Construction

Work Order Apps Advance the Shift to Digital

Posted on by GoCanvas Team

Work Order Apps Advance the Shift to Digital

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Work order management is about creating a reliable system for handling job requests from start to finish. The old paper-based method was error-prone and sluggish. Now, work order apps are transforming this process, enhancing efficiency and accuracy for maintenance teams and businesses. Adopting these apps isn’t just trendy—it’s a smart move in today’s fast-paced business environment.

Problems With Paper-Based Work Orders

Paper-based work orders often lead to stacks of paperwork, creating a logistical headache for tracking tasks. Here’s what can go wrong with this outdated system:

  • Lost Orders: Paper documents—such as plumbing work order forms—are easily lost or misplaced, causing delays. As a result, you end up making extra copies or resubmitting orders. All this back and forth slows down progress and messes with your ability to get things done fast and right.
  • Illegible Handwriting: Handwriting is a big pain with job work order forms. Picture this: A worker is on-site, juggling tools while trying to fill out a form or jotting something down while rushing to their next job. The field tech’s chicken scratch could mean someone misses key information or can’t figure out where they need to be.
  • Calculation Errors: When work orders include the cost of prices and parts, field techs and maintenance folks often have to crunch numbers on the fly. They may not have time to double-check their math—and with paperwork orders, errors due to manual calculations frequently lead to overspending or ordering the wrong quantities of materials.
  • Misinterpretation and Downtime: Getting your point across can be tough with work orders, especially if you have to write out a long explanation. And with paper forms, you can’t just affix a photo to show what you mean—you’d have to print and attach the image, which would slow everything down.

The drawbacks of paper-based work orders are clear. From the hassle of lost or illegible orders to misinterpretations and errors in calculations, these issues can significantly hinder operational efficiency. They not only slow down processes but also compromise the accuracy and clarity needed in fast-paced work environments. Shifting away from this outdated method and embracing digital work orders is essential for businesses looking to optimize their workflow, reduce errors, and keep pace with the demands of modern work. 

Transitioning to Digital Work Order Solutions

Switching to mobile apps for creating work orders makes a large difference for maintenance crews and workers. There’s no paper or messy handwriting, plus you have the ability to take and attach photos. Calculations can be double-checked by computers, and it’s practically impossible for digital work to get lost. 

Let’s look at some of the biggest perks of using mobile apps:

  • Automation and Efficiency: Digital work order forms for maintenance represent a leap in automating job management. They significantly cut down on manual input and reduce the likelihood of human error—and the incorporation of a work order generator further streamlines this approach. For maintenance teams, these tools mean quicker responses to work orders and more efficient handling of tasks, leading to smoother and more effective operations overall.
  • Standardization and Accuracy: Using a digital work order template ensures every order follows the same format and includes all necessary information. This uniformity makes it easier to review and process orders. In addition to reducing the risk of missing critical details, digital forms help maintain accuracy, as each order is clear and follows a set standard that leaves less room for error.
  • Real-Time Updates and Mobility: Work order apps allow for updates to be sent and received in real time. They’re especially useful in fast-paced environments like those often encountered during HVAC maintenance or property management, where situations change quickly. The mobility of these apps means workers have the ability to access and update work orders from anywhere, which ensures they’re always in the loop.
  • Enhanced Communication: Digital solutions bridge the gap in communication often found in manual processes by enabling clearer, more direct communication between teams and clients. This improved understanding of job requirements and expectations ensures everyone is on the same page. As a result, there’s less confusion and more responsive service.

Adopting digital work order solutions significantly enhances efficiency, accuracy, and communication in maintenance management. The shift to digital work orders not only streamlines processes but also ensures a more responsive and effective operation overall.

Digital Work Orders’ Industry-wide Impact

The transition to digital work order management is proving to be a game-changer across various sectors, including the construction industry. More specifically, the adoption of work order apps and management systems is bringing substantial benefits to construction, HVAC, small business, and property management, as detailed next. 

IndustryImpact of Digital Work Order Management
ConstructionEnhanced operational efficiencies
HVACQuick response capabilities (crucial in extreme conditions)
Small BusinessAccess to scalable systems (provides a competitive advantage)
Property ManagementImproved maintenance schedules (leading to boosted tenant satisfaction)

The transformative power of digital work orders extends beyond improving individual tasks—it revolutionizes the entire workflow, from initial request to final resolution. 

  • In construction, it means more projects staying on schedule and under budget. 
  • For HVAC operations, using digital job work order forms for maintenance ensures timely interventions, which can be critical in extreme conditions. 
  • Small businesses gain the ability to compete with larger entities. 
  • In property management, digital work orders translate to quicker fixes and happier tenants. 

The shift to digital solutions isn’t just about adopting new technology; it’s about embracing a new way of working that is more efficient, transparent, and adaptable to ever-changing industry demands.

Embracing the Future: The Transformative Impact of Digital Work Order Apps

Ultimately, the widespread adoption of digital work order apps and management software marks a significant leap forward in the pursuit of operational modernization across industries. The shift from traditional paper-based processes to a streamlined digital approach transcends mere time savings—it represents a fundamental change in how maintenance and operational tasks are approached, executed, and managed. 

Enhanced accuracy and efficiency lead to improved service delivery, increased customer and client satisfaction, and a more robust bottom line. Furthermore, the integration of data analytics with these digital solutions offers insights that drive continuous improvement and strategic planning. As industries continue to evolve in an increasingly digital world, the ability to swiftly adapt and optimize operations will become not just an advantage but a necessity. The result? A paradigm shift toward a more responsive, agile, and effective work order management system across a multitude of industries.

Ready to make the switch? Request a demo. GoCanvas is ready for you.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Mastering Inspection Dispatch and Scheduling With Technology

Posted on by GoCanvas Team

Mastering Inspection Dispatch and Scheduling With Technology

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Dispatching and scheduling inspections are key in construction, quality control, and fire safety. Inspection form templates help, but advanced technology’s where the action is. With advanced tech, you’re not just keeping pace—you’re setting the standard in your industry. Ditch the spreadsheets for smarter, tech-driven scheduling by using the right tools to quickly assign technicians, optimize location-based schedules, and get your project teams working in harmony. 

