowning in paperwork and more time doing what they do best—ensuring everything is up to code so everyone is safe.

The Benefits of Mobile Tech for Fire Safety Professionals

Mobile tech packs a serious punch when it comes to benefits

  • Organization is easy. Automatic filing? Check. Easy naming and retrieval of reports? Check. Everything’s stored in the cloud, so say farewell to filing cabinets and lost reports.
  • Accuracy is reliable. Mobile inspections mean you can capture photos and add crucial details right there on the spot. No more trying to remember specifics later or risking inaccurate descriptions. Plus, many apps offer annotation features, so you can mark up photos to highlight key areas of concern.

    Accuracy in fire safety isn’t just about ticking boxes; it’s about ensuring each inspection is thorough, with no room for error. Mobile tech makes this easy. With preloaded checklists, conditional logic, and automatic prompts, missing a critical check becomes a thing of the past. This level of detail is crucial, especially when you’re dealing with complex systems and equipment.
  • Efficiency enables quick action. Imagine completing an inspection and having that report ready to go in moments, not hours. That’s what mobile tech brings to the table. This speed doesn’t just make your day easier; it can make a big difference in response times to potential issues. In a job where every second counts, this kind of efficiency is invaluable.

Streamlining Reporting Processes in Fire Alarm Inspections

Now, let’s talk about streamlining reporting—a major headache in traditional methods. Mobile technology is tackling this challenge head-on, transforming the landscape of data management. Gone are the days of manually entering data and double-checking for errors. With mobile inspections, the data you enter is the data you get—clear, concise, and correct. This takes data utilization to the next level by aggregating it into comprehensive analytics dashboards that provide insightful trends and actionable intelligence to enable smarter decision-making. Additionally, the power of real-time system integrations means this valuable data can be instantly transferred and synchronized across various platforms, enhancing operational efficiency and strategic planning.

Overcoming Challenges in Fire Alarm Inspections With Mobile Apps

Mobile apps are real lifesavers when it comes to tackling the tough parts of fire alarm system inspections. They cut through the hassle, making sure you’ve always got the right info at your fingertips. With built-in equipment databases, these apps make digging up details on any fire alarm model a snap—with just a tap, you’ve got everything you need. No more flipping through pages or second-guessing; you get the specifics right, and you get them fast. This way, you’re not just going through the motions; you’re doing inspections backed by solid, reliable information.

Reliable Inspections in Hard-to-Reach Areas

When it comes to those hard-to-reach places—basements, stairwells, remote locations—mobile apps step up to the plate. Apps like GoCanvas work offline, storing your data until you’re back in range. This means no more losing valuable time or data due to poor signal. You can carry on with your inspections, confident that your work is being recorded accurately and is ready to sync up when you’re back online.

Real-Time Data and Decision-Making

The real-time capabilities of these apps are changing how decisions are made in the field. As soon as you enter information, the data is ready for whoever needs it, complete with the ability to automate handoffs and trigger escalations for prompt remediation. This feature speeds up the entire inspection process, allowing for quicker responses to any problems found. No waiting, no delays—just straight-up efficiency that keeps everyone informed and agile.

Tailored to the Needs of Fire Safety Teams

Adaptability is key, and that’s where these mobile solutions shine. They understand that every fire service provider operates differently. That’s why they offer a level of customization that lets you tailor the app to your team’s needs, from specific inspection protocols to unique reporting requirements. This customization ensures that the tool fits your workflow, not the other way around.

The shift to mobile apps for fire alarm inspections is the next step in the practical revolution of the fire safety field. These tools offer a combination of accuracy, efficiency, and adaptability that’s hard to beat.

Customization and Flexibility in Mobile Fire Alarm Inspections

Customization in these apps is more than just a fancy feature; it’s about making sure the tool fits the job perfectly. Need a specific checklist for a certain type of building or alarm system? You got it. Want to set up reports that speak directly to the needs of your Authorities Having Jurisdiction (AHJs)? No problem. This level of customization ensures that every inspection is as effective and relevant as possible.

Building a Safer Future With Mobile Tech

With every streamlined process, every accurate report, and every quick decision, fire safety teams are creating environments where risks are minimized and safety is maximized. Mobile fire alarm system inspections are more than just a trend; they’re the new standard for fire safety professionals who want to bring a level of efficiency, accuracy, and ease to their job that was unheard of with traditional methods. It’s time to embrace these tools and step into a future where fire safety is more reliable, more responsive, and more effective than ever before.
Ready to revolutionize your fire safety approach? Dive into the world of mobile fire alarm system inspections and see how these cutting-edge tools can elevate your team’s work. Request a GoCanvas demo today.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Fire & Safety Commodities, Inc. goes 100% paperless

Read the case study to find out how Fire & Safety Commodities, Inc. went 100% Paperless and unlocked revenue forecasting by using GoCanvas.

Man in oil and gas industry using digital forms on tablet.

Streamline Fire Inspections and Improve Safety

GoCanvas empowers fire protection service providers, facility managers, and fire departments with a solution that streamlines inspections, ensures compliance, and improves safety.

