The Complete Guide to FHA Home Inspection Checklists

The Complete Guide to FHA Home Inspection Checklists

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Passing an FHA home inspection is necessary when purchasing a home with an FHA loan. FHA loans pose a number of advantages for some borrowers. They can make loans possible with a lower credit score, which may be the only way that some borrowers can get the loans they need to move into their own properties. However, navigating an FHA home inspection can prove more challenging than navigating the inspection process for other types of loans. Home inspection checklists are key to ensuring that every requirement is fulfilled. 

An FHA home inspection takes an in-depth look at the entire property. Its goal is to ensure that the property fits the standards required for an FHA loan before the loan is improved. An FHA home inspection is used to determine the true market value of a home and to evaluate how much a home loan can be approved for the buyer. It also determines if the home is in good condition, or determines if there are any red flags that would make it a poor choice for the buyer.

Keep in mind that an FHA home inspection serves two key purposes. Its primary job is to protect the lender. If the buyer, who may already have a low credit score if they choose to apply for an FHA loan instead of another type of property loan, ends up in an unlivable property that does not meet those critical standards, they may not be able to manage upkeep on the property or take care of those vital repairs. Often, that can cause the buyer to fall behind on payments or even to abandon the property altogether, which the lender does not want to happen.

That inspection, however, can also provide a vital layer of protection to the buyer. Home buyers do not want to end up in a property that fails to meet minimum safety standards.The FHA home inspection will help ensure that the property is safe, reasonably well-maintained, and has a lower chance of leaving the owner with serious maintenance costs in the first few years residing there.

During an FHA home inspection, the inspector will take a look at all the vital elements of the home and the surrounding area. The inspector will look for signs of:

  • Property concerns. Disturbances on the property, including sinkholes, oil or gas wells, or abandoned wells. The inspector will look for anything that might make the property dangerous for inhabitants.
  • Building issues. Structural problems and defects, including any signs that the property has foundation damage or wall damage. The inspector may, for example, take a look at any water marks on the walls or ceiling, or search for cracks in the foundation.
  • Accessibility concerns. Access to the property, including both vehicle and foot access and how difficult it may prove to get to the property in the event of an emergency. Stairs may also require handrails in order to protect the property owners. 
  • Signs of pest infestations. While some bugs or pests outdoors are normal, if there are signs of infestation indoors, from termite tunnels to obvious signs of rodent droppings, the inspector may deny the loan on the property until the infestation is dealt with.
  • Problems with the plumbing or wiring. The inspector may take a look at any leaking pipes, unsafe wires, or other hazards that could cause serious dangers to the residents of the property or to the property itself.
  • Roofing inspection. In order to pass an FHA inspection, a roof will need to be strong enough to last for two or more years, with no obvious problems like leaks or moisture buildup that could pose a serious hazard down the road. 

In essence, an FHA home inspection is designed to look for any potential problems with the property. The problems most flagged by an FHA inspector are those that could pose a danger to the residents or those that could pose a serious structural problem, including those that might result in severe damage to the property itself. 

Passing an FHA home inspection is harder than passing other types of home inspections because if the inspector identifies serious problems with the property, those problems will have to be dealt with before you can secure a loan. However, if a home is safe, in good repair, and has no obvious problems, you should pass an FHA home inspection fairly easily. 

There are several factors that could impact the ability to pass an FHA home inspection. Ultimately, however, there are three issues that the inspector is looking for. If the home inspected falls into one of these three key categories, a loan will likely be denied. 

Many homes are no longer safe for habitation for a variety of reasons. In some cases, an inspection may uncover electrical hazards that should have been dealt with years ago, including out-of-date wiring that could mean a serious hazard for residents of the home. In other cases, your inspector might notice serious signs of water damage, which could lead to mold buildup and, ultimately, to serious problems. 

In other cases, the house may have structural damage that could even cause it to collapse in the near future. Pests and rodents could pose a potent danger, since they can raise the risk of disease and infection for residents of the home. 

