Ultimate Guide to Home Inspection Checklists [+Templates]

Posted on by GoCanvas Team

Ultimate Guide to Home Inspection Checklists [+Templates]

When you are buying a new or previously owned home, one of the final steps in the home buying process is to have a qualified home inspector perform a home inspection.

These inspections are designed to help potential buyers identify any problems that they would consider to be a deal-breaker. If there’s an inspection contingency in place, homebuyers can walk away from a real estate purchase if a problem is found during the inspection.

An important part of the process for home inspectors is to use a home inspection checklist to help them standardize the data collected and to accelerate the inspection process.

Inspection apps have grown in popularity because they allow the inspectors to capture data and generate reports that help to streamline the home inspection process. Continue reading to learn about the home inspection process, what’s included in a home inspection report, and how you can start to automate the processes for home inspection reports.

What is a home inspection?

The American Society of Home Inspectors defines a home inspection as a visual examination and assessment of the house’s physical structure and systems. Home inspections cover everything from the foundation in the basement to the shingles on the roof.

Home inspections are designed to protect home buyers by ensuring that the home they are purchasing meets their expectations. Inspections also help verify that homeowners’ disclosure statements in the real estate contract are accurate.

The inspection process must be performed by a professional home inspector. After the inspection is complete, homeowners selling their property may have the opportunity to correct certain problem areas. Homeowners may also reduce the sale price so the buyer can address problem areas themselves or the buyer can have the option to walk away from the contract.

Lenders also rely on home inspections to protect their interests. In many cases, lenders will require a home to pass a professional home inspection before loaning money for buyers to purchase the home.

What do home inspectors do?

For average-sized homes in reasonable condition, home inspectors spend between two and four hours checking the state of the following items:

  • Heating and central air conditioning systems (HVAC) and ductwork
  • Interior plumbing systems and water heaters
  • Electrical systems including electrical outlets, electrical panels, and light switches
  • The roof, including shingles, flashing, vents, etc.
  • Attics and visible insulation
  • Walls, ceilings, floors, windows, and doors
  • Kitchen and bathroom fixtures and appliances such as faucets, toilets, countertops, garbage disposals, and exhaust fans
  • The foundation, typically looking for cracks in the foundation, leaks, or water damage
  • The basement area, typically looking for standing water or rotted wood
  • Crawl spaces and storage areas
  • Structural components
  • Chimneys and flues
  • Exterior components like downspouts, window exteriors, gutters, patios/decks, facades, stucco, landscaping, etc.
  • Septic tanks and sewer system connections

Home inspections are critical to ensuring a home buyer acquires a house that is in good condition. These inspections are vital for older homes that may have potential problems such as asbestos, older plumbing, frayed wiring, damaged systems, and more.

Real estate agents should refer clients to certified home inspectors who have passed the National Home Inspector Exam and have current and up-to-date state licensing. Home inspectors who are ASHI members (the American Society of Home Inspectors) or InterNACHI members (the International Association of Certified Home Inspectors) are often safe choices. Members of these professional organizations have access to excellent training and can obtain advanced certifications through those organizations.

What is in a home inspection report?

Home inspection reports are detailed documents that cover general information about a home. This includes information about:

  • The house’s exterior and interior
  • Checks of all major systems
  • Sewer checks
  • Radon testing results
  • Whether or not asbestos is present
  • Signs of termites

A professional home inspection report has a combination of checklists, images, recommendations, and descriptive text discussing why inspectors may not have inspected certain items.

For example, InterNACHI and ASHI guidelines do not call for the testing of smoke or carbon monoxide detectors, so home buyers are directed to having these devices properly tested or purchased for a home.

Reports typically have a summary at the front that highlights any significant issues. The report then goes into greater detail in each section by highlighting specific problems, recommendations, and potential fixes.

Home inspectors should include some key information on a report like:

  • Their name and the company they work for
  • License numbers and contact information
  • A report ID or report number

A home inspection report should also include some general information like:

  • Client & Site Information: Key information includes the inspection date, the address of the inspection, whether anybody is occupying the home, and whether anyone was present at the time of inspection
  • Building Characteristics: These characteristics include the building’s age and what type of home it is (e.g., detached single-family, townhome, etc.)
  • Climatic or Environmental Conditions: The weather and other conditions such as temperature can impact the outcome of the report
  • Utility Service Information: This information includes the water source (public/city or well), sewage disposal (septic or city sewer)
  • Payment Information: Knowing who paid for an inspection can be vital in settling disputes later

Inspection reports should also have a key or legend that explains what acronyms mean. For example:

  • SER means “Appears Serviceable”
  • MM means “Marginal/Maintenance”
  • RR means “Replace or Repair”
  • SAF means an item is a “Safety Concern”
  • NI means an item was not inspected

Automating home inspection reports

Home inspections are labor-intensive, requiring an inspector to visit a home to review all the inspection components thoroughly.

Home inspectors arrive at a home with a clipboard, inspection forms, and a digital camera to photograph different property elements and identify where there are problems. After several hours on-site, the real work begins. Inspectors return to their office to compile the information, associate images with specific report items, and assemble the forms into a cohesive report that can be dozens of pages in length, if not longer.

But mobile apps for home inspections can help to streamline this process for inspectors. A well-designed home inspection checklist app can significantly improve the home inspection process. Companies have started using mobile apps so that inspectors can deliver a completed home inspection report to clients or homebuyers in a matter of minutes after completing the home inspection process.

Digital inspection forms eliminate paper processes and rely on mobile device capabilities to collect data for the report. Here are some of the key features in a home inspection mobile app:

  • Create a scalable inspection with countless items included as new line items are added to various rooms or areas.
  • Associate any images that the inspector took with the mobile device that the home inspection checklist app is on with the actual line items they refer to.
  • Leverage native features of mobile devices such as GPS to verify the location of a home inspection.
  • Use conditional logic within the app to create a customized inspection that prompts users to fill out certain information if needed (e.g., checking that there is no basement can remove pages that have inspection items related to the basement).
  • Leverage voice-to-text capabilities on a mobile device to rapidly generate longer descriptions of inspection items and provide more valuable information to clients.

Home inspectors that use these apps can deliver a completed home inspection report to clients or homebuyers in a matter of minutes after completing the home inspection. They can immediately send the inspection report as a PDF that includes all the images taken, descriptions of problem areas, and detailed information about all home inspection checklist items.

Companies embracing this technology will see a boost in their productivity, as inspectors will be able to produce more inspections each day because they are spending less time preparing reports. Mobile apps can also help companies reduce errors. Since the report is being generated in real-time, inspectors do not have to go back later to match content after the inspection or recreate details based on potentially incomplete notes.

Mobile apps are a great solution for companies looking to modernize the home inspection process with technology that is designed to streamline processes, reduce errors, and eliminate time-consuming work for inspectors.

Why You Should Consider GoCanvas for Home Inspection Checklists

Paper forms become difficult to manage for home inspectors and home builders in the construction industry. A leading residential inspection company, US Inspect, found that their paper-intensive processes hindered their efficiency. 

Before finding GoCanvas, US Inspect managed all information through Excel spreadsheets and email. These processes hindered the company’s growth and sparked their search for a data collection solution. As the company grew, JB Haller, CEO at US Inspect, realized that they needed a solution to give them a more efficient way to organize and analyze their data.

us inspect customer story for inspection templates

GoCanvas helps companies like US Inspect to streamline their home inspections by eliminating paperwork and automatically generating digital reports. When deploying GoCanvas for home inspections, US Inspect was able to see an immediate return on their investment into the platform. Here are some of the results in action:

  • Recovered +9,900 Hours of Productivity Annually
  • Over 53,000 Digital Reports Produced Annually
  • Annual Dollar Savings of Over $720,000+

Read the US Inspect customer story here to learn more about their experience using GoCanvas for home inspection checklists. 

Get Started for Free with Home Inspection Checklists

Ready to see how mobile home inspections work? Check out the GoCanvas home inspection checklist template that can be customized to fit your business needs. This home inspection template is designed to be completed on a mobile device or tablet by inspectors in the field. This template is very comprehensive for home inspectors, covering all aspects of a home to cover during real estate closings.

Home Inspection Checklist Template

home inspection checklist template
  • Leverage the dispatch feature to send the right person out for the job
  • Simplify the process for collecting data
  • Automatically generate PDF reports to share with key stakeholders
  • Use the digital signatures feature to get sign-off on documents
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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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15 Free Work Order Form Templates

Posted on by GoCanvas Team

15 Free Work Order Form Templates

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Work orders are widely used in many industries to request the performance of a task or job. The work order is most commonly generated to fulfill a customer request, but it can also be used internally within a company as part of a larger project.