Why Traditional Dispatch and Scheduling Methods Fall Short

Relying on outdated dispatch and scheduling methods is like using an old map in a changing city: You hit dead ends and waste time. Lack of real-time info makes adapting to changes tough, leading to delays and increased costs. Human error—like typos—can send teams to the wrong place and mess up the whole schedule, while poor coordination between teams can cause misunderstandings and throw off everyone’s day. But there’s room for a more efficient approach.

Why Streamline Technician Assignments?

Traditional methods mean you juggle paper schedules, endless calls, and manual job assignments, wasting time and increasing the chance for errors to creep in. Switching to a tech-driven approach streamlines these tasks on a dashboard, offering benefits like quick job matching, less admin hassle, and happier technicians.

In contrast to the manual mess, tech solutions cut down on human errors and inefficiencies. One missed call in a manual system can ruin a day’s work—but with digital tools, you get a more efficient and reliable system that eliminates common scheduling problems.

How Technology Makes Scheduling Easier

Scheduling tools like GoCanvas help you auto-assign jobs based on a tech’s skills, location, and current workload as if you have your own 24/7 digital dispatcher adjusting schedules in real time. If a job gets canceled or a tech calls in sick, the system reroutes and reassigns work to minimize disruption.

Benefits for the Construction and Fire Protection Industries

In fields like construction and fire protection, time is crucial. Using technology streamlines the inspection process, letting you do more in less time. Real-time info makes team coordination a breeze, cutting down on communication issues. The result is less time spent on admin and more focus on inspection quality and site safety.

Inspection Form Templates

Inspection form templates are game-changers for dispatch and scheduling. They act like blueprints that can be easily customized for each project to save time and reduce errors—and you can use the time you save from not having to create new forms from scratch to improve quality control or safety. The templates come with features that help you avoid common mistakes and easily sync with scheduling software, auto-filling the necessary info once you assign a job. The result? A smoother, more efficient process from start to finish.

Increased Productivity and Team Coordination

Tech-savvy scheduling ups productivity and reduces errors in compliance. In fact, a study by McKinsey found that digital tools boosted productivity by 25%, which translates to less paperwork stress and faster compliance checks. Benefits include:

  • Better margins
  • Faster document access
  • Fewer errors
  • Quicker approvals
  • Smooth team handoffs 

All compliance docs are centralized for easy audits and teamwork.

Navigating Inspection Compliance With Tech-Driven Approaches

Scheduling software makes everything digital and searchable, keeping projects in compliance and inspection reports easy to find. Plus, GoCanvas comes with built-in inspection compliance checklists that align with industry standards. Digital tools also make real-time updates, so if regulations change, your teams can continue to meet—and even exceed—inspection compliance standards.

Save Time and Keep Projects on Track

GoCanvas ensures your teams are on the same page. The software helps teams manage inspection compliance by eliminating paperwork, templating forms, and decreasing overall admin time. With features like this, managers can catch issues early and communicate with field techs on the fly. Level up your inspection dispatch process site by signing up for a demo.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Simplify Inspections: Inspection Reporting Software for Data and Compliance

Posted on by GoCanvas Team

Simplify Inspections: Inspection Reporting Software for Data and Compliance

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Although tools and technologies have evolved, the challenge of conducting thorough and error-free inspections that don’t consume your entire day remains. Traditional inspections often involve paper forms, manual checks, and heaps of data entry—a recipe for human error and wasted time. Miss one detail and your “unsinkable” project could hit an iceberg of its own, whether that’s failed compliance, safety risks, or operational delays.

The digital age offers a lifeboat—specifically, inspection reporting software. These ready-made forms are built to streamline data collection, making it efficient and nearly error-free. Whether you’re online or offline, in the office or in the field, you can collect data seamlessly and stay on course for compliance.

By ditching paper and pen for inspection reporting software, you’re not just updating your tools; you’re upgrading your entire toolbelt.

Why Use Inspection Reporting Software?

Nobody likes paperwork; it’s tedious and error-prone. Inspection management apps streamline the process by using predesigned templates to collect accurate data, with some fields auto-filled for convenience. Whether you’re offline at a remote construction site or managing a fleet across cities, the software saves your data locally and syncs it when you’re back online. Templates ensure consistent, reliable data collection regardless of location.

How Inspection Management Apps Benefit Your Role

  • Construction Supervisors: Time is gold, and construction inspection software helps you make the most of it by speeding up safety checks, cutting down on paperwork, and letting you focus on the build process. You get quick, accurate inspections that keep you on the right side of the law.
  • Quality Control Managers: Inspection reporting software is your new BFF. It standardizes data collection across sites so you can ditch the paper maze and zero in on quality.
  • Compliance Pros: Say goodbye to mistakes that could mess up compliance. Inspection management apps automate data collection, making following the rules a no-brainer.
  • Facility and Fleet Managers: Overseeing lots of assets? Inspection reporting software kills manual data entry, lowering error chances and making compliance checks a breeze.

Regardless of your role, digital form templates are not just a tool; they’re an ally in enhancing efficiency, maintaining accuracy, and meeting compliance needs.

The Impact of Form Templates on Compliance

Compliance is more than ticking boxes; it’s about quality and legal safety. Keeping up is tough, but inspection reporting software makes it easier by standardizing data collection and allowing you to ditch much of the paperwork and handwritten notes. Templates make sure you fill in all the blanks and tick all the boxes required by regulations, and also cut down on errors that could get you in legal trouble. By automating steps, inspection management apps nix common issues like missing or wrong data and lost files—they’re not just convenient, they’re vital for staying compliant, avoiding costly mistakes, and making your workflow smoother.

Real-World Examples of Inspection Reporting Software

Inspection reporting software is revolutionizing the way inspections are conducted across different industries. The following examples illustrate how inspection management apps are not just convenient but transformative in enhancing efficiency, accuracy, and compliance.