If the home is unsafe for habitation for any reason, the FHA inspector will likely list that in his demands. Sometimes, that issue is one that the sellers can fix up quickly, which will get the loan approved more easily. In other cases, however, the FHA inspector may identify a serious underlying problem that could pose a substantial danger to residents of the property, including one that the sellers cannot fix up easily before selling the property. In that case, the buyer might not be able to secure the loan they’re hoping for. 

Unsanitary living conditions are extremely hazardous for the residents of the home, and FHA inspectors will not approve those loans or allow the home to pass inspection until those things are dealt with.

Rodents–or clear signs of rodent droppings–are a key example of an unsanitary home, as are bug infestations. Other problems could include mold buildup that should have been addressed long before or sewage issues, including sewage backing up into the drains on the property. 

Often, sanitary issues are possible for the home sellers to fix up, which would make it possible for the home to pass inspection. However, these are concerns that buyers will need to deal with prior to purchasing the property.

If the home has obvious signs of structural damage, chances are, it’s something the current homeowners won’t be able to fix up quickly. If the home is not sound, it could collapse–and that could mean serious injury to the home’s residents. Any time a home has obvious structural problems, it will not pass FHA inspection. 

The FHA Home Inspection Checklist covers a variety of areas, including:

  • The roof
  • The property itself, including both potential access points and any possible damage to the property
  • The wiring
  • The hot water heater
  • The plumbing
  • Bathrooms, to ensure that all bathrooms are working and provide adequately for the needs of the home’s residents
  • Heating and cooling
  • Potential pest infestations
  • The structure of the property
  • The bedrooms, including ensuring that all bedrooms have windows to provide additional access to the property

FHA inspectors may need to go through the entire property in order to make sure they have identified any potential hazards. They may check everywhere, including in attics and basements, to make sure that there are no obvious signs of property damage that need to be dealt with before the loan can be approved. 

GoCanvas offers a template that can be used by FHA home inspectors to streamline the inspection process using a mobile device or tablet.

Inspection companies have found that by going digital, they are able to save time when performing inspections and creating the report. With all of this done electronically using a mobile app, it cuts down on data entry and manual processes that are common when using just paper forms.

Access the GoCanvas FHA home inspection template here for an easy to use digital checklist for the home inspection process. 

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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5 Best Construction Inspection Templates

5 Best Construction Inspection Templates

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Many jobs in construction require daily, weekly, and monthly inspections for safety compliance and project management tasks. This article covers some of the most common construction inspection types and templates that can be used to simplify the process.

Inspection templates are helpful to use so that you don’t have to start from scratch. Paper forms and Word documents are one way to create a template, but many companies are moving toward inspection software and mobile forms to make it easier to manage. 

A construction inspection template is typically a pre-built form that is available within the inspection software platform that has many of the fields that you would need to collect for that particular inspection type. Templates are generally meant to be customized, so you can input any project or client specific details that are required. Most inspection software templates are very simple to customize, using a drag-and-drop editor to make the template customizations online. 

Once the template is created, it’s available to inspectors or managers in the field who can go through the checklist items using a mobile device and a PDF report is generated once finished.

Using inspection templates helps to ensure that data is collected in a standard way and required fields are never left blank. Inspection software and forms help bring all of the inspection forms into a central, cloud-based system that is easy to access and easy to share the information with all project stakeholders. 

GoCanvas has worked with leading construction companies to digitize their forms and streamline operational tasks. All of our inspection templates are designed to work with other forms you use on the job site, like work orders, safety meetings, contracts, and more. Follow the links below for some of the most common inspection templates and register for a GoCanvas free trial to see how the product works. 

Daily site inspections are used on many construction projects to report on the daily progress updates for that job site. This gives management and clients a report to communicate the work being done in the field.

Construction firms are going digital with these daily site inspections, with apps to help make the entire daily reporting process painless for site managers. The daily site inspection app from GoCanvas is used to document weather conditions, monitor who has been on site for the day, collect notes for the project, capture images of any issues, and much more. 

Access the Daily Site Inspection template from our free trial and use our no-code builder to easily customize the form to include other relevant information for your job sites.

Building inspections are often required to report on the overall condition and safety of the buildings according to their permits and code. The building inspection app from GoCanvas makes it easy to ensure that buildings are in compliance with permit issuance and do not have code violations.