Mobile Fire Inspections: A Game Changer for Fire Safety Professionals

See how mobile fire inspections are revolutionizing fire safety by boosting efficiency and accuracy for fire safety professionals.

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Mobile Fire Inspections: A Game Changer for Fire Safety Professionals

Mobile Fire Inspections: A Game Changer for Fire Safety Professionals

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Fire safety is serious business. As a professional dedicated to protecting lives and property, you understand the importance of regular fire truck inspections: They’re not just good practice, fire departments are required by law to perform them. But traditional inspection methods can be clunky and time-consuming, often leading to incomplete inspections, irrelevant details, and confusion over who even conducted the checks in the first place.

By switching from old-school checklists to mobile fire truck inspection apps, fire safety professionals can eliminate these problems and save hundreds of hours annually. Mobile fire inspections offer a more efficient, transparent, and compliant way of conducting routine maintenance checks to ensure the safety of the trucks and equipment to better serve the community. 

Let’s dive into how mobile inspections can streamline your processes, making reporting easier and quicker than ever before.

The rise of mobile fire inspections represents a significant leap in the way fire departments approach their essential duties. It’s not just about doing things differently; it’s about doing them better. By integrating mobile technology, fire safety professionals are equipped with tools that redefine efficiency and accuracy in fire truck inspections. This innovative approach not only addresses the challenges of the past but also paves the way for more streamlined and effective fire safety management in the future.

And when it comes to safety, innovation is key to staying ahead. That’s exactly what mobile fire inspections bring to the table—a transformative approach that’s reshaping how fire safety professionals conduct their crucial work. By moving away from traditional paper-based methods, mobile solutions open the door to several benefits that both streamline the inspection process and enhance the overall quality and effectiveness of fire safety operations.

Next, let’s take a closer look at how mobile fire inspections are revolutionizing the field with solid benefits that go far beyond reducing paperwork. From improving accuracy to enhancing compliance, these tools are setting a new standard in fire safety—one that makes the lives of those responsible for protecting our communities significantly easier and their work much more effective.

Time is something you can’t afford to waste in this line of work. Mobile fire inspection apps and software are all about getting you more bang for your buck, time-wise. You’ll be able to slash the hours you spend on each inspection thanks to features like quick data entry, preloaded checklists, and the ability to send reports on the fly, giving you more time to do what matters most: keeping everyone safe.

But it’s not just about speed. Mobile tools bring organization and ease to a process that was once chaotic and scattered. Imagine having all your inspection data in one place and accessible with just a few taps. No more rummaging through piles of paper or trying to decipher handwritten notes. It’s all there—clear, concise, and ready when you are.

Switching to tech like GoCanvas for fire safety inspections means out with the old paper hassles and in with a simpler, more streamlined process. These tools are changing the game, making inspections much quicker and a lot less trouble.

No more drowning in paperwork or wrestling with outdated checklists. With these digital solutions, you get the job done efficiently and accurately. Next, we’ll explore how mobile tools are not just streamlining fire safety inspections but also improving their quality.

Accuracy is about more than crossing your T’s and dotting your I’s—it means making sure no detail is missed. In addition to helping ensure that every inspection is as thorough as possible, mobile apps enable you to adapt quickly if regulations change. When you’re always compliant, fines and legal issues become a thing of the past.

Moreover, features like photo uploads and instant reporting allow for immediate documentation and action, making them an indispensable part of modern fire safety practices.

The technological advancements in mobile fire inspection tools are evident in their user-friendly interfaces tailored for field workers’ ease of use. These advanced systems simplify the inspection process, minimize errors, and significantly reduce training time. Another standout feature is the technology’s capacity for real-time reporting—as soon as an inspection report is completed and sent, all relevant parties can be immediately alerted and the information can be seamlessly transferred to other systems, enhancing transparency and saving time. This rapid information-sharing facilitates quick decision-making and ensures consistent communication across the team, which is a crucial aspect of fire inspection safety.

The power of modern fire inspection technology lies in its customization capabilities. Built with the understanding that each fire department has unique needs, mobile technological solutions offer extensive customization options. This flexibility is key in adapting the technology to various equipment types and inspection protocols, thereby enhancing the relevance and efficiency of the inspection process. Additionally, the ability to tailor reports to specific requirements means the most critical information is always highlighted. This level of customization not only streamlines workflow but also significantly bolsters overall safety assurance in fire inspections.

As technology keeps evolving, so will the tools we use. Imagine inspections that are not only quicker but also smarter, allowing you to predict potential issues before they arise. That’s the future we’re looking at with mobile fire inspections.

In our tech-driven world, mobile fire inspection tools are not just a fancy add-on—they’re a necessity for those who want to stay ahead of the game. They make inspections faster, more accurate, and a whole lot easier, so it’s about time we embrace them for the safety of our teams and communities.

Ready to take your fire inspection game to the next level? Talk to one of our product experts at GoCanvas today to learn how we can transform your approach to fire safety. Don’t work harder when you can work smarter. GoCanvas is here to help.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Fire & Safety Commodities, Inc. goes 100% paperless

Read the case study to find out how Fire & Safety Commodities, Inc. went 100% Paperless and unlocked revenue forecasting by using GoCanvas.