  • Construction Industry: A construction firm employing construction inspection software can significantly streamline on-site safety checks and compliance inspections. For instance, site managers can use mobile apps to quickly report issues—complete with photos and GPS locations—thereby speeding up response time and ensuring safety regulations are met. A study by Procore found that construction companies using inspection reporting software were able to reduce their project completion time by an average of 10%
  • Food Safety Inspections: Restaurants and food manufacturers using inspection management apps have witnessed a reduction in health violations. A study by the National Restaurant Association found that restaurants using inspection management apps had a 25% lower rate of health code violations. Apps standardize the inspection process, ensuring that critical health and safety checks are not overlooked and any violations are promptly addressed
  • Airline Maintenance Checks: Airlines using inspection reporting software can conduct thorough and efficient pre-flight checks. Inspection management apps enable pilots and ground staff to quickly report and address maintenance issues, ensuring aircraft safety and compliance with aviation regulations. Moreover, a study by the European Aviation Safety Agency (EASA) found that airlines using inspection management apps had a 20% lower rate of aircraft maintenance incidents
  • Real Estate Inspections: Real estate agents and property managers have benefitted from inspection management apps that allow them to conduct property assessments swiftly and accurately. A study by the National Association of Realtors (NAR) found that real estate agents using inspection management apps saved an average of two hours per inspection. Features like photo attachments and digital signatures make it easier to document the condition of a property and ensure tenant-landlord transparency.

In addition to these specific examples, inspection management apps also help improve compliance by:

  • Providing clear and concise instructions for completing forms
  • Ensuring all required information is collected accurately
  • Preventing errors via automatic data validation
  • Offering a secure and auditable method for data collection and storage 

By improving compliance, inspection reporting software helps organizations evade fines and legal issues while safeguarding their reputations.

Elevate Your Field Operations With GoCanvas

GoCanvas keeps you in the loop with real-time updates on work orders and tasks that let you spot problems fast and chat with field techs without missing a beat. Want to supercharge your inspection dispatch game? Check out a GoCanvas demo.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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TE3CO provides mission-critical pressure relief technology and services to customers across the oil and gas industry. They employ a highly trained and capable workforce of field technicians and engineers. Before working with GoCanvas, TE3CO relied on spreadsheets and emails to manage their ticketing process but found the system time-consuming and difficult to track.

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Read their story
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For HVAC technicians, so many errors within their daily tasks come from using outdated paper forms while completing a job. Using these HVAC inspection checklists will prevent issues before they happen, so your technicians can collect comprehensive and consistent data at every job.

View checklists

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

The Evolution of Work Orders and Maintenance Management

Posted on by GoCanvas Team

The Evolution of Work Orders and Maintenance Management

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Remember the days of navigating unfamiliar roads with a paper map or a printout from Mapquest? It got the job done but was cumbersome, easy to take a wrong turn, and downright inefficient at times. Now, we have GPS—smart, fast, and far less error-prone. In the same way, it’s time to ask why so many businesses still rely on manual work orders and maintenance schedules when digital field operations and inspection platforms offer a ‘GPS-like’ upgrade. 

If the answer is “because that’s how we’ve always done it,” it’s high time we consider a tech upgrade for work tasks. Sticking to old methods can slow down projects, create room for errors, and make everything harder to manage—even if you think it’s fast enough for your business. So, let’s dig into why digitizing your process for work orders and maintenance is the update you didn’t know you needed.

The traditional approach: Manual work and communication

Manual work orders have been the go-to method for organizing maintenance tasks and scheduling work for years. You know the drill: someone jots down the details on a piece of paper, hands it off to the next person, and so on until it reaches the correct person (hopefully!) It’s simple, but let’s be real—it’s also outdated.

The issues with this approach are many. First off, it’s inefficient. Passing around physical documents is time-consuming, and papers can get lost under the passenger seat of your truck or damaged on a job site. You’re also relying on everyone to be where they need to be to keep things moving, and that’s not always a guarantee.

Then there’s human error. Mistakes in a written work order can range from poor handwriting to incorrect details, and these errors can cause larger problems down the line. Even if the paper makes it to the right person, there’s a chance they might misinterpret what’s written.

Communication is often stuck in the past. With manual methods, important information often ends up buried in a filing cabinet, outdated and forgotten. This lack of accessibility makes it hard to keep everyone in the loop and stalls the entire operation.  

The whole process can only move as quickly as the slowest person in the chain of communication. Even if your crew did the job well, you still need to get paid on time. And if someone didn’t correctly capture or hand over important details for the invoice, you’re losing days (if not weeks) waiting to get paid.

The modern solution: field operations and inspection platforms and their benefits 

Jumping from paper to digital for work orders is like going from a flip phone to a smartphone. You wonder how you ever managed without it. Field operations and inspection platforms offer four solid benefits when managing work orders and maintenance management:  

  • Efficient allocation of resources 
  • Minimize human error
  • Enhanced communication and collaboration 
  • Faster response times

Efficient allocation of resources

Field operations and inspection platforms make resource allocation easy. Instead of manually sorting through spreadsheets or paper notes to match tasks with available staff and equipment, the software does it for you. It considers real-time variables like worker availability, equipment status, and location. The workflows and automation save you time and ensure the right people and the right tools are matched with the right job. Ultimately, this means fewer idle hands and less wasted time, leading to a more efficient operation overall.

Minimized human error 

Digitizing the work order process also reduces human errors. Instead of scribbled notes and lost forms, everything’s digital and organized. There are no more guessing games or missing info. Automated systems keep track of tasks, schedules, and resources. They can even flag inconsistencies before they become problems. The result is fewer slip-ups, less wasted time, and more reliable work. It’s a win-win for everyone involved.

Enhanced communication and collaboration 

Field operations and inspection solutions boost communication and teamwork in managing work orders and maintenance requests. Everything’s in one place, accessible to all team members. No more chasing down emails or hunting for paper forms. When a task changes or gets completed, the system updates in real-time. Team members get instant notifications, keeping everyone on the same page. It speeds up decision-making and makes sure everyone knows what’s going on. Bottom line: less confusion, more collaboration.

Faster response time

Digital, field operations and inspection platforms supercharge response times in work orders and maintenance. Gone are the days of sifting through paperwork or waiting for approvals. Automated workflows immediately alert the right people when a new work order occurs, or changes happen. They can even prioritize tasks so the urgent stuff gets done first. This speed-up means problems get fixed faster, keeping downtime to a minimum. It’s like having your own pit crew for maintenance tasks.

Why the shift to digital work orders is necessary

The shift to field operations and inspection management solutions and automation in work orders isn’t just a nice-to-have; it’s becoming a must. Why? The business landscape is more competitive than ever. Companies that stick to old ways risk falling behind—both functionally and reputationally. Automation isn’t just about tech; it’s a strategy to stay agile and efficient. It’s about running a modern business that’s capable of scaling and working with the big players.