Building inspectors can use the simple checklists and forms on their mobile devices or tablets, collecting the required information and automatically generating a branded report once they are finished. This app can also be used in conjunction with work orders, making it simple to assign follow up corrective actions after an inspection has been completed.

Access the Building Inspection template from our free trial to see how GoCanvas can help save your business time and money by streamlining how you collect and report on information digitally.

Construction equipment operators and teams that are responsible for preventative maintenance can use the equipment inspection template from GoCanvas to perform complete equipment safety checklists on a mobile device or tablet. 

The template is useful to ensure that heavy construction equipment is in good condition and to identify any issues that require attention. This template can also be used to ensure that your workplace is in compliance with OSHA standards for heavy equipment safety.

Access the Equipment Inspection template from our template library and use the GoCanvas form builder to modify the template to be used across different types of equipment and job sites.

Quality control inspections are designed to check for quality standards and advise where corrective action is needed. This QC template from GoCanvas can be used for many different purposes, including construction projects, building code, work environment, welding processes, environmental monitoring, and more.

Going digital with quality control inspections helps to instantly capture, record, and update quality audits with regards to quality standards in real time during the inspection process. Once the QC inspection template checklist has been completed using a mobile device, a PDF is automatically generated that can be emailed and is stored in the GoCanvas Cloud account for easy access.

Access the Quality Control Inspection from in our template library.

Job site safety inspections are designed to ensure OSHA compliance and best practices are followed in terms of worker safety. This safety inspection template from GoCanvas can be used as a reporting tool for hazard analysis, identifying pertinent safety issues and working conditions for employees.

The safety inspection template can be used on a mobile device so that safety inspectors, safety managers, general contractors, and project managers, any contractor or site inspector can use the app to quickly and easily complete site inspections and send the results directly to the project managers and the safety compliance team. 

Access the Safety Inspection template in our template library for an easy-to-use digital inspection app that can help to keep workers safe and productive on the job site.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Your Guide to Construction Time Card Apps

Your Guide to Construction Time Card Apps

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Looking for a better way to manage your employee time cards? This article covers how timecard apps work for construction and templates you can use to get started.

There are many ways you could potentially track work performed on a construction site. Here are some of the most common:

Punch cards are used by physical time card machines that employees can punch in and punch out when they go on and off the clock. This method of time tracking has been used for decades and relies on analog methods for collecting time card information.

Drawbacks of punch cards: While punch cards are easy enough to use, they can create additional work if the information needs to be copied manually into an accounting or payroll system later on. With most companies relying on digital technology to power their operations, punch cards are not the fastest way to get time card data into the computer. 

Another drawback can be buddy punching, which is one form of time fraud where employees punch in for someone else when they are running late or need to clock out early. This may not seem like a huge issue, but it can add up over time if hours are misrepresented.

Another simple way to track workers time is through the use of spreadsheets. This method of time tracking allows employees to input their time into a shared spreadsheet or personal spreadsheet that gets emailed to their manager.

Drawbacks of spreadsheets: While spreadsheets are fast and free to use for most businesses, they can become error prone and lead to additional manual tasks. If a spreadsheet is lost or overwritten by accident, it can be hard to recover information that has been lost. This method can also create manual work if you also need to compile multiple spreadsheets into one document and then transfer that data into an accounting system.

Another way to manage time cards is through the use of time tracking apps and software. This method of time tracking was designed to alleviate the pain points mentioned with using paper forms or spreadsheets. 

Software solutions and apps provide a digital interface for employees to enter their time using a computer, mobile phone, or tablet device. Many of these time tracking apps are simple, easy-to-use, and affordable for most companies’ budgets. 

By digitizing the information, data can sync automatically to payroll and accounting systems to pay employees on time and ensure digital records are stored securely in a centralized cloud-based system. Continue reading for more information on construction timecard software.

There are many time card apps available to construction companies and contractors. With a construction project management app that supports time cards, you can save time, ensure accurate data is collected from the field, and minimize time card buddy punching.