The work order includes the details of the job to be performed and often will have a worker assigned or dispatched to complete the job in the field, on a job site, or in an office.

Work orders are used by many different types of industries and business types. Using the GoCanvas form builder, your business can create entirely digital work order forms that are custom to your business. All of this can be done with no-coding required, making GoCanvas an easy-to-use solution for all of your work order needs.

How GoCanvas works:

  • Create mobile work orders, forms and work process apps with no coding needed
  • Get information back in real-time, eliminate redundant data entry and automate your processes
  • Never miss another work order form, inspection or other crucial information due to problems with paperwork and outdated processes

Core features include:

  • App Builder. Easily create and edit your own GoCanvas Apps (mobile forms) with our online drag-and-drop App Builder tool.
  • PDF Designer. Once your team fills out a GoCanvas App a PDF can be generated and emailed. Customize this PDF to engage your customers and colleagues.
  • Image Capture. Whether you need photos for inspecting equipment, or tracking rhinos, do it with a click.
  • Signature Capture. Need to confirm a package or a sales order? Easily grab someone’s signature on your mobile device.
  • GPS Tracking. Know where your equipment or team members are at any moment with GPS capture.
  • Barcode Scanning. With one click, look up equipment or inventory.
  •  

15 Free Work Order Form Templates and Examples

This article summarizes our most widely used work order form templates that you can get started with for free. If you don’t see an app listed here, simply search the GoCanvas website where we also have thousands of additional form templates available.

1. Construction Work Order Form

Man and woman working on tablet on construction site for estimates

The construction work order form is designed for construction companies and contractors to manage all of the work orders throughout a project. The form has fields to capture important contract details, including the scope of work, change orders, extra work authorization, materials and services requested, subcontractor fees, and hours worked.

The template can be customized to suit your business needs and can also be used as a subcontractor work order form. Construction companies use this digital work order form to sync up with the construction contract, helping to organize and store pertinent information for completing the requirements of those contracts. Collect signatures, share PDF reports, and more with this digital form for construction work orders.

2. Change Order Form

shaking hands after signing construction contract

The construction change order form is used when projects require a change to account for any additional work that is needed. Whether you have small changes to the construction project’s estimated costs or need to scope out the overhead costs for more substantial work, this template can quickly generate the form for you. Use this form in the field or at the client office’s so that you don’t fall behind on the construction contract.

3. Stop Work Order Form

construction worker filling out near miss reports on phone

The stop work order form is used in the construction industry to document when it is required to stop work due to a violation or incident. This form can be used to document items such as project name, project number, individual’s name of the letter, contractor, and subcontractors. It also captures relevant signatures and can be emailed as a PDF in real-time.

4. HVAC Service Work Order Form

HVAC worker on a mobile device

The HVAC service work order form is designed as a template to use for HVAC (Heating, Ventilation & Air Conditioning) technicians to help cut down time spent on paperwork. Dispatch workers to the correct location, so contractors in the field can fill out the forms on a mobile device. Invoice reports can be automatically generated as a PDF sent via email to the customer to automate manual processes for your business.

5. Electrical Work Order Form

electrical worker fixing wires

The electrical work order form is designed for electrical contractors, electrical installation companies, and master electricians for work on all types of electrical systems. Instead of relying on paper invoices or electrical contracting software, the digital form provides a completely mobile way to manage all types of electrical services work. The mobile form automatically calculates charges for electrical equipment, electrical wiring and labor, and jobs can be assigned to different electrical contractors in the field using the Dispatch feature.

6. Maintenance Work Order Form

maintenance worker holding a ladder

The job work order form is a generic template that can be used for all types of maintenance and service requests. This digital job invoice template works for many types of jobs, including plumbing, HVAC services, and other types of maintenance work. Simply customize the app to fit your maintenance business requirements.

7. Mechanic Work Order Form

This mechanic work order form is ideal for repair shops and repair facilities of all sizes. Customers will appreciate the professionalism and simplicity of the digital work order app that is designed to streamline the work order and invoice process. The app allows you to quickly document vehicle information, detail the service request, list all parts, labor, shop supplies, and capture the customer authorization. All parts and labor (including sale tax) can be automatically calculated for you within the app.

8. Cleaning Work Order

cleaning cart with supplies

The residential cleaning work order form offers a simple way for professional housekeepers, independent cleaning services, and housekeeping agencies to manage daily or weekly cleaning jobs. The app can be used to track all the details of a housekeeping services visit, including the customer contact information and details about the services provided. The housekeeper invoice form app also tracks labor and materials hours and the hourly rate, calculating the total cost at the end of the visit.

9. Handyman Work Order Form

handyman tools including hammer and measuring tape

The handyman work order form provides a simple way to manage your handyman business. Use the app to track a variety of handyman services, including plumbing work, appliance repairs, yard maintenance, and more. Any contractor or handyman business owner can customize the app to suit their needs.

The app lets you generate a handyman invoice template based on the work order, with fields for hourly rate, work performed and other important details. Once the service call has been completed, the contractor can email the handyman invoice directly to customers for payment.

10. Graphic Design Work Order

woman working on an ipad

The graphic design work order form offers a simple way for print shops and graphic design teams to generate work orders electronically. The graphics work order form covers all the important details of the work order request, including facility service details about the job, customer contact details, turnaround time, order approval information, and more. Once completed, the form is automatically saved for your records.

11. Fleet Services Work Order

fleet managers on ipad inspecting vehicles

The fleet services work order form is perfect for fleet management professionals and helps make the day-to-day operations of a fleet easier. The app can improve preventive maintenance in a variety of ways, such as better equipment and item management, notifications when vehicle maintenance needs to be performed, field service task lists, and more.

12. Manufacturing Work Order

manufacturing line on a job site

The manufacturing work order form offers a simple way to track manufacturing production orders using a smartphone or tablet. The work order form can help track materials used, add details about the finished goods, and add notes about raw materials consumed during the process. Once the manufacturing process has been completed, you can enter notes about additional materials or equipment used and other work instructions and operations notes as needed. 

13. Landscaping Work Order Form

The landscaping work order form is perfect for landscape architects, landscape designers, professional landscapers, and others who provide professional landscaping services. Available on any smartphone, mobile device, or PC, this app will help you complete work order forms for your next landscaping project, especially those related to irrigation and landscape planning.

14. Painting Work Order Form 

painting contractor on a job site

The painting work order form is an easy-to-use tool for painting contractors and professional painting services. Track all customer details, capture basic painting services details, terms of service, and calculate the final costs. All types of painting businesses can benefit from this handy work order form app, which lets you quickly and easily generate new work orders for your painting services. The app automatically calculates tax, materials, and labor charges for painting invoice forms, eliminating the need for manual calculations. Additionally, the application also features Dispatch functionality, making it possible for scheduling managers to assign different jobs in the painting business to the right employee while in the field.

15. IT Work Order Form

worker looking at a laptop device

The IT work order form provides a basic work order template that computer maintenance and IT support desks can use to stay organized. This computer work order management app includes fields for customer name and location, details about the service request, equipment details, actions completed, and recommended maintenance. The service desk technician can add his or her own comments about the work request to the work order template and save the form for their records.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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10 Free Checklist Apps for Business

Posted on by GoCanvas Team

10 Free Checklist Apps for Business

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Construction checklist apps are widely used by businesses to simplify the collection of data in the field or on a job site. The simple checklist that was once completed on a paper form, is now available to businesses as a digital app with forms that can be checked off using a mobile device.

GoCanvas is a leader in construction jobsite management software and forms, with thousands of pre-built templates that can be used for checklist apps. Using our no-code form builder, you can customize checklists to meet your business requirements, all without needing advanced technical knowledge.

10 Free Checklist App Templates on GoCanvas

This article compiles the 10 most popular use cases for checklist apps. If you don’t see a checklist app listed below, simply search our website for more free examples and templates your business can use for checklists apps. All of the apps listed can be customized and branded specifically for your business. Contact our team any time to access a free trial and learn more.

1. Home Inspection Checklist App

Real Estate House Appraisal And Inspection graphic

Every home inspection business uses checklists as part of their field work. Instead of relying on paper forms and manual data entry, companies are moving to digital checklist apps that simplify the process for home inspectors. 