Field operations and inspection management platforms help businesses adapt to market changes, customer demands, and even global crises like pandemics. Plus, workforce members, potential business partners, and customers increasingly expect digital solutions. So, this shift isn’t just necessary—it’s inevitable for staying ahead.

GoCanvas Makes The Shift Easy

Switching to a streamlined field operations and inspection platform for work orders and maintenance management doesn’t have to be a headache. GoCanvas makes it easy. First off, say goodbye to manual paperwork and data entry. Changing this alone can free up to 40% of the time spent on administrative work. Plus, GoCanvas offers an easy-to-use platform that streamlines the process of creating, assigning, and tracking work orders. That means your field techs can focus more on the work that pays. If you want to keep tabs on how things are going, GoCanvas gives you real-time insights into work orders and maintenance tasks. Managers can spot issues early and chat with field techs without missing a beat. Ready to make the shift? Book a free GoCanvas demo and kickstart your site management transformation. 

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

A person sits at a desk holding their phone showing a graph, while their laptop sits on the desk showing more charts and graphs.

How TE3CO Leverages Data Analytics to Unlock Business Potential

TE3CO provides mission-critical pressure relief technology and services to customers across the oil and gas industry. They employ a highly trained and capable workforce of field technicians and engineers. Before working with GoCanvas, TE3CO relied on spreadsheets and emails to manage their ticketing process but found the system time-consuming and difficult to track.

Read their story
Two men in hard hats look onto a tablet.

VIP Lighting Gains Business Efficiencies with GoCanvas

VIP Lighting is a retail lighting and electrical maintenance company that services retail chains across Australia and New Zealand. The business has been operating for 25 years and now services 10,000 retail sites across both countries. Prior to joining GoCanvas in 2018, the business had multiple systems running different aspects of their technician and contractor network.

Read their story
Man in a hard hat inspecting HVAC vents.

Three HVAC Maintenance Checklists that will Reduce Errors and Grow Your Bottom Line

For HVAC technicians, so many errors within their daily tasks come from using outdated paper forms while completing a job. Using these HVAC inspection checklists will prevent issues before they happen, so your technicians can collect comprehensive and consistent data at every job.

View checklists

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

5 Essential Things to Include in Your Construction Daily Reports

Posted on by GoCanvas Team

5 Essential Things to Include in Your Construction Daily Reports

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Successful construction projects hinge on effective communication and meticulous record-keeping. One of the essential tools in a construction manager’s arsenal is the construction daily report. These concise yet comprehensive documents serve as the project’s diary, capturing progress, setbacks, and crucial insights.

5 Key Elements of Daily Construction Reports

Mastering the art of daily reporting requires understanding what to include and why each detail matters. Here are five must-have components to include in your construction daily report:

1. Project Details

Details lie at the heart of every construction project. This seemingly basic information lays the groundwork for the entire project by:

  • Providing context, including location and site name. In addition to preventing confusion and enabling easy reference, context allows stakeholders to instantly grasp the project’s identity.
  • Serving as a chronological record that threads each day’s progress into a chronological narrative. This aids in tracking and evaluating project milestones over time.
  • Facilitating accurate record-keeping of project specifics and dates. This enables precise documentation and paves the way for accurate project traceability.

Serving as legal documentation in disputes or legal matters. A report’s authenticity and validity are reinforced by project specifics and exact dates.

2. Task and Activity Updates

Having a detailed breakdown of tasks completed, milestones achieved, and challenges encountered paints a vivid picture that includes:

  • Progress tracking: Detailed analyses of completed tasks and milestones offer a visual roadmap of a project’s advancement, which aids project managers in understanding overall progress and identifying potential bottlenecks.
  • Challenge recognition: Highlighting challenges faced during the day pinpoints project hurdles and fosters proactive problem-solving in construction to prevent recurring issues.
  • Data-driven decisions: Comprehensive investigation of tasks and challenges provides a data-rich foundation for decision-making. This information guides project managers in allocating resources, adjusting timelines, and mitigating risks.
  • Stakeholder engagement: Communicating task progress with stakeholders fosters a sense of inclusion and transparency. When clients and partners are engaged in a project’s evolution, this cultivates understanding and trust.
  • Lessons for the future: Over time, task and activity updates become a treasure trove of lessons learned. Reflecting on past challenges and successes allows companies to refine their project strategies and cultivate continuous improvement.

Regulatory compliance: Recording incidents and near misses in accident report forms is a way to emphasize safety adherence, affirm a commitment to compliance, and ensure regulatory authorities have the information they require.

3. Labor and Equipment Information

Knowing how many workers are on site, the roles they play, and the equipment they are using is vital in project management. The benefits of including workforce data and equipment information in construction daily reports include:

  • Resource optimization: Documenting worker numbers and roles provides insight into resource allocation to prevent overstaffing or shortages.
  • Future planning: Having an archive of equipment used in daily tasks can inform strategic planning by helping companies anticipate equipment needs, reduce downtime, and streamline future projects.
  • Budget control: Precise labor and equipment usage records enable thorough cost analysis. This data-driven approach informs budget evaluations, preventing cost overruns and resource wastage.
  • Productivity insights: Tracking the performance of labor and equipment over time reveals productivity trends and patterns. These insights guide decision-making to enhance efficiency and minimize bottlenecks.

Performance evaluation: Armed with data, construction project managers can objectively evaluate the efficiency of labor and equipment, identify areas for improvement, and implement targeted upgrades.

4. Material and Supply Usage Data

Keeping records of construction materials and supplies used helps with:

  • Inventory management: Accurate documentation is necessary to ensure inventory levels align with project requirements. This prevents shortages that may delay work or excesses that could unnecessarily tie up resources.
  • Resource allocation: Recording resource utilization minimizes waste and enables efficient distribution of materials across different project phases.
  • Improved budgeting: By monitoring spending in real time, project managers can identify cost-saving opportunities and make informed decisions to avoid budget overruns.
  • Timely replenishment: Monitoring usage trends facilitates timely reordering of materials and supplies, which averts project delays due to procurement issues.
  • Informed decision-making: Analyzing material and supply usage enables project managers to better negotiate contracts, plan deliveries, and schedule project milestones.
  • Project analysis: Analyzing historical usage records helps identify trends, patterns, and areas for improvement.
  • Contract negotiations: Having precise usage records during contract discussions can help ensure fair terms and pricing.