Here are some of the core features that you can expect to find in a time card app:

This feature allows you to create form fields that you need employees to fill out with their time cards. You can customize the form fields based on the type of work, employee category, over time status, and much more. Mobile forms allow you to require fields, helping to ensure that nothing is missing and you don’t have to track down the information again. Data can often times be captured offline and then synced to the cloud once an internet connection becomes available.

For time card apps for construction, another useful feature is the notification and alert that gets sent out for the daily or weekly timesheet that is due. This makes it easy for employees to remember and an alert is sent out to their mobile device letting them know of the upcoming task and overdue tasks.

Another helpful feature for time card apps is the ability to track a location using GPS on the mobile phone. With the app downloaded on employees mobile devices, you can require that they clock in and clock out once they have reached the exact job site. This can minimize buddy punching, increase accountability for data accuracy, and ensure that work was performed at the correct location for the client.

One other feature that is common with time tracking is the ability to report on data from the field. This can be useful in construction projects to give a real-time view of hours worked. Many time card apps can also work in conjunction with daily reports, so that all of this information is rolled up in a timely manner and becomes more visible to stakeholders. Analytics reports can be run to spot potential delays, allowing information collected from the field to be used in dashboards and analytics reports.

You can find the GoCanvas time card app for the construction industry by following the link below. Contact our team any time to learn more about time card apps for construction and how they work together with our full suite of apps for the construction industry and contractors.

There are many great apps available to manage construction timesheets. The best app for your business is going to depend entirely on what business problems you need to solve. Here are two questions to ask:

You may want to consider if you need timecard apps in addition to other apps for construction. In that case, you can eliminate time card solutions that are stand alone and only do basic time tracking.

In this scenario, solutions like GoCanvas would allow you to manage multiple types of apps like work orders, inspections, safety apps, and more — all from a single platform for mobile forms and apps. 

Another consideration is to determine if you want your timecard app to integrate directly with your accounting system or existing tools. For example, GoCanvas offers an integration to tools like QuickBooks or Sage, so you can collect data from the field and sync in real-time to the other cloud-based tools you already use today.

Understanding how you want to use time card information for your business can help you decide on which time card app makes the most sense. With many features and functionality to consider, it’s best to map out your business challenges and evaluate all of your options. 

For more information on GoCanvas, contact our team here and we can answer any questions you may have about time cards and mobile apps.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

10 Construction Safety Topics to Cover [+ Examples]

10 Construction Safety Topics to Cover [+ Examples]

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Keeping construction workers safe is a top priority for managers and business owners. This guide covers some of the most common safety meeting topics to cover and provides links to examples to get you started.

While there are many safety topics you can cover, the best topics are going to be the ones that are most frequent problems in your organization. You can find good safety topics by analyzing your data to understand what types of incidents are most common by job site, and use that to inform what safety topics should be addressed to minimize accidents. 

If you don’t have the ability or time to analyze your own data, another place to find good safety topics is to look at OSHA’s top 10 most common violations, as this gives a picture overall on construction safety trends.

In this article, we will share examples of safety meeting topics you can cover using the GoCanvas templates provided. We compiled a list of the most common safety meetings or toolbox talks that construction pros use on the GoCanvas platform.

GoCanvas is a comprehensive safety management solution that helps to keep your workers safe and productive. By leveraging mobile forms and apps in the field, workers can access all safety program information in a centralized, cloud-based software solution. Easily complete toolbox talks from anywhere, file an incident report from a tablet device on a job site, and complete routine job site safety inspections – all within the GoCanvas platform. 

Continue reading for templates that can be used on specific safety meeting topics. Follow the links below to learn more and sign up for a free trial to test out the experience. We’ve made it simple to leverage our existing safety meeting templates to host your own toolbox talks without having to start from scratch. Keep track of safety compliance and ensure that all of your safety program data is accessible from the field or in the office.

This safety meeting topic provides an easy way to monitor, track and record the employees who have participated in taking measures to become informed on the basic protective measures against the new coronavirus (COVID-19).

This effective tool provides videos that are imperative for all employees to view and learn; what can people do to protect themselves and others, why it is recommended to avoid close contact, and how the coronavirus is affecting people who get it. Using this app, each workplace member who views the video can provide their information and signature to confirm they have watched the videos as required by the employer in efforts to prevent the spread of virus and infection. 