The checklist can be dynamic based on the property type, saving your employees time when filling out the forms. All of the data is recorded on a mobile device or tablet, and a home inspection report is generated automatically for the home buyer. Leverage the dispatch feature to streamline how you assign work in the field, save your employees time by automating the reporting process, and turn around inspections faster for your customers with fully digital home inspection checklists.

2. House Cleaning Checklist App

Cleaning businesses commonly use checklists to ensure that all areas of the property are cleaned. Instead of using paper forms, employees can use their mobile devices to run through the cleaning checklist on an app, submitting any photos and signing off on their work. 

Any time you are removing paperwork from your operational workflows, it will help to reduce any manual work that is required to enter data into a computer.  The housekeeping checklist app is designed to track items related to house cleaning tasks, deep cleaning work, standard hotel cleaning tasks, cleaning staff assignments, and more. Simply customize the digital checklist to meet your specific business needs.

3. Driver Pre-trip/Post-Trip Inspection Checklist App

two truck drivers with tablet performing a pre-trip inspection

There are regulations that require vehicle operators to perform pre-trip and post-trip inspections to ensure that commercial vehicles are able to operate safely. Instead of having workers fill out paper forms on the road, switching to digital forms brings all of this essential information online.

This commercial motor vehicle safety inspection form makes it easy to identify when vehicle maintenance is needed and protects trucking companies, commercial vehicle operators and truck drivers from unnecessary accidents.

4. Building Inspection Checklist App

builder contractor at jobsite on tablet

Building inspections are common in the construction industry and this app is perfect for contractors and workers in the field. The app includes a building inspection checklist and tracks all aspects of a building including exterior, heating systems, electrical systems, housekeeping, fire safety, evacuation plans, and other miscellaneous areas ensuring compliance with building codes. 

Once completed, an inspector can sign off digitally on the work and have an inspection report automatically generated and sent as PDF via email to anyone that needs documentation. This saves time and ensures that important records can always be accessed in case of a dispute.

5. Coronavirus Workplace Safety Checklist App

Health temperature check on construction site

Coronavirus has created workplace challenges to health and safety for businesses of all types. Using the  COVID-19 workplace safety checklist app, businesses can take steps to ensure that proper procedures are followed to minimize the risk of spreading coronavirus.

This comprehensive checklist app will help your business take steps to plan and protect the health and safety of your staff and colleagues. Topics include Administration and Logistics, Work Protections in the Workplace, and Travel. 

6. Construction Job Site Inspection Checklist App

Man holding tablet on construction site

Job site safety inspections are important in construction to promote the safety of workers. Going digital with inspections helps to ensure compliance across job sites and give businesses greater insight into their safety operations.

The safety inspection checklist for construction sites covers personal protective equipment, sanitation, fall hazards, worker safety plan details and other workplace safety standards and considerations. Once the construction site safety checklist is complete, an email with the results can be sent directly to the project managers, contractors and others who work on the project and need to save the results for their records.

7. SDS Sheet Compliance Checklist App

safety manager on construction site working on laptop computer

If your business handles hazardous materials, you know that safety data sheets are required for your workplace. The SDS Sheet Compliance checklist is designed to help ensure compliance and that your business is following the required local regulations for chemical inventory management.

Use the SDS Compliance checklist app with your smartphone or tablet to ensure that employers and workers use the material safety data as sources of information about chemical hazards and to obtain advice on occupational safety for any work area that contains a chemical inventory.

8. Food Safety Checklist App

thermometer checking for food safety temperature on chicken

Restaurant inspections are critical, and this app allows you to develop a customized checklist to meet the requirements at your food service establishment. Include checks for ensuring hazardous foods are identified and removed, food is kept at the proper temperature, and food safety is top-of-mind for all employees at your food facility.

9. Roof Inspection Checklist

roofing contractor building a roof

The roof inspection checklist is designed for roofing contractors to use as a template form to create invoices, sales orders for roof repairs and roof replacement. The mobile app can be used to inspect and detail the condition of a roof, helping to detect any roof problem or damage.

Roofing contractors can leverage the mobile app from a customer’s location, allowing them to perform the inspection checklist and create an instant report with photos for reference. The digital experience is preferred by customers and simplifies the job for inspectors.

10. Plumbing Checklist App

plumber checking systems in building

Plumbing contractors can use the checklist app when performing the inspections for buildings. This checklist app makes it easy to identify when plumbing work is needed to keep plumbing systems running as efficiently as possible. The results of the inspection make it easy for plumbing companies to recognize when problems exist, so they can quickly be fixed before issues get worse.

 Instead of relying on paper forms that can get lost or damaged, simplify the process for everyone involved by going completely digital with your checklist forms for plumbing.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

Learn more
Forte Supply Chain Solutions Partner Video

Partner Snapshot: Forte Supply Chain Solutions

Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

Watch VIDEO
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GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

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5 Free Templates for Builder Checklists

Posted on by GoCanvas Team

5 Free Templates for Builder Checklists

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What is a construction checklist?

A construction checklist is a simple project management tool used to help contractors keep track of a list of items that need to be completed or inspected as part of a job or work order. Building construction includes many different types of jobs to be completed throughout the project lifecycle, so companies will typically have many types of standard checklists to use for a given job. 

How do you create a construction checklist?

The most basic construction checklist can be created using a paper form. Excel checklists are also commonly used to create templates for building construction. Excel checklist templates are technically free to download, however, this form of recording data is not always in the best interest of a construction company.

For example, if you are a medium or large business with a distributed workforce, keeping track of Excel spreadsheets or dealing with manual data entry from paper forms can be a drain on company resources. The hidden costs of Excel templates and paper forms include:

  • Redundant and time-consuming work
  • Lost data and rework
  • Lost revenue and productivity
  • Decrease in employee satisfaction

A better way to create construction checklists is to use mobile apps and forms designed to increase productivity and streamline business operations.

Why every builder needs digital tools for construction

Construction work requires a great deal of paperwork to start and finish projects. Instead of relying on paper forms, construction companies have started to use digital building construction forms that eliminate manual work.

These building and construction apps can be accessed by desktop and mobile devices, making them ideal for workers who want to use them at work sites without an internet connection. Form fields are completed using an app and PDF reports are automatically generated to be stored in the cloud and shared with anyone that needs to access the information.

Builders can create checklists and other types of forms to digitize all of the critical information that is created and stored as part of a project. Builders and contractors need digital tools for construction to create a competitive advantage, increase their productivity, and lower their costs by embracing simple technology designed for the jobsite.

5 Free Templates for Builder Checklists

GoCanvas is a trusted provider of mobile apps and forms for the construction industry. Using our no-code platform for mobile apps, contractors and builders can quickly digitize their paper forms without help from IT. The GoCanvas App Store has over 20,000 templates that can easily be customized to fit your business needs. Simply search the app store for building construction templates or follow the links below to some of our top checklist forms used by builders.

Project Startup Checklist Template

The project startup checklist is a project management app to make sure that all pre-construction services are checked before work begins. The construction project plan app covers everything from defining the scope of work at the job site, to developing the construction project plan and timeline. 

You can also customize the construction requirements checklist for your business needs to ensure that every step of your process is included. Once completed, the general contractor, management, and other stakeholders can sign off on the project requirements electronically to ensure that all quality standards are met.

project startup checklist template

Project Closeout Checklist Template

The project closeout checklist app is designed to help with quality assurance, project closeout forms, and the entire contract closeout process. The app helps with inspecting completed work and getting the appropriate signoff from the contracting officer, design, and construction teams. 

Use this app to ensure that all details are covered when handing off project work for quality assurance purposes and that requirements from the general contractor and project managers have been met.

project closeout checklist template

Work Site Inspection Checklist Template

Routine occupational safety inspections are required at all job sites. The work site inspection app ensures that your work areas are meeting necessary safety requirements and safety training is completed prior to work.

This safety report app reviews personal protective gear, employee fall protection, and other safety standards for the job site. Use this app to help ensure that your company is meeting employee safety standards and that all construction work is performed in a safe work environment.

worksite inspection checklist template

New Home Construction Checklist Template

The new home construction checklist is designed to ensure that homes are move-in ready. The app also generates an electronic version of the report that can be accessed and shared online. 

Designed for use throughout the building process, the app covers both indoor and outdoor items in a new home, including inspecting the hot water heater, garage door, air conditioning unit, and plumbing fixtures. The customizable app for house building also helps ensure that building codes are followed and that the building project is completed according to the original house plans.

new home construction checklist

Simple Construction Task List Template

The construction task list app helps managers and construction contractors keep their tasks organized each day. Add notes about the construction process, manage schedule milestones, and more using the digital task list. This app helps ensure that construction contractors are all on the same page when it comes to timeline management and the work schedule, giving management transparency into the status of the project. Reports are saved electronically and can be easily shared with the general contractor, construction manager, and others on the construction team.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Three inspection workers on job site.