Dispute resolution: Comprehensive construction documents pertaining to materials usage can prove critical in disputes with stakeholders or suppliers.

5. Weather Records

Weather conditions like heavy rain or snowfall can significantly impact construction activities. Capturing weather conditions allows for:

  • Operational insight: Weather data provides a tangible explanation for delays, disruptions, and deviations from the construction plan that result in project setbacks and altered timelines.
  • Progress tracking: By measuring how weather conditions impact construction milestones, project managers can gain insight into patterns and correlations that inform future planning.
  • Safety accountability: Including weather conditions in reports highlights potential dangers posed to the workforce and underscores the importance of using a safety checklist to reinforce welfare protocols and accountability.
  • Resource allocation: Because weather impacts the allocation of resources such as labor and equipment, reports enriched with weather insights aid the evaluation of resource needs to optimize utilization.

Trend forecasting: Over time, weather data becomes a valuable resource for identifying seasonal trends that influence construction.

Tips for Effective Reporting

Whether you’re armed with a pen and paper or embracing digital solutions, there are things you can do to enhance reporting efficiency.

Pen and Paper

Consider these strategies to enhance your pen-and-paper reporting efficiency:

  • Use tailored templates: Universal templates tailored to specific job types will guide your reporting to ensure no crucial detail goes unnoticed.
  • Make consistency count: Standardized templates will help you maintain consistency across reports to facilitate comparisons, trend analysis, and decision-making throughout the project lifecycle.

Simplify data compilation: Predefined template sections enable you to focus on content rather than format, simultaneously simplifying essential data collection and ensuring completeness.

Digital 

Embracing digital reporting solutions marks a paradigm shift in efficiency and effectiveness by enhancing:

  • Reference data: Digital reports thrive on reference data that eliminates redundant entries and improves accuracy.
  • Precision: Real-time data entry, automated calculations, and streamlined sharing redefine the reporting experience.
  • Access: Digital solutions grant real-time access to data on or off-site.

Choose GoCanvas to Streamline Your Daily Reporting

Incorporating project details, task and activity updates, labor and equipment information, material and supply usage data, and weather records into your daily construction reporting elevates your project management strategy to ensure transparency, accountability, and success. Consider embracing digital solutions like GoCanvas to experience the benefits of streamlined data entry, accuracy, and real-time insights.

Visit our website to discover how GoCanvas can empower your construction daily reporting workflow.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Three inspection workers on job site.

The Ultimate Guide to Quality Control Inspections

Managing a construction project is a complex and stressful process. Among other things, you have to coordinate project team members, materials, and equipment and ensure that contractors are not afflicted by the potential risks and hazards present at the construction site. That said, quality means different things to different people which is why you should…

Read the blog
A man using GoCanvas for the digital transformation of his workflow.

Constructions Digital Transformation

Your competition is finding faster ways to capture data and get critical insights from the field into their existing systems. In short, they’re not going bigger, they’re getting smarter. In this 15-minute broadcast on the construction industry’s digital transformation, find out why the trend is to modernize workflows – and how you can stay ahead of the curve…

see for yourself
A electrician inspecting equipment.

See how VIP Lighting optimized efficiency with GoCanvas

VIP Lighting is a retail lighting and electrical maintenance business that services over 10,000 retail locations all over Australia and New Zealand. Before GoCanvas, VIP Lighting had two separate systems that were impossible to integrate, leading to inefficiencies. GoCanvas made it easy to integrate their systems into single, centralized platform…

read their story

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

What Is a Daily Report in the Construction Industry?

Posted on by GoCanvas Team

What Is a Daily Report in the Construction Industry?

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As someone in the construction industry, your foremost goals likely include keeping your employees safe and getting your job done right. To achieve these goals, it’s crucial to keep a daily construction report.

If you’re still keeping records with pen and paper, now is the time to transition to the digital sphere, which will make your life easier and your company more competitive.

Before we discuss the ways a daily construction report can transform your construction company’s day-to-day functioning, it’s important to define what a daily report actually is. Put simply, it’s a sheet that describes all the tasks your company is on schedule to complete that day and includes crucial information associated with your current job.

For example, your daily report will note whether it’s supposed to rain or if you need to order certain materials. With a daily report, you can track your progress and have detailed documentation in case anything goes wrong.

Here are a few things that could go on a daily report:

  • The weather forecast: Clouds, snow, rain, and thunderstorms will all impact the job in different ways—for instance, rain will make the ground wet, which could cause timeline delays or postponements.
  • Daily meetings: Logging meetings with vendors, colleagues, employees, and customers is a critical component of thorough recordkeeping. Including meetings in daily reports will ensure that everyone’s on the same page about what meetings are happening and when.
  • Visitors: In the construction industry, it’s vital to keep track of who comes to the job site and when—whether it be inspectors, customers, or third-party laborers.
  • Potential delays: From supply chain issues to site conditions, an array of unforeseen circumstances can impact timelines. If you’re anticipating any delays on the horizon, make a note of these in the daily report. 
  • Productivity: To ensure your team is working hard and performing well, you can use the daily report to keep track of employees’ collective and individual progress.

Why Is an Online Daily Report in Construction Important?

You’ll Stay Organized… Without the Paperwork

What’s more frustrating than having to hunt through hundreds of pieces of paper to find the document you need? Pretty much nothing. In addition to organizational challenges, the pitfalls associated with pen-and-paper records can include hard-to-read handwriting, version control issues, inability to access information remotely, and the potential for information to be lost due to everything from sprinkler system malfunctions to spilled coffee.

To stay organized without pesky paper, opt to move your daily construction report online and enjoy perks such as:

  • Convenience: With less time spent wrangling paper records, you’ll have more time to manage employees and projects on the job site.
  • Portability: As you move from job to job, your files come with you.
  • Speed: If a customer or colleague needs a certain piece of documentation, you can find it fast.

Being Thorough Is Easier With Automated Processes

Choosing to complete your daily construction report online means having the option to automate your data entry processes. Using smart technology to streamline the process will take the stress off you by removing the potential for error associated with manually entering information.