Working people at increased risk are those who frequently interact with potentially infected individuals. Increased risk for the contagious spread is health care workers, emergency responders, airline operators, correctional facility staff, educators, cleaning personnel, and other workers with broad exposure working with the public.

Access the safety meeting topic here.

This toolbox talk covers the topic of protective eyewear. This safety meeting topic is ideal for helping refresh workers’ knowledge on protective eyewear and related safety practices, standard operating procedures and preventive actions, completing last minute safety checks, reviewing company policies and industry standards, as well as new safety rules and laws. Encourage workers to discuss their experiences with planning, preparation, supervision, and documentation of safety procedures.

Access the safety meeting topic here.

This safety meeting topic is designed to mitigate dangers associated with setting up ladders. Falls from ladders and other hazards can cause severe bodily harm or death to workers. Use this safety meeting topic to help spotlight fall protection when using ladders. The meeting topic covers how to avoid injuries when working with ladders and how to prioritize the health and safety of workers.

Access the safety meeting topic here.

This toolbox talk covers the topic of hazard recognition and control.  This hazard recognition and control toolbox talk is ideal for helping refresh workers’ knowledge on hazard recognition and control and related safety practices, standard operating procedures and preventive actions, completing last minute safety checks, reviewing company policies and industry standards, as well as new safety rules and laws. Encourage workers to discuss their experiences with planning, preparation, supervision, and documentation of safety procedures.

Access the safety meeting topic here.

The Scaffold Requirements safety meeting topic is used to facilitate a discussion surrounding the requirements for scaffolding including erecting and dismantling of scaffolding, the placement of vertical supports, the base support for scaffolding, ensuring safety protocols are followed such as using guardrails, stable materials for the base of scaffolding, that manufacturer instructions are followed for bracing scaffolding, and more.

Access the safety meeting topic here.

The defensive driving safety meeting topic is designed for companies that operate vehicles on the job and need to be aware of best practices for driver safety. In all cases, while operating a motor vehicle, drivers should practice defensive driving techniques. Defensive driving is the art of driving so as to prevent and avoid traffic crashes, regardless of the unsafe conditions and actions created by other drivers and adverse road and or weather conditions. This app lays out eight techniques that good defensive drivers do.

Access the safety meeting topic here.

This toolbox talk covers the topic of slips, trips, and falls. These types of accidents are common on job sites when the ground is wet or loose from snow, rain, ice, or other liquids. Use this template to cover best practices on safe walking and tips on how to avoid slips, trips, and falls in the workplace.

Access the safety meeting topic here.

It’s easy to overlook the hazards associated with the common tools that are used on a daily basis. This safety meeting topic aims to bring some awareness to the potential hazards of these tools and how to minimize them. The toolbox talk reviews training, pre-inspection use, proper use, and storage of hand and power tools. Workers must always wear personal protective equipment, such as eye protection, when using tools to avoid injuries.

Access the safety meeting topic here.

The Tool Box Talk Safe Bending, Lifting, and Carrying app is a toolbox talk app used in construction and work environments to protect workers against musculoskeletal disorders resulting from poor or improper lifting techniques. When trying to lift a load of a heavy weight, workers are prone to injuries such as strains, sprains, and “throwing out” backs. Knowing the hazards of bending, lifting, and carrying items, as well as other handling techniques, such as lifting from the knees, and stretching certain muscles, and go a long way to promote the health and safety of personnel.

Access the safety meeting topic here.

This meeting promotes discussions of hearing protection, specifically foam ear plugs, in the work place. Noise-induced hearing loss is caused when loud noises such as those generated by tools and equipment on a construction site occur and penetrate the ear plug as there is protection such as foam ear plugs which block noise from entering the ear canal. Unprotected individuals are subject to problems such as hearing loss, tinnitus, ear pain, head aches, and more.

Access the safety meeting topic here.