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A man using GoCanvas for the digital transformation of his workflow.

Constructions Digital Transformation

Your competition is finding faster ways to capture data and get critical insights from the field into their existing systems. In short, they’re not going bigger, they’re getting smarter. In this 15-minute broadcast on the construction industry’s digital transformation, find out why the trend is to modernize workflows – and how you can stay ahead of the curve…

see for yourself
A electrician inspecting equipment.

See how VIP Lighting optimized efficiency with GoCanvas

VIP Lighting is a retail lighting and electrical maintenance business that services over 10,000 retail locations all over Australia and New Zealand. Before GoCanvas, VIP Lighting had two separate systems that were impossible to integrate, leading to inefficiencies. GoCanvas made it easy to integrate their systems into single, centralized platform…

read their story

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

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A Complete Guide to Construction Daily Reports [+Templates]

Posted on by GoCanvas Team

A Complete Guide to Construction Daily Reports [+Templates]

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What’s a construction daily report? 

A construction daily report or daily log is a document that includes all of the details and events of a single day working on a construction project. Site managers or contractors fill out and file these reports to keep an up-to-date record of the relevant project information. The reports typically include things like a list of crew members, material and equipment usage, incidents, job progress, and more. 

What’s the purpose of a construction daily report? 

The purpose of construction daily reports and logs is to provide a detailed description of an ongoing construction project. The daily report includes anything that the stakeholders, investors, project owners, and contractors need to know about that project.

These reports are useful for keeping everyone on the same page. They help to make sure that everyone is aware of any potential delays and that they are getting updates on the progress that is being made toward project completion.

Given how essential these documents are to the project’s success, it’s important that your construction daily reports and logs are accurate and thorough. That’s why we’ve created a complete guide to writing construction daily reports. Continue reading this article for everything you need to know about creating and filing your documents.

How to write a construction daily report

Here are four basic steps to follow when writing your construction daily reports:

Step 1: Create a cover page 

The very first step in creating a construction daily report is drafting the cover page. A cover page provides basic information about the project, including the project name, the date, the location of the job site, and your name. The report’s cover page lets you and your client know at first glance what’s inside.

Step 2: Record details of crew and job site

The majority of a construction daily log will include essential information and even minute details about the project. Recording these details of your project will be the most involved step in creating your daily report. 

Make sure to complete the report in a timely manner and don’t wait until the end of the workday to try and complete the entire daily report. You should add information to your report every hour or so throughout the day, or any time a significant event occurs.

Timely recording can also reduce the chance that you’ll forget important details about the project that day. Consider leveraging technology like construction project management software that can streamline the process and simplify your workflow for creating reports.

Step 3: Sign and date 

Don’t forget to sign and date your construction daily reports, as this makes them official. Once work at the job site is finished, you should set aside some dedicated time to review your completed report to look for any mistakes and review the progress your team made. 

When you’re satisfied with your report, sign, and date it. Making this part of your routine helps you ensure that the daily report is accurate and completed at the end of every day.

Step 4: File the report

Once you’ve reviewed and signed your construction daily report, be sure to promptly send it to your client. Construction software apps for daily reports can streamline the process for sending these documents to your clients. Apps can enable you to create your reports digitally and send them instantly to your client or other team members in real-time.

10 things you need to document on your construction daily reports 

Construction daily reports provide the most accurate picture of what goes on at the job site. That’s why it’s important to include as many details as possible when creating your report. Here are ten must-have sections to include in your construction daily reports and logs:

1. Job details

The first section should include specific details about the job or project, including things like the job name, the job type, and the job number.

You should also include a brief description of the phase the job is in. For example, you should note if the workday included demolition, groundbreaking, framing, and so on.

2. Crew list

It’s best to record all crew members present at the job site. This information helps you cover your bases in case questions arise concerning attendance or payroll. 

A crew list also helps promote safety in your work environment. Knowing who is on the site will help you ensure you’ve got enough workers to complete daily tasks and that no one is being stretched beyond their limits to work safely.

3. Weather conditions

Your documentation should include the weather report for that day, including things like temperature, wind speeds, and any precipitation. 

Bad weather can bring your workday (and sometimes your work week) to a grinding halt, so it’s important to note the conditions of each day so you can record delays that are caused by the weather.

4. Work accomplished 

In this section, detail project completions and progress that occurred. Make sure to record individual tasks and what took place to move them forward, as well as include the job’s progress as a whole. 

Some days, you might have to note that no progress was made or that you’re experiencing delays because of material or staff issues. Even if the project doesn’t see forward progress, document what’s been done and the overall status of the job.

5. Site visitors

Sometimes you might have visitors to the construction site. These visitors could include investors, reporters, company leadership, and even family. 

Any time someone other than your crew enters the work site, you should record it in your daily report. This helps you stay compliant and provide accurate paperwork should an accident occur on-site.

6. Equipment on site 

All heavy machinery on a worksite must be accounted for. You’ll need to include the equipment present and how many hours each machine was used. 

Even if a piece of machinery wasn’t used that day, note that it was parked at the site. This documentation provides information that can be used to maintain the equipment and ensure that every piece is where it should be.

7. Material quantities

A daily construction report also helps you keep track of the amount of materials available each day, as well as the quantity of those materials used. 

This data gives you a clear picture of how much progress a crew makes each day. It also helps you to plan new orders by knowing what you begin and end each day with for materials.

8. Material deliveries

Material deliveries go hand-in-hand with material quantities. Knowing how many and which building materials arrived on-site ensures that your company receives the shipments they’re paying for. 

You should make a note if a shipment doesn’t arrive as scheduled. If your crew is delayed in completing tasks due to a lack of materials, you will then have a record of the missed delivery and show that you’re not at fault.

9. Potential delaying events

A late material delivery can cause severe delays at your work site. But that’s not the only reason for slowed or even halted progress. 

Your daily construction report needs to include any event that caused a delay or could potentially cause a delay. These events could be things like a significant crew absence, weather, or malfunctioning equipment, for example.

10. Incidents and accidents

Safety is the number one goal for all contractors. But when incidents occur, you are required to report them.

Your daily reports should note both significant incidents, as well as any near misses that occur. In addition to your daily report, you are also required to formally file a separate incident report.

Consider using incident report apps that can help with the process and provide templates to use when incidents happen for creating the reports and sharing them with all the appropriate parties.

How to use reports to improve your services

Construction daily reports offer more than just a record of what occurred on a work site. When utilized correctly, they can also serve as tools to help you improve your services. Here are three ways your daily logs can improve your team’s productivity and quality:

1. Increase efficiency 

Construction daily reports are more than just progress notes for the client. You can also gauge the efficiency of your entire operation by reviewing and analyzing the data on your reports.

Mobile apps can help to create your reports and then the data is available so you can see the full picture of your team’s progress and if they are completing tasks to your standards.

2. Save money 

Every company wants to save money, without cutting any corners. Your daily reports provide valuable data about money spent on materials, employees, and more.

Data from your reports can help you to discover patterns and trends. It can help to understand when and why a job is being delayed. By analyzing this information, you can discover patterns in spending, and where budgets can be restructured to save both time and money.

Digitizing your daily reports through mobile apps can help to ensure that you’re collecting the right information and the data is easily accessible in the form of analytics that provides useful insights for your operations team.

3. Streamline workflows 

Daily logs detail everything that happens on a job site and they can help you see what you’re doing well and what can be improved. 

Digitizing this information and making it more accessible will enable your team to find better, faster, and even safer ways to complete your projects. 

When you complete your reports on an app, the reports can instantly be sent to the office, clients, and other team members who need access in real-time. This helps to streamline workflows, save time for your employees, and improve the processes that are in place for sharing and communicating documentation for your business.

Optimize your daily reports with digital processes 

Construction daily reports contain essential information for documenting the progress and status of your projects. Consider implementing simple mobile apps for contractors that can help you to easily capture the details of a day on your site with digital documentation.

Your peers in the construction industry have found that these tools give them a competitive advantage, increase productivity, and eliminate much of the time spent on paperwork and other manual tasks.

All of this can lead to greater profitability for your business, projects completed on schedule, and increased satisfaction and retention of your workers with modern processes in place to help them succeed.