Stock and Maintenance Management Is Streamlined

Maintaining company vehicles, following device service schedules, and monitoring ever-fluctuating levels of materials can be a full-time job in itself. With online daily construction reports, you can have all your information in one spot, making it easier to determine when something needs to be serviced or purchased. You’ll never go to the job site unprepared, because with an online daily construction report, you’ll know what’s going on at all times.

Your daily construction report should log this maintenance-related information:

  • The frequency of oil changes
  • When brakes, fluids, and tire pressure were last checked
  • Which inspections are coming up, as well as when these were last performed
  • Any leaks or other issues observed
  • Records of prior ownership
  • When deliveries are arriving
  • When you last ordered certain materials

Safety Will Never Go Unchecked

With online daily construction reports, you’ll always know when your equipment needs to undergo maintenance, which will go a long way toward ensuring you have top-notch tools on your job site and eliminating the chance of on-site injuries or equipment failures. 

You can use the audit checklist component of your online daily report to monitor the following:

  • Equipment logistics: Log inspection information about heavy machinery. 
  • Health and personal safety: Note the location and availability of first-aid kits. 
  • Information about electrical wiring: Are the job site’s electrical fixtures in adherence with local guidelines? When were inspections completed? 
  • Fall-related safety measures: Did your crew members follow fall prevention guidelines?
  • Fire-related safety measures: Were fire hydrants and other fire-preventative items readily available?

You Can Keep a Tighter Budget

When you’re running a company, you don’t want to spend money frivolously, so adhering to a strict budget is important. It can be all too easy to deviate from your budget when you don’t have a record of how much things cost or when they were purchased, but an online daily construction report provides you with estimates, price quotes, and more. Plus, you can submit work orders straight from your report, so you’ll know how much things will cost before you call in the troops.

You Can Transition Old Forms Into an Online Format

If you’re used to pen-and-paper documentation, you may be hesitant to make the transition to the digital sphere because you don’t want to lose access to all the information you accumulated manually. Don’t fret if this sounds like you, because you can transfer all your paperwork from past years into your new digital system. Not only will you not have to worry about losing anything, but your information will be on a secure online platform that’s much safer than your file cabinets.

Customer Support Will Always Be There for You

When you’re keeping manual records yourself, you don’t have anyone to call for assistance. This isn’t the case when you use online daily reports, because there is always a support team that can help you navigate challenges and provide answers to your questions.

Choose GoCanvas for Your Daily Reports

Using an online daily construction report will help you keep track of logistics and simplify your day-to-day processes. If you’re interested in finding an online daily report program to streamline your business, you’re in luck: GoCanvas is committed to helping business owners digitalize their daily reports. Are you ready to transition to online daily reporting? GoCanvas is here to help you navigate this change. Start today and impact your business for the better. For more information, schedule time with a product expert.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Three inspection workers on job site.

The Ultimate Guide to Quality Control Inspections

Managing a construction project is a complex and stressful process. Among other things, you have to coordinate project team members, materials, and equipment and ensure that contractors are not afflicted by the potential risks and hazards present at the construction site. That said, quality means different things to different people which is why you should…

Read the blog
A man using GoCanvas for the digital transformation of his workflow.

Constructions Digital Transformation

Your competition is finding faster ways to capture data and get critical insights from the field into their existing systems. In short, they’re not going bigger, they’re getting smarter. In this 15-minute broadcast on the construction industry’s digital transformation, find out why the trend is to modernize workflows – and how you can stay ahead of the curve…

see for yourself
A electrician inspecting equipment.

See how VIP Lighting optimized efficiency with GoCanvas

VIP Lighting is a retail lighting and electrical maintenance business that services over 10,000 retail locations all over Australia and New Zealand. Before GoCanvas, VIP Lighting had two separate systems that were impossible to integrate, leading to inefficiencies. GoCanvas made it easy to integrate their systems into single, centralized platform…

read their story

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

5 Ways to Keep Your Welders Safer With Digitized Checklists and Form Templates

Posted on by GoCanvas Team

5 Ways to Keep Your Welders Safer With Digitized Checklists and Form Templates

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Welding carries a significantly high risk to both welders and end users. Whether they are facing ultraviolet radiation or excessive exposure to toxic fumes from welding, the need to keep welders safer can never be understated. Welders, like any other human resource, are integral to the success of your organization. Guaranteeing their safety also means better working standards for your team and, by extension, increased productivity and high-quality outputs. This is where the importance of digitized checklists and form templates comes in.

Read on to discover how to keep your welders safer with digitized checklists and form templates.

The Importance of Enhancing Safety for Your Welders

We’ve come a long way as a society. After all, there was a time when young kids swept chimneys without any form of personal protective equipment (PPE) and hazardous materials were frequently used in beauty and personal care items.

Today, the need to continually enhance safety practices is no longer debatable. There’s plenty of evidence on how working with hazardous materials can severely affect a person’s health. In fact, this sometimes leads to chronic conditions or, worse, fatalities.

That aside, welding products are everywhere in our lives, with almost any implement, tool, or machinery having some welded parts. When welders work under unsafe conditions, it’s only a matter of time before someone overlooks a critical procedure, and the results can be disastrous.

Beyond harming workers, the effects of unsafe conditions can boomerang back to involved companies or firms. The Occupational Safety and Health Act demands all employers/firms provide employees with sufficient PPE and ensure they work in safe environments.

Fail to do this and you’ll be looking at major lawsuits from aggrieved employees and, in some cases, end consumers. Thus, it’s important to prioritize enhanced safety for your welders and everyone on your team.

What are Digitized Checklists and Form Templates?

Digitized checklists and form templates are a way to ensure your welders stay safe while performing their jobs. 

As the name suggests, they’re digital versions of traditional paper forms and checklists that can track the tasks, inspections, and certifications required to keep your welders safe. They provide a simple, organized method to ensure all safety precautions are taken before and during welding operations.

Digitized checklists and form templates are typically hosted online or in a mobile format. This allows quick and easy access from any device. These tools usually have customizable fields that can be tailored to meet the specific needs of your welding operations. 

The ability to customize means that your team can create forms and checklists tailored to the type of job required. Thus, making it easier for everyone on the team to stay up to date on safety regulations and best practices. Additionally, the online platform makes it easy for supervisors and managers to review results and quickly provide feedback as needed.