Man in oil and gas industry using digital forms on tablet.

Streamline Fire Inspections and Improve Safety

GoCanvas empowers fire protection service providers, facility managers, and fire departments with a solution that streamlines inspections, ensures compliance, and improves safety.

The Appeal of Mobile Fire Alarm Inspections for Fire Safety Experts. Read the Blog.

The Appeal of Mobile Fire Alarm Inspections

Discover why fire safety professionals are turning to mobile fire alarm system inspections for accuracy, efficiency, and reliability.

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

7 Biggest SDS Compliance Violations in Chemical Manufacturing (And How to Reduce the Risk)

manufatcuring plant worker using tablet

7 Biggest SDS Compliance Violations in Chemical Manufacturing (And How to Reduce the Risk)

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Not complying with the safety data sheet (SDS) regulations can cost chemical manufacturers in terms of fines, customers, and reputation. Knowing and avoiding the biggest SDS compliance violations is one of the best ways to follow Occupational Safety and Health Administration (OSHA) regulations

This article reveals the top seven SDS compliance violations to give you the best chance of preventing legal issues and protecting your brand image. And because meeting every requirement can be challenging for many chemical manufacturers, we will show you where to get a comprehensive SDS-compliant checklist to make things easy. 

OSHA requires distributors and manufacturers to provide an SDS for each hazardous chemical. As the bare minimum, the SDS should use a clear, user-friendly, 16-section format to inform downstream users about the substance. 

Each section should provide specific minimum information detailed in the Hazard Communication Standard (29 CFR 1910.1200). The information must be in English, although copies in other languages can be provided if necessary. 

In 2011, OSHA penalized two manufacturers and two distributors of hair products for failing to inform users of the substance’s potential hazards and protect their employees from exposure. In fact, the total fine for the four companies totaled $49,200. 

Manufacturers are responsible for evaluating the risks related to a particular chemical and including the hazards in an SDS. Concerning communication of chemical hazards, the sheet should: 

  • Specify the concentration (exact percentages)—sometimes, concentration ranges may be used to protect trade secrets
  • Explain why the substance is hazardous
  • Indicate the chemical’s possible harm
  • List protective measures users should follow
  • Describe what users should do in an emergency

Having a static SDS may not always be enough to meet OSHA requirements, resulting in SDS compliance violations. In some instances, updates are necessary—and they must be made within a particular period to avoid noncompliance. 

According to OSHA, chemical manufacturers must ensure SDS information accurately details hazards and how to protect against them. But when your company discovers new potential harm of a particular chemical or identifies more effective ways to avoid the risks, the new details should be added to the SDS within three months

On the other hand, the chemical labels must be revised within six months, depending on the significance of the new information. In short, your company needs to update its SDSs in one or all of the circumstances below: 

  • The manufacturer makes significant changes to the chemical compound.
  • Research reveals considerable new information about a chemical’s potential harm or anti-hazard measures.

Improper handling and storage can cause toxic exposures, explosions, as well as fires from chemical reactions. That’s why OSHA requires manufacturers to include a safe handling and storage section in the SDS. 

Required information includes: 

Every employer must have a readily accessible SDS for employees in the workplace. To ensure chemical safety, information about the identities, as well as potential dangers of chemicals, must be readily available and understandable to workers. 

Manufacturers are also responsible for classifying chemical hazards and transmitting the information to employers through data sheets. An SDS must be provided in the initial shipment as well as the first shipment after a sheet update. Additionally, chemical manufacturers must provide the document to employers or distributors upon request. 

OSHA laws require SDSs to reveal a chemical’s ingredients. The required information includes the following: 

  • Chemical name, common name, and synonyms
  • Stabilizing additives and impurities
  • The exact percentage of each ingredient that is considered a health hazard
  • Whether these ingredients are present above their concentration limits
  • Whether the ingredients are present below concentration limits but are still a health risk

Your company can use concentration ranges if specifying the exact percentage exposes trade secrets. In that case, you must also include a statement indicating that the exact chemical concentration has been withheld. 

In addition to ingredient information, OSHA calls for the minimum information about the physical and chemical properties required in the SDS compliance checklist: 

  • Chemical appearance and odor
  • Freezing and melting point
  • Evaporation rate
  • Viscosity
  • Solubility
  • Boiling point and range
  • Flammability and pH
  • Vapor pressure and density
  • Explosive limits
  • Partition coefficient

You don’t need to include everything on the above list if a physical or chemical property doesn’t apply to your products. However, you need to ensure every property relevant to your company’s chemicals is sufficiently detailed in the SDS. You should also include other relevant properties not indicated on the list above.  

Not including exposure limits in your SDS can also result in expensive noncompliance penalties. An exposure control section in the sheet helps recommend personal protective measures and minimize user exposure to chemicals. Essential details to cover in this section include: 

  • Exposure limits from regulatory bodies, such as OSHA and the American Conference of Governmental Industrial Hygienists (ACGIH)
  • Your recommended exposure limit as the chemical manufacturer
  • The necessary engineering controls
  • Advice for personal protective measures to prevent exposure to chemicals
  • Recommended personal protective equipment (PPE)

Manufacturers are required to obtain or create an SDS for every chemical they produce. Additionally, they must ensure a copy of that sheet is available for customers. 