Why you should use construction daily log apps

Many contractors and construction firms are moving their daily logs to the digital format using mobile apps to record daily logs and create PDF reports. This technology works well for the construction industry because it provides mobility and ease of use for many people to enter the required information into mobile forms. 

Once the information is collected, it’s instantly shared as a formatted report and the data can be used for reporting and analytics purposes. The end result is a more efficient way to collect information in the field and greater visibility into operations. 

This saves valuable time by reducing manual paperwork and outdated processes and it gives the business insights needed to make decisions that help the business operate in smarter ways.

Free Examples and Templates

General Construction Daily Log

The construction daily log makes it simple to keep track of a daily report of work performed and noteworthy updates that occur daily on a job site. The mobile app can be completed using a tablet or a phone to ensure that all of the important data from the field is captured and shared back with the office.

The mobile app can also be used as a time-tracking tool, helping to eliminate paperwork for managers on-site. The daily log is designed for documenting all employee’s activities so that management can monitor productivity in real-time to avoid potential delays. 

How it works:

  • Capture images of work completed
  • Add details about potential safety hazards and other daily work details
  • A digital report is automatically generated and sent to the construction manager, general contractor, and safety managers.
  • Customize the app to add specific inspections or other required documentation that is required for your job site.
example of a construction daily report template

Subcontractor Daily Logs

Looking for a specific template to use based on the type of subcontractor work? Follow the links below to find additional examples and templates by use case.

  • Carpenter Daily Log
  • Cleaning Crew Daily Log
  • Drywall Daily Log
  • Electrical Daily Log
  • Fire Sprinkler Installer Daily Log
  • Heavy Equipment Operator Daily Log
  • HVAC Daily Log
  • Mold Remediation Daily Log
  • Painting Daily Log
  • Plumbing Daily Log
  • Roofing Daily Log
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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Three inspection workers on job site.

The Ultimate Guide to Quality Control Inspections

Managing a construction project is a complex and stressful process. Among other things, you have to coordinate project team members, materials, and equipment and ensure that contractors are not afflicted by the potential risks and hazards present at the construction site. That said, quality means different things to different people which is why you should…

Read the blog
A man using GoCanvas for the digital transformation of his workflow.

Constructions Digital Transformation

Your competition is finding faster ways to capture data and get critical insights from the field into their existing systems. In short, they’re not going bigger, they’re getting smarter. In this 15-minute broadcast on the construction industry’s digital transformation, find out why the trend is to modernize workflows – and how you can stay ahead of the curve…

see for yourself
A electrician inspecting equipment.

See how VIP Lighting optimized efficiency with GoCanvas

VIP Lighting is a retail lighting and electrical maintenance business that services over 10,000 retail locations all over Australia and New Zealand. Before GoCanvas, VIP Lighting had two separate systems that were impossible to integrate, leading to inefficiencies. GoCanvas made it easy to integrate their systems into single, centralized platform…

read their story

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

9 Examples of Construction Forms for Contractors [+ Templates]

Posted on by GoCanvas Team

9 Examples of Construction Forms for Contractors [+ Templates]

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The construction industry uses forms to collect and share information at every stage of a project. Traditionally on paper, these forms are now being converted into digital forms that enable workers to share information via mobile devices and tablets on the job. There are many benefits of moving to a digital form rather than paper:

  • Reduction in manual work and costs
  • Greater business insights
  • Data loss prevention
  • Lowered risk and liability
  • Better client and employee experience

Bringing construction forms online is one step in digitization for construction firms and contractors, bringing information online into a secure cloud location for real-time and accessible data to use in reporting.

What are the top forms used by construction firms and contractors?

As a leading provider of mobile forms for the construction industry, GoCanvas has seen many different types of forms created using our no-code platform to launch apps and forms in the field. All of this can be done without advanced technical knowledge and our platform is highly customizable to meet all of the construction industry’s needs for mobile forms. 

This blog article compiles the 9 common types of forms that are used by contractors to streamline their workflows and create business efficiencies. Continue reading for a summary of how these forms are used and follow the links in this article to dive into our free templates and examples.

#1 Inspection Forms

Construction companies are required to perform routine inspections for many different purposes. The construction inspection form is a template with all of the fields that need to be filled out by an inspector. Common inspection forms include:

  • Safety inspections
  • Building inspections
  • Machinery or equipment inspections
  • Vehicle inspections
  • OSHA inspections

The common workflow for companies is to dispatch jobs to workers to perform the inspection, collect required signatures on the job, and automatically generate a report that is sent after the inspection is completed. 

Find Inspection forms and templates here on the GoCanvas App Store.

inspection form template

#2 Construction Checklist Forms

Often included with inspection forms, construction checklists are very widely used in the construction industry. A simple construction checklist provides employees with a common template that is used to ensure the proper items are all being covered. Digital forms provide the added benefit that required fields can be used to make sure that information is completed, cutting down on the need for re-work and mistakes. The digital construction checklist can also have dynamic fields, meaning that certain form fields can be added or removed depending on the responses. This helps save time for workers by reducing the number of form fields to be only what is required for that specific job. 

Find Checklist forms and templates here on the GoCanvas App Store.

checklist form template

#3 Work Order Forms 

Work order forms are widely used in the construction industry to help automatically dispatch workers to perform a job or task. Using digital forms for work orders, contractors can streamline the process and eliminate manual work. Using work order templates and forms, contractors can complete work orders offline and have them sync back to the cloud once internet service is available. Using digital forms allows workers in the field to take advantage of automatic calculations for things like labor and material costs and it enables digital signatures and automatic reports to be generated. If change orders are required, all of this can be done from the same platform and brings greater efficiency and visibility into job operations in the field and on job sites.

Find Work Order forms and templates here on the GoCanvas App Store.

#4 Construction Timesheet Apps

Contractors are using construction project management apps to track employee hours worked. Having this information online allows for more efficient operations, with the ability to integrate with payroll and HR applications that your business already uses. Construction timesheet apps make it easy for workers to fill out their timesheets from anywhere using a mobile device to complete the form. Construction timesheet apps have other advanced features like GPS monitoring to automatically track arrival and departure times from a jobsite or to create a record that the work was performed at the correct location.

Find Construction timesheet forms and templates here on the GoCanvas App Store.

#5 Safety Forms

Safety is a top priority in the construction industry and there are many types of safety forms that are used to help track and manage these safety programs. Some common examples include:

  • Digital toolbox talks to ensure workers engage with safety programs and management can track compliance across job sites.
  • Forms to complete job safety analysis 
  • Digital copies of safety data sheets
  • Incident and accident reports and other forms to ensure compliance with OSHA

Safety forms allow companies to track and report in real-time on the progress of their safety programs, giving safety managers the opportunity to understand trends and take the appropriate next steps. This helps to reduce a company’s risk and liability, leading to greater workplace safety and productivity.

Find Safety forms and templates here on the GoCanvas App Store.

safety forms templates

#6 Construction Daily Reports

Construction daily reports are essential for capturing the progress and details of a project. Digital forms are used by construction companies to digitize their logs and give managers the ability to capture all of the required information through a mobile device for the construction daily report. Mobile logs help with project management, helping to eliminate paperwork and other manual tasks for workers. For complex projects, digital logs can help to keep projects on schedule and provide greater transparency into your operations for all stakeholders that need this information. Simply log all of the details from a job site and mobile apps help to digitize this information for reporting purposes.

Find Log forms and templates here on the GoCanvas App Store.

log form templates

#7 Estimate Forms 

Digital forms are useful for contractors that need to provide estimates on the job. Using a mobile phone or tablet contractors can generate estimates in the field and have the information digitized for records. Most commonly, contractors use estimate forms to help them calculate the exact pricing for materials, parts, and labor costs using data that is stored in the mobile application. All of this information is updated in real-time with the latest pricing information, helping to ensure that estimates are accurate for clients. With digital signatures, clients can sign off and reports can be generated to document the entire process for your business.

Find Estimate forms and templates here on the GoCanvas App Store.

estimate forms templates

#8 Invoice Forms

Similar to the use case for creating an estimate and work orders, digital forms can also be used when your business needs to generate an invoice for a customer. Once the work has been completed, an invoice can be generated using mobile forms and apps for contractors. This digital experience allows you to manage the entire process from a mobile device. Integrated with payment processing via services like Square or Stripe, mobile forms provide an easy way to generate invoices and collect payment from the field.