Working with the right digital platform can save time and free up your team to focus on other important elements of production.

The Most Valuable Types of Digitized Checklists and Form Templates

There are many digitized checklists and form templates that cut across industries. The following are among the most valuable for enhancing the safety of your welders:

1. Pre-Weld Inspection Checklist

This serves to ensure your team has all safety protocols and procedures in place. Ideally, it should cover all materials and equipment, safety measures, and PPE/clothing.

2. During-Weld Inspection Checklist

As the name suggests, this checklist is used while welding to ensure all operations go as planned and are in line with safety procedures. It also helps to forestall any problems with the weld early on.

3. Welding Procedure Specification (WPS)

This checklist serves as a blueprint for effective welding. More specifically, the WPS features an expertly drafted document that ensures your welds repeatedly and consistently follow all established codes and industry production standards.

Before developing a WPS, you’ll have to draft a Procedure Qualification Record, which forms the basis of your WPS and enables you to test your procedures and materials before going into full-scale production.

4. Post-Weld Inspection Checklist

The post-weld inspection checklist comes immediately after production. Its purpose is to ensure the weld complies with your WPS and other firm/industry-specific standards and procedures.

5. Quality Control Checklist

This checklist is optional, but it can be instrumental in ensuring the quality of your welding products and identifying any defects or policy violations.

Ideally, your quality control checklist should include visual inspections and measurements to verify the quality of welds. This can also double up as the post-welding inspection checklist.

Using Digitized Checklists and Form Templates to Keep Welders Safer

Here are a few tips to get the most out of digitized checklists and form templates:

  • Create checklists for each job. Every welding job is different and has its own set of safety considerations, so it would be wise to create customized checklists for each job. This will ensure that your welders know all the potential risks associated with the task at hand.
  • Ensure your checklists are up to date. Technology is constantly changing, and it’s essential to ensure that your checklists reflect any new equipment or safety regulations. Keeping your checklists current will also help ensure that your welders stay safe and your welds align with ever-evolving industry/regulatory standards.
  • Utilize form templates. Form templates can save time by automatically filling fields with relevant data. This helps ensure the collection and organization of all necessary information for easy reference.
  • Have your welders review the digitized checklists and forms. Make sure that your welders know all the safety protocols they need to observe. One way to ensure this is to require checks before, during, and after welding.

Final Thoughts

Upholding safety is a crucial concern when it comes to welding. However, having policies and procedures is only one part of the puzzle. 

The only effective way to enhance safety for your welders is to create a systematic and easy-to-follow process to ensure everyone on your team follows established safety protocols and industry-accepted standards.

This is where digitized checklists and form templates come in. They allow everyone to stay organized and maintain uniformity while ensuring effective documentation of safety procedures.

But it doesn’t stop at that; digitized checklists and form templates can also enhance safety in other vital yet risky manufacturing processes like laser cutting and grinding.To learn more about how GoCanvas can help you uphold safety standards and maximize efficiency, schedule a demo with us today.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

5 Ways GoCanvas Analytics Enables Data-Driven Decision Making

Posted on by GoCanvas Team

5 Ways GoCanvas Analytics Enables Data-Driven Decision Making

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Today, market leaders know it’s not enough to access accurate and reliable data. No matter how in-depth, data is meaningless if you cannot effectively interpret it and generate valuable insights

In this article, we’ll explore five ways GoCanvas Analytics helps you turn data you’re already collecting into actionable insights that enable your business to save time and money, increase safety and compliance, and improve your business processes.

1. Automated Data Collection and Analysis

Sifting through and decluttering large amounts of data to uncover trends and anomalies is overwhelming. GoCanvas Analytics removes the hassles of analysis by using the data you’re already collecting to visualize what’s happening throughout your business in real-time, along with reports and alerts that are easy to share with your organization.

Better yet, dashboard views and reporting metrics can be tailored to your needs, so you can drill down into one facet of your business or keep track of everything in a high-level view, all with the click of a button.

2. A Comprehensive Toolkit to Help You Dive Deeper

For many industries, new information can arrive without warning. A sudden spike in safety-related incidents or an influx of new sales can change a trend at the drop of a hat. Having the right analytics tools in place enables you to take control of this information and make informed decisions without relying on manual back-end workflows that take days to process.

GoCanvas Analytics gives you the keys to successfully discover, interpret, and share new insights and knowledge gained from your data. Whether you’re viewing real-time data on a live dashboard or exporting reports, this tool reduces inter-departmental reliance, resulting in more time saved and less administrative work.

3. Automated Email Alerts and Reports

Active alerts are just as important as regular reporting. This is especially true when viewed through the lens of safety and compliance, where it’s vital to monitor safety incidents, equipment maintenance, and workplace inspections.

Along with sending scheduled reports, GoCanvas Analytics can automatically send email alerts based on changes in your data. If a metric reaches a specific threshold, like the number of safety incidents or failed inspections, a notification can be sent to anyone who needs it so that you can keep a pulse on your business.

4. Analytics Tailored to Your Business Needs

As you identify new problems you wish to solve and questions you want to answer for your business, you may discover new metrics you want to explore. 

GoCanvas Analytics has the flexibility and functionality to help evolve your data as your needs grow. Your dashboard views can be toggled to see historic quality control (QC) data, alerts can be set for active failures/issues, and you can even report on that data to predict QC issues before they happen.

5. Scales With Your Business

As your business grows, you’ll need additional insight and reporting capabilities to keep up with oversight of operations. 

GoCanvas Analytics is designed to scale with your business. Adaptive dashboards and reports change as your business does, generating more value as they update according to your data collection. With the help of our Analytics experts, you can leverage information that’s critical to your business success. The possibilities are endless.

Looking to take your data to the next level? GoCanvas Analytics provides you with dynamic, comprehensive dashboards so that you can keep tabs on your business in real-time. Click here to learn more!

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

GoCanvas and Procore: Make Your Tech Work for you

Posted on by GoCanvas Team

GoCanvas and Procore: Make Your Tech Work for you

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Joining Forces To Harness the Power of Data Collection

GoCanvas and Procore have partnered to enable users to get the most from their solutions. Using a combination of GoCanvas and Procore, construction companies can harness the power of comprehensive data collection to keep the office and jobsite connected, all on one platform. 