The SDS compliance checklist form from GoCanvas is easily accessible from a smartphone or tablet. This also makes it easier for employers and employees to access safety data and handle chemical inventory appropriately. 

Because the checklist comes as an SDS-compliant template, you don’t have to create the sheet from scratch, which saves you money and time. In fact, once you create the document, it becomes mobile-accessible via smartphones and tablets to easily empower employers to create a hazard management program and enhance occupational safety. Request a demo today to see how our SDS compliance template helps you save time and money.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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10 Must-Have Fields for Food and Beverage Processing Site Inspection Form Templates

10 Must-Have Fields for Food and Beverage Processing Site Inspection Form Templates

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In the food and beverage processing industry, companies need to perform regular inspections to maintain safe processes and environments. By taking the right steps and implementing various industry best practices, inspectors can adequately complete all safety inspections to maintain compliance and protect the company’s bottom line.

It’s important to understand what requirements are in place and how inspection forms can help meet them by incorporating the right fields.

Food and beverage processing companies must protect consumers from potentially contaminated food and create a safe environment for employees. To ensure food processors maintain consistently safe operations, the U.S. Food and Drug Administration (FDA) and other governing bodies have put rules and regulations in place for these facilities. 

Since the Obama administration’s introduction of the Food Safety Modernization Act (FSMA) in 2011, the FDA has mandated inspections of food and beverage processing facilities more frequently. The FDA and the U.S. Department of Agriculture (USDA) have many requirements that food and beverage processing plants must meet in accordance with the FSMA.

For example, these facilities should have USDA-approved antimicrobial flooring to help prevent the growth and spread of harmful bacteria. Equipment must also be generally sanitary, cleanable, non-toxic, and devoid of the risk of contaminating food items. 

As food and beverage processors work to meet these strict regulatory standards, it’s best to have forms that help conduct thorough inspections in these facilities. The key is knowing what kinds of fields to include in your inspection forms to ensure all equipment and systems are checked thoroughly.

To maintain consistent compliance with FDA, USDA, and other requirements, the following are some of the main types of fields to include in food and beverage processing inspection forms.

One of the most important fields to include in electronic inspection forms is an image field. This field enables inspecting employees to upload images of any potentially faulty equipment and machinery in the facility. Management can then determine the specific problem and take the necessary steps to issue maintenance as soon as possible.

Another crucial field to include is food safety, which will cover many items that your inspector can check. For example, this checklist would help ensure all food contained within the facility is from an approved source, that all food is devoid of contamination and spoilage, and that all equipment handling food remains at least 6 inches off the floor.

Additionally, this section can help determine whether all food storage containers are clean, properly labeled, and sufficiently sealed.

Your form should also include a temperature control field that indicates whether a facility’s temperature settings are safe. All potentially hazardous foods must be within a safe temperature range to avoid spoilage, thermometers must be accurate, and frozen foods must undergo a safe thawing method if necessary. 

This section will help gauge employees’ health and safety when handling food items. If employees are handling food, this field should require inspectors to see if employees exhibit any signs of illness or wounds that could lead to contamination. Employees must also wash their hands consistently and properly. This section will also check to ensure a supervisor is always on duty to monitor operations and that employees store their personal belongings in the designated safe area.

Your form should include sections for equipment and utensil checks to ensure the equipment is clean and in good shape. In addition, this part of the form requires checking for malfunctioning or nonfunctioning equipment, and facilitating repairs and replacements when necessary. Lastly, this area will ensure that all utensils go through proper cleaning and sterilization procedures using dishwashers and other equipment.

Your form will also benefit from a section covering water and sewage in your facility. For example, this section will help confirm whether sinks are functioning properly and at the right temperatures, and that plumbing systems are checked for cracks and other damage or wear. In addition, this section could cover grease traps, liquid waste lines, and cross-connection control devices.

All restrooms and corresponding facilities should be regularly cleaned and maintained. These facilities also require functioning handwashing sinks with paper towels and antibacterial hand soap. Wall-mounted toilet paper dispensers are another common requirement in these facilities.

Food processing facilities need proper ventilation and illumination. Functioning ventilation systems will maintain steady air quality, while proper lighting will maximize visibility in and around the facility. Shatterproof lights are a common feature of food processing facilities.

Yet another item to consider is refuse and trash disposal. Inspectors should check interior and exterior trash containers to determine whether they’re clean and functional. Trash containers also require proper sealing, with lids kept closed at all times when not in use.

An infestation is one of the biggest potential hazards in any food and beverage processing environment. Inspections must check for the presence of any rodents or insects such as cockroaches and flies. Facilities must also seal off food preparation and other areas from live animals such as birds. When using pesticides, staff must use approved chemicals correctly to avoid contaminating food items.