Find Log forms and templates here on the GoCanvas App Store.

invoice forms templates

#9 Contract Forms

Contracts are widely used in the construction industry as legal forms to document an agreement between the contractor and client. Instead of managing this process using paper forms that can be easily lost or damaged, companies are switching to digital forms for contracts and proposals.

Contract forms can be customized to include all of the relevant information, including client project needs, budget information, solution details, and project timeline. Make changes in real-time as the project progresses and collect signatures to track updated agreements.

Find Contract forms and templates here on the GoCanvas App Store.

contract forms templates
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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Three inspection workers on job site.

The Ultimate Guide to Quality Control Inspections

Managing a construction project is a complex and stressful process. Among other things, you have to coordinate project team members, materials, and equipment and ensure that contractors are not afflicted by the potential risks and hazards present at the construction site. That said, quality means different things to different people which is why you should…

Read the blog
A man using GoCanvas for the digital transformation of his workflow.

Constructions Digital Transformation

Your competition is finding faster ways to capture data and get critical insights from the field into their existing systems. In short, they’re not going bigger, they’re getting smarter. In this 15-minute broadcast on the construction industry’s digital transformation, find out why the trend is to modernize workflows – and how you can stay ahead of the curve…

see for yourself
A electrician inspecting equipment.

See how VIP Lighting optimized efficiency with GoCanvas

VIP Lighting is a retail lighting and electrical maintenance business that services over 10,000 retail locations all over Australia and New Zealand. Before GoCanvas, VIP Lighting had two separate systems that were impossible to integrate, leading to inefficiencies. GoCanvas made it easy to integrate their systems into single, centralized platform…

read their story

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

Free Material Schedule Template for Construction

Posted on by GoCanvas Team

Free Material Schedule Template for Construction

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What is a material schedule in construction?

The material schedule in construction is a document that lists all of the building materials that are required to complete the project. Material schedules are often organized based on the category for the building, with different schedules for each component. The material schedule often will include additional information such as the quantity, description, unit price, total price, and other relevant information related to the building materials.

How to prepare a material schedule in construction

For complex construction projects, there are enterprise software solutions that allow you to create a material schedule. But if you don’t have a large IT budget for technology, there are many low-cost alternatives for preparing a material schedule in construction that can help with project management. One such option to consider is using the GoCanvas material schedule template that can be built using our no-code platform for mobile forms and apps.

Why you should avoid Excel templates for a material schedule

Excel templates are available for material schedules, but this is not always the best option for businesses today. Excel is a powerful tool for analysis, but not always the right tool for every job. Some of the pitfalls of Excel templates include:

  • Human error. Information can be overwritten by mistake and it becomes hard to recognize these errors when dealing with larger volumes of data.
  • Incorrect calculations. It can be difficult to perform calculations in Excel and a formula error can lead to incorrect pricing calculations that are hard to notice.
  • Lost data. If documents are stored locally on your PC, it’s always possible that the document gets inadvertently lost or destroyed before you can save it.
  • Data is not dynamic. Most of the time in Excel the information being input is updated at a given point in time. Should prices change, the data has to be manually updated, and this can be time-consuming to keep up with.

Your contracting business can’t afford to waste time or lose money – Excel templates can become a hidden cost and drain on your business. That’s why contractors are turning to mobile apps and forms that create business efficiencies and cost savings.

Top Reasons to use GoCanvas for Material Schedule Templates

GoCanvas templates are simple for anyone to use. Using our drag and drop editor, you can create digital documents that can be used for all types of construction forms. 

Instead of using paper sheets, Google Sheets, or Excel, you can convert these documents into digital forms and apps that elevate your business operations. This can be material schedules, work orders, contracts, safety reports, and any other important documents your business uses throughout all phases of a project. Some of the top reasons to use GoCanvas templates include:

  • Secure, cloud-based data. Ensure best practices are met for data collection, using secure mobile forms and apps that digitize key business information. Ensure material schedules are accessible by anyone that needs them in real-time.
  • Integrations with other apps. Once your information is digitized, you can enrich this information with data from any other cloud-based apps your business already uses. Dynamically populate pricing information in real-time to ensure the material schedule created always has the current numbers.
  • Automatic report generation and sharing. Generate reports, gather signatures, and share documents automatically via PDF templates for material schedules.
  • Customizable form fields. Customize the form fields based on your unique business needs and do it all without any coding required. Create separate material schedules for different projects or customize the type of information that is included.
  • Embracing mobile technology. With mobile apps and forms, you can keep track of material design and parts shipments no matter where you are. Work offline from any remote location and have any information sync back to the cloud once you are able to access the internet again. 

Going digital with GoCanvas can save your construction business time and money, increase productivity, and create a competitive advantage.

Download the free material schedule template

When it comes to construction management and placing purchase orders, it can be difficult for builders to stay on top of everything that a construction project and building contract require. Use this template provided by GoCanvas to help with scheduling construction projects and tracking building materials. GoCanvas customers have found that by going digital they can save time and lower costs with apps designed for the construction industry. Management can use this app to ensure the appropriate material resources are tracked and available. The app is designed to be a planning tool to ensure the complete delivery of your construction project to your client on time through proper site preparation.

Get started with this template or simply request a demo to see how it can work for your business.

Back to Top

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Three inspection workers on job site.

The Ultimate Guide to Quality Control Inspections

Managing a construction project is a complex and stressful process. Among other things, you have to coordinate project team members, materials, and equipment and ensure that contractors are not afflicted by the potential risks and hazards present at the construction site. That said, quality means different things to different people which is why you should…

Read the blog
A man using GoCanvas for the digital transformation of his workflow.

Constructions Digital Transformation

Your competition is finding faster ways to capture data and get critical insights from the field into their existing systems. In short, they’re not going bigger, they’re getting smarter. In this 15-minute broadcast on the construction industry’s digital transformation, find out why the trend is to modernize workflows – and how you can stay ahead of the curve…

see for yourself
A electrician inspecting equipment.

See how VIP Lighting optimized efficiency with GoCanvas

VIP Lighting is a retail lighting and electrical maintenance business that services over 10,000 retail locations all over Australia and New Zealand. Before GoCanvas, VIP Lighting had two separate systems that were impossible to integrate, leading to inefficiencies. GoCanvas made it easy to integrate their systems into single, centralized platform…

read their story

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

The Ultimate Guide to Construction Contracts [Examples + Templates]

Posted on by GoCanvas Team

The Ultimate Guide to Construction Contracts [Examples + Templates]

| |

No contractor and no client should begin a substantial construction project without a contract. What does “substantial” mean, here?  First, that the complexity and duration of the project leave room for disagreements about the scope of the work. Second, that the amount of money involved for both the contractor and the client warrant legal protection.

The essence of a construction contract is often described as the contractor and client “being on the same page” about the project. That means the scope of work, timetable, payment, payment schedule, quality of work, penalties for late completion or late payment, and emergency situations.

Creating a contract with a client, and getting approval, take time. But it is safe to say no time is ever better spent on a construction project. What follows is a description of what a construction contract should include, why different types of contracts fit different projects, and some required details for any contract.

What is a construction contract?

A construction contract, of course, is a legal document. It can be enforced in a court. It outlines the scope of a project, the agreed-upon payment, and how to handle unexpected developments. Because the contract states objectively what both parties agree on, it represents a layer of protection as important to the contractor as to the client. Every contractor has run into a demand for work, without additional payment, that was not included in the original plan and run into arguments about the schedule of payments.

A contract has two great virtues: 

  1. It enables the work to begin with the client and contractor “on the same page” about what has been agreed. 
  2. It defines the legal recourse of each party if during the project they are not on the same page.

Types of construction contracts

There is no single type of contract for all construction projects. For example, a contract for a residential client will look different from a contract for a commercial client. But for any client, there are contracts with different structures that largely depend upon now payment is calculated. Here are the four most common:

Lump sum/fixed price: The client asks “How much will it cost?” and wants a single figure or lump sum for the entire project. This provides the client with an assured expenditure they are ready to accept; it provides the contractor with an incentive to get the project done fast, done right. But contracts allow for contingencies. What if the contractor finishes before or after the completion date? Is there an incentive for the former and a penalty for the latter? The contract should specify that.

Cost plus: This means that the client agrees to pay all costs of the project and, on top of that, a fixed amount or percentage of cost for the contractor’s profit.  Often, this is viewed as full protection for the contractor, but it also can produce a project cost that does not include a contractor’s “just cover myself for any problems” boost in the fixed price.  