Need more ideas for safety meeting topics? You can always search the GoCanvas App Store for the specific toolbox talk or safety meeting topic you have in mind. With thousands of templates to choose from, GoCanvas makes it easy to access and customize safety meeting templates. Going digital with safety programs can help increase your productivity and eliminate manual work. Contact our team to learn more about GoCanvas Safety or sign up here for a free trial to see it in action.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Three inspection workers on job site.

The Ultimate Guide to Quality Control Inspections

Managing a construction project is a complex and stressful process. Among other things, you have to coordinate project team members, materials, and equipment and ensure that contractors are not afflicted by the potential risks and hazards present at the construction site. That said, quality means different things to different people which is why you should…

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Constructions Digital Transformation

Your competition is finding faster ways to capture data and get critical insights from the field into their existing systems. In short, they’re not going bigger, they’re getting smarter. In this 15-minute broadcast on the construction industry’s digital transformation, find out why the trend is to modernize workflows – and how you can stay ahead of the curve…

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Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

3 Challenges with Paper Timecards and How to Avoid Them

3 Challenges with Paper Timecards and How to Avoid Them

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Paper timecards are costly in the short and long run. If you want to influence your bottom line, ditching them for a better alternative should be inevitable. This article covers three of the top challenges with paper timecards and how to avoid them using timecard apps. 

Buddy punching is one form of time theft at work. Through this tactic, employees use their colleague buddies to clock in times not worked.

For example, if one is running late, they’ll most likely request their friends to clock them in without your knowledge. Another scenario is when one wants to check out unusually early. So, they ask their friends to clock them out at the checkout time. 

The worst scenario is when a team member fails to show up entirely but still uses a friend to clock them in and out.

According to a study by Replicon, 75% of small-scale businesses in the United States see a significant drop in annual revenue because of buddy punching. Paying employees for hours not worked adds up to your payroll. It’s costly in the long run because you’re paying out of your pockets instead of what they produce. The American Payroll Association confirms that 50% of employers’ costs are on payroll management.

Managing time worked by employees can be a hassle, especially when using paper timecards. This is because there’s no way to hold them accountable. Often, this is due to the shortcomings of paper sheets like the inability to track team member activity. Also, there’s colleague loyalty. Without a reliable system to clock time, colleagues will always want to protect their buddies.

To minimize buddy punching, you can ditch paper timecards and use digital timecard apps instead. Digital apps have features to discourage buddy punching and make it much more difficult for employees. For example, timecard apps may have features such as GPS tracking, geofencing, unique passwords/logins, or even biometrics systems in advanced systems. Here’s how it works:

  • The GPS tracker helps track team members’ location, making it hard to lie about their check-in and check-out times.
  • The geofencing feature works more like the GPS tracker. The only difference is that it’s used to create a buffer around the workplace. Beyond this barrier, your employees can’t clock in time, helping to limit cheating.
  • Unique logins/passwords are a standard best practice for online systems and encourage workers to login from their own mobile phones when tracking their time, rather than a punch card system.
  • Some apps may even feature a unique system like biometrics for logging in. For example, the biometrics system uses fingerprints that can’t be manipulated.

Overall, timecard app technology pushes for accountability among employees because you can monitor their usage within the app, helping to discourage buddy punching.

The human error challenge is hard to avoid, especially when using analog systems to run a business. In particular, using paper timecards to clock in time increases the rate of human error in payroll systems. 

Potential errors from paper timecards include inflated work hours and wrong entries due to lack of accountability and illegible writing. This means that if you detect the problem on time, you’ll have to re-do the entries to correct the mistakes.

Unfortunately, not many business owners can detect these errors on time, costing their payroll eventually. As a business owner or manager, it’s difficult to have oversight into such minute details like hours, meaning this can go unchecked. 

The good news is: that shouldn’t be the end of your story if you’re a business owner. Yes, errors are prone to occur. However, with a timecard app, this shouldn’t cost your payroll anymore. Timecard apps are built to sync with accounting software, automatically enhancing the accuracy and efficiency of recording.

Timecard apps help to minimize human error and help you to save more that would otherwise go to payroll management. It’s not fair to pay extra wages because of wrongful recording or have to deal with payroll disputes. Have a timecard app will cut down on the errors that are common when dealing with paper timesheets.