Having detailed forms for inspecting food and beverage processing facilities will help prevent potential issues from compromising your operations, employees, and end products. Knowing what fields to include will help you build a comprehensive checklist that inspectors can easily follow to help maintain compliance and resolve any existing issues. If you want to help building inspection checklists for your food and beverage processing operations, consider implementing GoCanvas inspection form templates. You can craft in-depth checklists for food and beverage processing, along with other types of forms based on your needs. Request a demo today or try GoCanvas for free to get started.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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Internal Audit Best Practices: How to Ensure Your Facility’s Process Checklists Comply With New OSHA Standards

Internal Audit Best Practices: How to Ensure Your Facility’s Process Checklists Comply With New OSHA Standards

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Job site inspection is a critical step for manufacturing, material storage, and other industries, especially if they want to maintain compliance with new regulatory requirements and standards. You might have checklists to help you conduct inspections of your facilities. However, you may worry that these checklists are becoming outdated and non-compliant. So how do you ensure your internal audit complies with the required standards?

It’s important to ensure your job site inspections are thorough and maintain a safe workplace to protect your employees, equipment, and products. This is particularly the case with the recent standards put in place by the Occupational Safety and Health Administration (OSHA) amid the COVID-19 pandemic. OSHA’s current guidelines for job site inspections appear under the 1926.20 standard. By taking the right steps, you’ll be able to comply with these and other requirements.

Not sure how to keep your inspection processes and checklists up to date? The following are some internal audit best practices for job site inspections and optimizing your checklists.

To avoid OSHA violations and other breaches, you should prioritize inspections and check different types of equipment at varying frequencies.

For example, you may want to conduct weekly inspections for the following areas:

  • Fall protection
  • Scaffolds
  • Procedures for electrical power
  • Operator and crane certification
  • Ladders and stairways

Meanwhile, you should inspect the following on a daily basis to facilitate a safe environment:

  • Power tools
  • Aerial lifts
  • Forklifts
  • Rigging
  • Slings
  • Personal protective equipment (PPE)
  • Other heavy machinery and equipment

In addition, in accordance with OSHA requirements, you should conduct monthly inspections of cranes, hoists, fire extinguishers, self-breathing apparatuses and respirators, and safety and eyewash showers. 

Before conducting each internal audit and inspection, you must know the specific approach you want to take. This helps you determine who will conduct the inspection and what types of PPE they’ll need to perform it safely. 

Remember, according to OSHA’s 1920.20 standard, “Such programs shall provide for frequent and regular inspections of the job sites, materials, and equipment to be made by competent persons designated by employers.” This statement establishes that you must choose someone who qualifies as a “competent person” as OSHA defines them.

Specifically, a competent person is someone who can accurately identify existing and potential workplace hazards that could cause harm to employees. This person must also have the authority to properly address these hazards and create a safer work environment. Ideally, the “competent person” who conducts every internal audit will have adequate training and knowledge of OSHA standards and proper inspection procedures.

One of the main changes to OSHA standards in recent years is increased emphasis on PPE for employees. To comply with OSHA’s 29 CFR 1910 Subpart I standard, employers must conduct PPE assessments to identify and address any potential workplace hazards, as well as ensure that employees use the proper PPE as needed. 

For example, this standard requires the use of respirators under certain circumstances to protect employees. If employees require these respirators, employers must have a reliable respiratory protection program to comply with OSHA’s standard for Respiratory Protection, 29 CFR 1910.134.

When conducting inspections, document all findings and track vital data that can help you continually improve your facility’s safety. This data will give you actionable insights into any potential deficiencies in your safety practices. You can then decide on the best course of action to eliminate these deficiencies and create a safer workplace.

To further keep your practices and checklists updated, it helps to remain aware of OSHA’s existing standards. Doing so will help you remain consistently compliant and avoid potential violations.

One way to stay current is to check OSHA’s news releases, which will detail any notable changes the agency makes to its standards. You can then apply these changes to your preparation phase and checklists. 

Learn from your previous workplace safety and inspection efforts by looking at past reports. You should review everything from the results of previous inspections and incident investigation reports to workers’ comp insurance details and any near misses that could have resulted in more serious accidents.

Based on the knowledge you glean from previous inspections, you can determine what areas of your business require more thorough inspections and changes. Over time, you’ll be able to perfect your inspection procedures and checklists based on the most significant risks to your business. In turn, you’ll minimize the risk of workplace incidents and maintain compliance with all current regulatory requirements.

Another way to keep your checklists in top shape is to use digital checklists in lieu of outdated paper versions. Digital checklists also offer more flexibility that will help ensure you’re always working with information that keeps you compliant. 

You can use premade checklist templates from a trusted third party that will equip your business with a comprehensive checklist that’s up to date. As OSHA standards and other regulatory requirements evolve, you can make corresponding changes to your checklist. 

One of the main advantages of digital checklists is their shareability. In fact, employees can view and make changes to these checklists using their mobile devices. They can then share these checklists with authorized parties across devices and systems to ensure everyone is working with the latest version. You’ll no longer need to manually update your checklists with the help of reliable digital versions.