Time and materials: In this type of contract, payment is tied to an hourly or daily rate charged by the contractor and actual costs for materials.  But consistent with the principle of a contract, clients pay additional, unexpected costs that arise during the project. One may be the contractor’s overhead or the contractor’s markup on materials the contractor obtains.

Unit pricing: Unit pricing contracts view the project in terms of measurable units—the type of task or its scope or work and the materials required.

The construction contract that is best for you, for the type of project, and for your client, depends largely upon how the contractor and the client want to structure payment.

The essentials for your construction contract

Any type of construction contract for your project will have certain key elements:

Identifying/Contact Information

Who is entering into this agreement? 

For the client, that means a name (or business name), phone number, email address, and the specific location of the property where the construction project will be taking place.

For the contractor, that means a name, business name, phone number, email address, company address, and any relevant license and insurance information.

A title for the project with its description

Your contract both names the project–“Two-Car Garage with Second Story Studio”–and describes the scope of the work. The scope of work could be a description, with dimensions and other specifications. But a blueprint or other plan could be attached to the contract to pin down the scope of work. In that case, the attachment would be signed, as well, by the contractor and the client.

What is essential is the size, components of the project, and materials to be used. Again, that may require blueprints and other attachments.

Any required licenses and permits for the project must be specified.

Projected Timeline and Completion Date

Of the essence, in any project, is the expected time to completion. Make sure to include the starting date (when the contract goes into effect) and the projected completion date.

You should be clear about what happens if you cannot complete the project by the specified completion date. That means at least that you, as the contractor, inform the client and give a new projected completion date.

Cost Estimate and Payment Schedule

In any type of construction contract, you will want to include your cost estimate and the schedule of payments for the project. Of course, before reaching the contract stage, the client will want an estimate. If that is agreed, then it can be included in the contract.

No project ought to begin before payment of a non-refundable deposit.

The additional required payment should be tied to milestones in completion of the project.

And, lastly, the contract should include late fees to protect you, as the contractor, so that late payment of what is owed includes, for example, an interest rate to be paid on the balance due.

Stop Work Clause and Stop Payment Clause

Because the contract requires you, as the contractor, to complete the work on a given schedule, you will need a clause that gives you the legal right to stop the work if the client fails to pay. At the same time, the clause will have to give the client the right to withhold payment if the project milestones are not reached on schedule.

Act of God Clause

Naturally, you will not “re-invent” the language of a contract. You will rely on one of the many templates available, now in digital form. Your construction contract template will include language that you need for protection against the unexpected. In other words, how will the work continue in circumstances beyond your control?

Such a clause outlines how you and the client will proceed if faced with a hurricane, earthquake, or drastic shortage of a given material. To some extent, this will depend upon your location and the possible exigencies. The standard language, or boilerplate, in most construction contract templates should cover this.

Change Order Agreement

As projects proceed, ideas may change. Your client may want to make some changes or additions. This means enlarging the essential “scope of work” of the project. That, in turn, means changing certain elements of the contract. The contract must specify how that will be done. A “change order” agreement makes such changes in scope, and, of course, payment, easier to handle.

Warranty

A client entering into a contract will need to know that you stand behind the quality of your work and will be responsible for correcting problems. A warranty clause addresses this issue by guaranteeing that for a certain period of time, you will correct any problems. Typically, the warranty period is one year. Contractors who do quality work will gain from offering this warranty, which addresses many vague client concerns and gets the project going.

Dated Signature from Both Parties

Your contract with the client becomes official, legally binding, when both of you have signed and dated the contract.

Your contract in today’s digital era

You will want to choose a high-quality, flexible “template”–or standard form–for your construction contract app. This gives you a contract expressed in precise legal language into which to insert all the required specifications of your project.

You can download, print, and fill-in such a construction contract template, but, today, construction contracts, like so much business, are digital documents filled out via mobile forms and apps. They are readily adaptable to the specifics of your construction project and easily shared with your client for alterations.

Going digital helps to avoid the hassles of lost or misplaced paper contracts, and your digital version is saved automatically. For definite legal agreement, you have authorized digital signatures.

For the construction contract of any type that you need, your first step can be GoCanvas, where the forms you need at any step in the contractor-client relationship are available, can be modified, or can be created from scratch to suit your distinctive needs. Follow the links below to learn how GoCanvas can reduce your paperwork and make all your business documents more professional.

Construction Contract Templates and Examples

Prime Construction Contract

With the Prime Construction Contract app, general contractors, project managers and others in the construction industry have access to electronic versions of all building contracts in one location. Add details about the prime construction contract directly into the form, including design and construction planning costs, bid details, dispute resolution information, payment requirements, the scope of work, and more. All parties can sign off on the agreement once all requirements have been reviewed.

prime construction contract template and sample

Cost Plus Fixed Fee Contract

The cost plus fixed fee contract app can be customized by the project owner or contractor, making it easy to manage all types of work and price details. Construction managers and general contractors can edit the total cost, manage the contractor price and add in their cost plus fixed fee details for the scope of work. Once the cost-plus fee contract has been completed, both parties can sign off on the details electronically.

Project Management Contract

Just about every element of a successful project in construction involves a project manager coordinating the various change orders and working directly with the general contractor to keep project team members on track with the work.

This construction project management app makes it easy to track all of the important construction contract details, including project owner contact information, general contractor name, pre-construction outline, task list, project milestones, and more. 

project management contract template

Time & Materials Contract

Similar to cost-plus contracts in construction projects, the time and materials contract template includes cost estimates and markup in the hourly labor rate in the Overhead and Profit section. In construction projects, it’s critical to stay on top of the details to ensure that projects stay within the scope of work, and in case there are questions down the road about the contract document and terms, the general contractor or the construction services provider.

time and materials contract sample

Cost-Plus Percentage Contract

Under a cost-plus construction contract, the client agrees to reimburse the contractor for the direct cost of the work, plus a percentage of all costs incurred, to cover overhead and profit. Unlike a fixed-price contract, cost-plus contracts guarantee the contractor a fair return, while allowing for various changes in the scope of work. As a construction manager, use this form to efficiently establish cost-plus pricing for long-term contracts with multiple change orders. With this design-build contract type for an agreement, use this app to best assess the estimated cost or fee according to a percentage of completion.

cost-plus-percentage-contract-sample

Looking for something different?

We have hundreds of pre-built forms with a variety of features to fit all of your business needs. Discover more inspections in our Application Store.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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3 Reasons to Invest in Safety Apps for Construction

Posted on by GoCanvas Team

3 Reasons to Invest in Safety Apps for Construction

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Safety programs managed on paper are difficult to track. That’s why construction companies are going digital with their safety programs to gain more visibility into safety and track compliance. With digital training or toolbox talks, employees have an easier time accessing information through mobile devices. A digital record is created for documentation purposes within a safety meeting app.

Beyond safety meetings, apps for contractors can act as a comprehensive safety management solution. With robust reporting that’s visible in real-time, organizations can address potential hazards and limit OSHA violations and fines. 

This article covers some of the top reasons why construction companies and contractors are moving away from paper-based processes to modern, construction project management apps and digital operations using safety apps.

#1 Modern Operations

Safety apps like GoCanvas are designed to empower businesses of all sizes to completely digitize their operations and business processes. There are many components of a safety program that can be moved away from paper sheets, including things like incident reporting, inspections, safety data sheets, safety meetings, job safety analysis, and much more.

Safety apps for the construction industry take these paper-based processes and convert them into digital programs that are completely accessible to employees via a mobile device on a job site or on a computer.

Making this type of investment in digital technologies is good for workers and the company’s bottom line. 

For businesses, investing in worker safety means lower direct and insurance costs, lower legal fees, more competitive bids, and better overall company performance. An article from Construction Executive even cited that an effective safety program “will increase business value and return between $2 and $6 for every $1 invested in injury prevention.” 

And for employees, an investment in digital apps brings a modern solution for construction safety. This helps to formalize the programs, makes them accessible for everyone, and promotes best practices in the workplace. All of this can lead to greater employee satisfaction in the long run when employees see a clear investment in programs that benefit their well-being. 

#2 Greater Insight into Safety Trends

Data and analytics have historically been underutilized in the construction industry. Research from FMI suggests that 96% of data in the construction industry goes unused.

With mobile apps for safety, construction firms and contractors can have a better understanding of the data that is collected across job sites, automatically rolling this information up for easy reporting. 

The end result is time saved on manually manipulating data for reporting purposes and greater insights into trends. A survey of GoCanvas customers found that going digital with forms and apps for construction has saved their teams 50+ hours per week that was historically spent on manually creating reports.