Streamline Your Digital Transformation in Construction

GoCanvas and Procore makes it easy to take full advantage of your data.  Optimize data collection and integration with a variety of features and capabilities, including:

  • More than 30,000 customizable form templates
  • Mitigation of risks using maintenance, safety, and OSHA forms
  • Enabling users to search and select reference data with ease
  • A custom analytics dashboard that allows for combined data viewing
  • Real-time workflow and approval kickoff
  • Dispatching to the field with pre-populated data
  • Sharing form submission data to Procore along with other platforms
  • Incorporate barcode scanning into any form

By combining GoCanvas and Procore, users can mitigate risk, empower field service staff, reduce cost, and increase visibility.

Solving Pain Points with GoCanvas Data Integration

Procore offers plenty of capabilities that make it easy to manage your construction business. However, data integration through GoCanvas can solve certain pain points that might otherwise hold you back.

Some of these solutions include:

  • Automatic bi-directional data flow that optimizes both Procore and GoCanvas
  • Custom analytics dashboard with combined data from both GoCanvas and Procore
  • Transformation of operations through mobile data capture with flexible form functionality
  • Intelligent workflows that connect teams

As a result, construction firms can benefit from:

  • Increased accountability and oversight for improved risk mitigation
  • Simplification of tasks to help increase overall efficiency while reducing costs
  • Optimization of service operations and increased technician efficiency

About GoCanvas

GoCanvas is a leading provider of digital forms and solutions that make communication seamless, both in the office and in the field. This digital transformation tool empowers organizations to gather accurate data from the field, even offline, in real-time. In addition, they strive to provide solutions that improve customer efficiency, reduce risks, and make informed decisions. Over 5,000 companies in construction, field services, manufacturing, utilities, and fleet management are building their business using GoCanvas, using their curated and customizable forms. 

About Procore

Procore is a mobile project management software that gives both office and field teams the tools they need to connect.

With the help of Procore, companies can effectively manage project budgets with consistently dependable data from the field. This digital transformation tool uses a single platform to assign, log, and address any issues they identify. In addition, Procore makes it easy to streamline billing, collect bids, and distribute information using a central solution.

GoCanvas hopes to enable Procore users to get the most from this solution with enhanced data collection and connectivity.

Learn more
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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

Learn more
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Partner Snapshot: Forte Supply Chain Solutions

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GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

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Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

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A Comprehensive Guide to Post-Construction Cleaning Checklists

Posted on by GoCanvas Team

A Comprehensive Guide to Post-Construction Cleaning Checklists

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When a construction project is complete, the final step is a thorough inspection of the job site to ensure everything is clean, organized, safe, and put away. This final walkthrough usually involves a construction punch list and ensures that all loose ends are tied up, damages are addressed, and the property is up to standard. One way to ensure all of these are done is by creating and utilizing a custom post-construction cleaning checklist.

What is A Post-Construction Cleaning Checklist?

A post-construction cleaning checklist is a detailed document that breaks down the different areas of a worksite into specific categories for cleaning. It helps workers walk through each space and identify any cleanup tasks that need to be done before the project can be considered complete.

What To Include in Your Checklist

Your post-construction cleaning checklist should walk cover each area of the building. It should serve as a guide to help workers inspect all aspects of the building—from floors, windows, and ceilings to external features and the removal of trash and debris. Here’s what to include:

Entrances & Exits

All doors that lead into the building should be inspected and cleaned. These areas are the first things the new owner will notice when they arrive on the property.

  • Dust exterior lights
  • Make sure all lights are working
  • Wipe down windows
  • Clean doors, door frames, and doorknobs
  • Sweep entrance ways

Living/Common Areas

The living rooms and common areas should be clear, clean, well-lit, and free of debris. All evidence that you were there working should be removed.

  • Floors are swept and vacuumed/mopped
  • All lights are working and free of dust
  • Doorknobs and light switches are clean
  • Windows, window sills, and window tracks are cleaned and dusted
  • No evidence of paint drops on the floors or scuff marks on the walls
  • Trash removed
  • Doors and doorframes cleaned

Kitchens

Kitchens can be complicated spaces, filled with crevices and spaces that often get overlooked. Part of completing a construction project is making sure the kitchen area is clean, and everything is in working order.

  • Dust all shelves and countertops 
  • Clean inside appliances
  • Clean inside cabinets and drawers
  • Make sure all cabinet hardware is clean and secure
  • Sweep and vacuum/mop floors
  • Clean windows, window sills, and window tracks
  • Remove trash
  • Clean sink and backsplash
  • Wipe down all fixtures and finishes

Bathrooms

Although they’re usually one of the smallest rooms in a home, bathrooms must be clean and in working order by the end of a construction project.

  • Sink, tub, and shower are clean and sanitized
  • Toilet is sanitized
  • Mirrors, cabinets, and counters are wiped down
  • Floors are swept and vacuumed/mopped
  • Inside cabinets and drawers are cleaned
  • Windows, baseboards, light fixtures, doorknobs, and doorframes are cleaned
  • Trash is removed

Bedrooms

Removing trash, dusting light fixtures, and ensuring the floor, walls, and windows are clean is vital in a clean and complete bedroom area. Some other things to look out for when inspecting a bedroom area include:

  • Cleaning inside closets
  • Dusting light fixtures and ceiling fans
  • Wiping down baseboards
  • Dusting built-in shelving units
  • Dusting grates and vents
  • Removing paint from hinges

Outdoor Spaces/ Landscaping

The final step of your post-construction cleaning checklist should include a careful analysis of the exterior of the property. This means checking to make sure all packaging, tape, plastic, and other signs of construction are taken away from the property and disposed of properly.

  • Remove all trash from the premises
  • Sweep/power wash the walkways
  • Sweep all porches, decks, and patios
  • Clean garage door and mailbox

Manage Your New Construction Projects with GoCanvas Checklists

At GoCanvas, we provide construction teams with the tools they need to do any job efficiently. Learn about our different checklists templates and work with us to custom-design one that works best for your business. Contact us today to learn more.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

business people discussing project

Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

Learn more
Forte Supply Chain Solutions Partner Video

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Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

Watch VIDEO
Closeup of a handshake.

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Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

View integrations

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together
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