If you’re looking for the right tools to help you maintain safety and compliance in your workplace, GoCanvas is here to help. We offer digital checklist templates and thousands of other form templates that connect your offices and job sites. Easily download and optimize our checklist templates for use on any device, without any need for coding skills. With the help of our templates, you’ll remain compliant with OSHA standards as well as many other industry regulations, keeping your workplace safe and protecting your bottom line. Learn more about GoCanvas by requesting a demo, or try it for free today. You’ll be able to find the right forms that keep you compliant and maximize the efficiency of each internal audit.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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Tracking the Trends – Top Safety & Compliance Trends in the Mining Industry

Tracking the Trends – Top Safety & Compliance Trends in the Mining Industry

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Safety and compliance are important issues in many industries. In the mining industry, which has long been known for its potential dangers, keeping up with the latest trends in safety and compliance can go a long way toward improving the overall health and safety of workers in the industry. Modern safety requirements and technology have gone a long way toward ensuring a safer working environment for many miners. However, mining still faces a number of dangers, and workers and companies must carefully track those practices to ensure the highest possible level of safety for workers. 

What Safety Factors are Important in Mining?

The mining industry must take a number of critical safety factors into account as part of regular operations.

  • Coal dust and other contaminants. Often, miners find themselves at high risk of inhaling contaminants that can lead to serious health issues, including “black lung.” 
  • Fall risks. Miners may work in large pits or dangerous environments with a high risk of dangerous falling conditions. 
  • Heat stress occurs when miners work in hot or humid environments. Often, miners work in dangerously hot conditions throughout much of their shifts, which can increase not only the risk of immediate health concerns like heat exhaustion but also long-term health problems. 
  • Heavy lifting. Miners may need to shift heavy items and equipment, which may cause repetitive stress problems, fractures, or potential immediate injury. 
  • Chemical exposure. Miners may work with dangerous or hazardous chemicals that may raise the risk of developing a damaging health condition. Proper handling of chemicals can help keep miners safer. 
  • Noise and vibration exposure. While heavy exposure to noise can damage hearing, heavy vibration exposure can lead to long-term health problems. 

Maintaining safety when mining is a tough job. Utilizing the right strategies, however, miners can often stay much safer as they complete those essential job tasks. 

What Are the Main Challenges in the Mining Industry?

The mining industry continues to face a number of potential hazards and problems. 

Increasingly, the public is becoming aware of the dangers associated with using high quantities of natural resources. Furthermore, there is an increasing scarcity of many of those resources. In order to access them, miners may need to head into more dangerous conditions or face higher overall risks as they work in those environments. 

Like many industries, the mining industry is facing a talent shortage. As a result, many companies need to push new miners into available positions faster, without giving them adequate time to adapt to the challenges and issues in the mines. Inadequate training, especially lack of training on safety gear, can lead to a number of potential health hazards for many miners. 

Health and safety remain ongoing concerns in the mining industry. Miners may face considerable health hazards as part of their everyday work. As companies strive to meet health and safety regulations, they may face substantially increased costs. 

What Is the Biggest Health Risk of Mining?

The biggest health issue faced by miners is pneumoconiosis or dusty lung disease. Miners face a considerable risk of developing dangerous lung conditions, including lung cancer, due to inhaling large quantities of dust as part of their everyday job responsibilities. Coal workers, who may develop a specific type of pneumoconiosis known as black lung disease, inhale coal dust particles, which can increase their risk. Modern medical science cannot cure symptoms of dusty lung disease. 

What Is the Leading Cause of Mining Industry Fatalities?

A number of miners die as a result of the dangers they face, including both long-term dangers, like dust exposure, and short-term risks, like explosions in the mines. Explosions often occur due to methane gas, which gets released as coal is extracted from the mines. Unfortunately, methane gas is highly explosive, which means that, if proper safety precautions are not taken, it can result in devastating explosions. 

How Can We Improve Safety in the Mining Industry?

Modern technology offers a number of solutions that may help improve safety across the mining industry. 

Many smaller mining operations do not have access to the large-scale data larger companies use to monitor employees and ensure the highest level of safety during mining operations. Collaboration and sharing of data can help increase awareness of potential safety problems, which can help keep miners safer. Effective analytics can help predict potential dangers in the mines, analyze the risk that they will occur, and provide more information as needed. As a result, many companies are able to focus better on important safety procedures.

Wearable devices are offering more information than ever. They can provide insights into oxygen levels, vibration, and noise levels. Those devices can offer key insights that make it much easier to determine when miners are at risk. As a result, companies are better positioned to protect their workers.

Providing the right training for miners can make a huge difference in their ability to maintain safety underground. Often, miners will face safety hazards as part of their daily jobs. Intensive safety training helps ensure that they can recognize risks, properly operate equipment, and avoid potential disasters. Regular updates and assessments can also help ensure higher levels of employee training.

In order to keep workers out of harm’s way, many companies are using robots and automation processes to help improve overall safety across the mining industry. With robots down in the mines, humans are not placed in danger during some of the trickiest parts of those operations. As a result, overall safety across the mining industry has increased substantially.