When thinking about greater insights and visibility into the business, take safety meetings as an example. 

By digitizing safety meetings through apps, management can get real-time visibility into who has attended required safety training and which job sites are underperforming compared to others, in terms of compliance.

Having the data rolled up instantly for analytics and the ability to drill down into specific job sites or other demographic data can be incredibly useful for spotting safety trends, so your organization can take the appropriate next steps.

#3 Ensure Compliance and Lower Risk 

Safety apps are designed to help construction companies and contractors stay in compliance with OSHA and other regulations. 

With digital and mobile apps for safety, GoCanvas customers have reported and 18% reduction in their risk and liability. Some of the most common risks with paper forms are data loss, errors on paper forms, and missing or lost information.

Moving from paper to mobile apps can make your OSHA compliance efforts much easier and more effective. With digital technology you can:

  •  Enter data in real-time and that data is not only stored in the cloud but can be immediately shared with a supervisor or manager, minimizing response times
  • Create a variety of inspection checklists for various tasks and sites – all accessible from a smartphone or tablet
  • Update your mobile apps as OSHA guidelines evolve and change to reflect changes and immediately deploy the information across your organization

Your mobile safety apps will help to ensure that your business is in compliance with the latest regulations and employees won’t have to rely on paper sheets and inefficient processes.

To learn more about digital apps for safety, check out the GoCanvas website and sign up for a free trial of our no-code platform with app templates designed for the construction industry. Go digital with safety apps for incident reports, inspections, safety data sheets, safety meetings, job safety analysis, and more.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

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What to Know About Building Inspections

Posted on by GoCanvas Team

What to Know About Building Inspections

Inspecting buildings is not an easy task, as you already know as a contractor or manager of a construction company. Perhaps you’re facing one of your first building inspections, though, and need more information about how they work.

Keep reading to learn about what happens during a building inspection. You’ll learn about the inspection stages, what inspectors check, why inspections are important, the inspector’s role, types of inspections, inspection checklists, and new inspection apps available.

What occurs during a typical building inspection?

The building inspector is there to make sure there isn’t a problem with the structure before it’s bought, rented, or leased. This first means doing one important thing: inspecting the structure and grounds to make sure they comply with all regulations.

To start, the inspector inspects the exterior of the building for any structural problems. They usually check more than the structural integrity of the building outside. It also means checking outdoor handrails, stairs, or even parking areas nearby.

Going inside the building, the inspector then checks the interior walls for signs of any issues. It goes beyond checking how the walls are structured and into signs of mold or cracks. Checking for water damage is also done since this is sometimes hard to detect with the naked eye.

From there, the inspection starts to get more detailed:

Checking doors and windows

Inspecting windows and doors means looking for cracks or other issues that might prevent them from being opened. Emergency exits are carefully inspected to ensure employees or residents can easily open them in the event of a disaster.

The electrical system

An inspection of the electrical system in a building is absolutely essential since one missed flaw in the building’s wiring could mean a future fire hazard. Your inspector checks all the circuit breakers as starters. Also checked are the building’s lights and general security systems.

Plumbing

Making sure the building’s plumbing system is working is equally important as the electrical. Even a minor leak in a pipe could bring considerable damage to a building in the months or years to come. Inspectors look at all fixtures on the premises and check their water pressure.

Fire safety equipment

All fire alarms are checked, plus sprinkler systems to ensure they’ll operate efficiently when or if a fire occurs in the building.

Roof Inspection

Next, the inspector goes on the roof to checks its condition. Leaks are checked for here, including whether the roof can hold up under specific weight from snow or ice.

Ductwork and vents

HVAC systems in buildings need very careful inspection. These often hide flaws that require extra inspection time. Thermostats are checked thoroughly to make sure they have proper filters. You’ll know whether any potential mechanical failures or fire hazards are there.

Other stages of building inspection

As you can see, the stages of a building inspection are very detailed and usually take a full day if not more. Much of this depends on how large the building is.

Inspecting is only one part of the job. Each inspector also has to organize numerous forms, reports, and other important paperwork. It’s all part of the job of having to physically write down what they encounter during the inspection.

Working with physical forms is slightly problematic in today’s time with so much complexity in inspecting buildings. An inspector can easily lose many of their forms in their vehicles or during the inspection process.

Many of those forms are being digitized as apps nowadays to make work easier. Using apps like this also helps with other inspection stages, which might include:

  • Filling out quality control sheets
  • Creating dilapidation reports
  • Creating good condition reports
  • Handling building permits
  • Pest/termite inspection reports
  • Building code violation checklists
  • Filling out safety and health forms
  • Asbestos testing

Why are building inspections so important?

Without a building inspection, a number of things can obviously go wrong. While it might seem inconvenient to have the scrutiny of a building inspection, it’s for your own (and everyone’s) safety.

As a construction company or contractor, a building’s structural integrity rests on your shoulders. Should something go wrong and cause injury or death, you might be legally responsible for any damages.

Working closely with a building inspector means being able to scope out any potential fire hazards, or other safety risks posing dangers to people. Something as simple as inspecting a wall, for instance, could scope out the soundness of the building’s structure, not including potential mold issues. Or, the wall might be hiding termites you had no idea were there.

So many building issues are hidden, something only an inspector can find. Being able to find them out means you’ll save your own professional integrity. The building’s owner might discover something wrong and expect you to fix it right away, potentially costing both of you major money.

The role of the building inspector

No one should consider a building inspector to be a burden. A professional inspector will always be courteous and give a fair, educated inspection to save your reputation.

Their role is to also help you avoid any kind of fines from violating regulations or specific building codes. Zoning regulations are often complex and can easily be overlooked within the chaos of construction. Inspectors alert you to any kind of violations you might have missed.

Also know that building inspectors may inspect the site before you even construct the building. With an inspector’s knowledge of construction and engineering, they may have to write up violation forms or even stop-work orders.

Different types of building inspections

Building inspections vary based on what type of building it is. Some inspections are done on the construction site itself. Others take place after the building is built.

In the pre-build phase, the inspector might have to:

  • Conduct a land survey prior to construction to make sure the land is safe to build on.
  • Review all your construction blueprints and building plans.
  • Check the foundation depth before the rest of the building is constructed.

During the construction phase, it might mean the inspector inspecting all your construction equipment to make sure it’s also safe. Another major aspect is inspecting the crane you’re using if building a multi-story structure.

Also during construction, the inspector verifies proper alignment and leveling of the building during the building phase.

Inspectors like this might be different from the ones who inspect the building after it’s completed. Often, inspectors are separated into specific categories. Some will focus just on electrical, plumbing, or mechanical inspections. Others are educated to inspect homes only.

Most important is to respect an inspector’s knowledge. Considering they have degrees in engineering and architecture, they’ll be able to find any flaw in your building.

Apps and software for building inspections

The age of building inspectors using paper for all their forms is starting to come to an end. This is a good thing because with the complexity of their job, losing inspection forms or permits could lead to confusion and more time amending errors.

Over the last five years, more building inspectors are starting to use apps and software to handle their enormous tasks. Best of all is being able to use apps the inspector can take with them to use on their mobile device.

An added bonus to working with these apps is that it allows new intuitive features to help make data entry less stressful. Plus, with the use of more advanced technology, more analytical insights are made available in real-time an inspector could never see using paper in years past.

Data is available in real-time and shared with colleagues instantly. Information is automatically saved to the cloud to avoid any risk or liability of losing paper forms. Analytic trends on apps also offer insights into field operations, something only possible before when the inspector returned to the office.

Create reports and checklists on a phone or tablet

Imagine how much time is saved by a building inspector being able to compile reports on something like a tablet. Even a simple smartphone can hold all the information they need, removing a major hurdle of handling paper forms when entering the building.

Building inspections are done more efficiently this way with lesser chances of making mistakes. GoCanvas digital forms have become the leader in providing these apps. As a result, it’s helping many more building inspectors be able to streamline how they work.

Working with us, inspectors can:

  • Create their own custom mobile apps.
  • Collect all the data they need right on their phones.
  • Instantly share all inspection data with co-workers or customers.

Our apps and software are proven to give a seven-month ROI, plus a 24% productivity rate. Out of all the users we’ve tested, most use GoCanvas for construction inspections, but also for checklists, work orders, safety reports, audits, and inventory.

Above all, our software can easily integrate well with other business apps like Salesforce, Dropbox, or Google Drive.

Visit us to find out more about how our GoCanvas apps and software work with a free demo.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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