Dealing with the risks present in the mining industry is an ongoing process. However, as the industry continues to focus more heavily on overall health and safety, companies are in a much better position to keep their workers as safe as possible.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

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What Is a Confined Space Safety Plan, and Why Is it Essential?

What Is a Confined Space Safety Plan, and Why Is it Essential?

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The oil, gas, and mining industries have significant workplace hazards, and confined spaces are often the riskiest places on a job site. Working in confined spaces is often essential. That’s why companies must take steps to mitigate the hazards. A confined space safety plan is vital for efficient operations and the safety of your team.

According to OSHA, the definition of a confined space is any space that isn’t designed for people, but workers can enter to do essential work when necessary. This can be any area where workers aren’t free to move about or react to danger. Examples include a cistern, tunnel, equipment housing, or pipeline.

The regulatory body further denotes potentially dangerous confined spaces as “permit-required confined space,” or just “permit space” for short. These permit spaces include areas where a confined space poses additional risks to a worker. A permit space includes areas that could potentially trap or injure a worker, contain harmful chemicals, or don’t allow for easy escape.

All confined spaces must be approached with a thorough safety plan. However, permit-required confined spaces can be serious workplace hazards. Precautions must always be taken. OSHA and other regulatory agencies enforce certain safety measures in permit space.

All employees who work in confined spaces must be thoroughly trained on the potential hazards and all the safety precautions available to them. While some work in confined spaces may be quick and urgent, ensure only workers trained to work in those conditions enter. Accidents are disruptive to the flow of your operation. More importantly, though, your workers have a right to a safe workplace.

Before entering any confined space, inspect the area to ensure all safety equipment is in place and functioning properly and that there are no unexpected hazards. Tests on temperature and oxygen levels should also be routine before work begins.

Once inside a confined space, the worker should maintain contact with a trained attendant the entire time. This can be done visually with a camera feed or by voice for permit space with an opening. It can also easily be accomplished with radios. While working, the technician should continue to update the attendant on their status. As they work, they should verify full function of any safety equipment like full protection, ventilation, and lighting. In many situations, the attendant can also monitor some of these factors outside the confined space. 

The procedure should always be followed in confined spaces, and there should always be redundant steps to verify a safe working environment. Gauges and monitoring software should not be implicitly trusted, but instead verified for accuracy continually.

To ensure safety and smooth operations, every operation needs a well-crafted plan for working in confined spaces. The plan you use shouldn’t be a generalized solution. Instead, have specific measures for the confined spaces your workers face daily. Each space should have a plan specific to its particular hazards. Additionally, only workers trained in that space and its safety plan should be allowed inside.

When creating your safety plan, start with a thorough inspection of any confined spaces. Identify potential hazards and conditions that could complicate movement or safety precautions. Consider the type of work that may be done in the space. Lastly, create a checklist that verifies the safety of the space for workers before entry.

This is a start, but a comprehensive safety plan continually evolves to ensure the safest working environment possible. Learn from any unexpected hazards that present themselves in confined spaces, and continually update your safety plan. A hazard that occurs once will likely happen again. Therefore, adapt your safety measures to provide the best protection for your workers.

If your safety plan for confined spaces isn’t followed, it does nothing to protect your workers. Furthermore, if safety precautions are being ignored in the most dangerous areas of your operation, you’re not providing the legally required protections to workers. 

A culture of safety doesn’t happen overnight. Your workers need to know that safety is important, and the safety plan for confined spaces is non-negotiable. Supervisors in your operation should all be thoroughly trained on each safety plan, as well as on the importance of following them every time.

Culture flows from the top down, typically. As your workers see that it’s important to their supervisors, they will care more about the safety plan.

To ensure your safety plan for confined spaces is followed, keep logs of every activity in confined spaces. Workers should document who entered when and why every time work is conducted. This lets you know that your workers are taking safety seriously. In addition, this approach compiles a record of compliance for any inspectors. As your safety plan is implemented, records let you see any changes that need to be made.

Only authorized and trained workers should be working in confined spaces. Ensure they are entirely comfortable with the process and can document their work and any comments on the plan every time. Remember to get feedback from those workers on the plan, as they are your best resource for knowing when changes need to be made.

Safety is about consistency and attention to detail. With any safety plan for working in a confined space, your workers need to be consistent every time in the precautions they take. 

At the same time, you don’t want to create extra work for your team that could cause them to waste time or skip essential safety steps. With GoCanvas, you can automate your safety plan so that staying safe is straightforward for your workers.With GoCanvas, you can create custom mobile forms to automate your safety process without being a tech guru. GoCanvas makes it easy for your workers to stay compliant and safe. Come see how our confined space safety plan support can make your operation safer and smoother today!

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

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How To Increase Worker Safety For Renewable Energy Contractors

How To Increase Worker Safety For Renewable Energy Contractors

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Clean energy jobs grew 5% in 2022 to a total of 3.2 million. Of that total, renewable energy contributed to 515,248 jobs. As with the rest of the US economy, small businesses employ the majority of Americans. Approximately 90% of the clean energy workforce comes from businesses with less than 100 employees. With growth projected to continue until at least 2026, renewable energy contractors need comprehensive work safety programs in place.

Most people think of solar and wind when they think of renewable energy. However, biomass, hydropower, and geothermal are also part of the sector. According to the US Department of Labor’s Occupational, Health and Safety Administration (OSHA), renewable energy safety risks include:

  • Machinery Misuse
  • Falls
  • Electricity
  • Confined Spaces

While the renewable energy sector may share safety risks, the contributing factors vary. How can renewable energy contractors increase worker safety?

Renewable energies use specialized equipment. Knowing how to install solar panels and maintain wind turbines requires training. And without proper training, employees may injure themselves or others.

Cranes install and maintain wind turbines. Only trained personnel should operate a crane. For example, it may be just a few feet to reposition a crane. However, unstable surfaces, power lines, and swing radii can create unsafe conditions. 

Back injuries are 25% of all compensation claims. And many of those come from workers failing to use the equipment correctly. For example, they may fail to use equipment to help with lifting. Individuals working with solar panels lift the panels and tools on and off trucks and onto a roof without assistance, causing unnecessary injury.

Biomass energy uses harvesting machines with sharp blades that run at high speed. Machinery can throw objects, causing injury to anyone standing too close. In addition, wind turbines have large moving parts that can injure anyone on the job site.

Ensuring equipment is maintained correctly is crucial to a safe work environment. Developing a process to let employees report equipment concerns can stop an accident before it happens. Digitizing these forms allows workers to report hazards immediately. Employees can complete a digital form as soon as they see a problem, so repairs can be addressed quickly.

Falls are the second most common workplace injury, costing $10.26 million per year. Every renewable energy contractor should have safety measures in place to prevent falls. Granted, a fall from a 300-foot wind turbine is different than one from a 12-foot ladder. However, every energy workplace should provide safety training and tools as a standard part of any program.

Wind farm employees need safety harnesses, guardrails, and training for both on and offshore turbines. Solar panels are installed on commercial buildings at dangerous heights. Even at residential locations, installers can suffer serious injuries from falls. Keeping energy workplaces free of debris can minimize the risk of a fall.

Outdoor elements can contribute to slips, trips, and falls. Leaves become slippery when wet. Sticks and tree limbs can make for unsure footing. Conduct job site safety analyses to identify all hazards. This simple step can minimize the risk of falls. Providing a digital safety form that employees can complete before work starts to make the paperwork convenient. But it also helps to keep the renewable energy construction site safe.

Electricity can cause thermal burns, shock, and electrocution. Electrical current runs through wind farms, solar panels, and hydropower stations. Workers can suffer serious injury without proper safety processes in place. Perform a job safety analysis before work begins. In addition, provide protective equipment. And most importantly, cut power to the location.

The International Hydropower Association (IHA) reports that electrocution is a common hydropower safety hazard. Minimize risk by considering safety in the design of power stations. The IHA recommends written processes to ensure that equipment is maintained, training is completed, and procedures are followed.

Train everyone involved in clean energy construction and maintenance on the basics of electrical safety. Employees should be trained on how to avoid contact with electrical currents and what to do in case of an emergency. 

OSHA indicates that working in confined spaces presents a safety hazard, especially in wind turbines. The safety organization notes that confined spaces inside wind turbines can cause asphyxiation, due to low oxygen levels. Job safety analysis should be performed before employees enter confined spaces in the energy workplace.

Employers must screen workers to prevent those with claustrophobia or similar conditions from working in confined spaces. Panic attacks can create unsafe working conditions. 

Wind turbines can also generate harmful gases and vapors. Dust particles are in the air circulating in and around a turbine. Clean energy employers must ensure that employees have protective equipment, such as respirators, to reduce the inhalation of possible contaminants. 

Biomass energy also presents respiratory hazards from crops, fungi, and mold. Employees should have protection to limit inhaling particles that could damage the lungs or trigger allergies.

The 2022 Safety Index shows that nonfatal workplace injuries cost US businesses $49.18 billion in 2022, or about $1 billion per week. These are direct costs for the top 10 causes of injuries. It does not include the indirect costs that many businesses overlook.

A recent OSHA article highlighted the added cost of workplace injury in areas such as labor shortages and psychosocial risks. When an injury occurs, it impacts the entire team. Employees who take on more work to cover for an injured employee become more stressed, as they are already working long hours because of labor shortages.

Business cultures may suffer when an employee is injured. The remaining employees may feel less secure and express concerns that can lead to disgruntled staff. Disengaged employees are less productive and prone to errors.

A work-related injury costs a business more than direct compensation. It can damage morale and lower productivity. Renewable energy contractors can avoid unnecessary injuries by implementing a comprehensive safety program that encourages communication.

Letting employees communicate their concerns and observations through digital forms demonstrates a willingness to work together to create a safe work environment. When those forms can be delivered to a mobile device, it encourages employees to participate in reporting issues to improve worker safety. GoCanvas allows businesses to create customized digital forms that can be incorporated into a comprehensive safety program. Contact GoCanvas today to see how we can help you digitize your safety plan.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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