Tracking employees’ time using paper sheets can also be hectic and it can create manual workflows for your staff. Here are some of the common workflow challenges with paper timecards:

  • Tracking down missing or incomplete information
  • Correcting errors or mistakes
  • Manual data entry to submit timecards into accounting system
  • Travel time if employees in the field need to complete paper work in the office

Paper sheets create some frustrating manual work that can slow down your business growth and frustrate your employees. Because manual work is inefficient, it can also have the compounding effect of impacting your team’s morale and then their productivity when they are forced to spend so much time on “busy work.”

All of this can make it difficult for growing businesses to scale efficiently. Paper work can not be automated, so the faster you grow, the harder it becomes for your staff to keep up with the growing paper work from employees.

Switching to digital timecard apps because they help streamline business processes and automate how work gets done. Through timecard apps, data is submitted in real-time from employees in the field, eliminating time-consuming, manual workflows and data entry. Managers can also set up automatic notifications for employees to get alerted when a timecard is due, meaning they don’t have to send manual reminders or track people down. Finally, data can be integrated from timecard apps into accounting and payroll systems like QuickBooks or Sage for real-time data sync.

If you’re still using paper time cards, you may have run into some of these hidden challenge that negatively impact your business. Going digital can help provide  a more reliable solution with timecard apps that help productivity and accuracy of data collected from employees. Contact the GoCanvas team any time to set up a quick demo of our timecard app solution or sign up for a free trial here to learn more.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

Forte Supply Chain Solutions Partner Video

Partner Snapshot: Forte Supply Chain Solutions

Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

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GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

How the Best Field Service Businesses Use Mobile Apps

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How the Best Field Service Businesses Use Mobile Apps

Discover the Trick to Faster and Better Service

What’s in this guide? This eBook will teach you:

  • What’s Really Slowing Your Sale Cycle
  • How to Improve Your Internal Visibility
  • The Switch that Saved One Field Service Company $175,000 in a Year
  • How the Best Field Service Companies Get Started with Mobile Apps

Complete the form to access your copy.

Become an HVAC Industry Leader: 5 Steps to Heat Up Your Business

Become an HVAC Industry Leader: 5 Steps to Heat up Your Business

While construction was hit hard during the recession, HVAC has continued to grow. Now that construction is booming again, the demand is only going to continue to rise.

Yet, there are struggles ahead: changing technology, increased expectations for customer service, and updating regulations. In this guide, we share how to become a leader in HVAC in five simple steps.

Learn the answers to questions like:

  • Where can you find the latest information on energy efficiency trends?
  • How can you stay on top of regulation changes for indoor air quality standards?
  • What technologies help streamline operations?

Complete the form to access your copy.

3 Reasons to Digitize Your Construction Safety Programs

3 Reasons to Digitize Your Construction Safety Programs

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Construction safety is a top priority for all firms and contractors. That’s why more construction pros are moving to digitize their construction safety programs to create more visibility into their operations. 

A study from FMI research found that 96% of data goes unused in the construction industry. This highlights the challenge and opportunity that exists for companies to become more data-driven. 

The Challenge

With a distributed workforce that is on different job sites or has multiple subcontractors, it can be difficult to gather data in a consistent way. Traditional safety measures that rely on paper forms make it difficult to roll up that information for reporting and the data becomes lost on paper forms or siloed across the business. This high level of business complexity is a challenge for construction companies, but can be solved by focusing on improving its data processes and culture.

The Opportunity

Countless studies have shown the importance of using data to make business decisions. When data is accurate and available in near real-time, organizations are able to gain greater visibility into their operations and use that information to take appropriate next steps. The opportunity to take advantage of data starts with digitizing programs to improve the data that is captured, ultimately leading to better reporting and processes for construction safety. Key outcomes of digitization include lowered risk and liability, greater productivity, and higher employee satisfaction.

The data dilemma that construction firms and contractors face is the need to move away from paper forms and manual processes through digitization and automation that can streamline operations and provide greater insights. While this requires careful upfront planning and dedicated resources, the upside can be highly beneficial for achieving better construction safety outcomes in the long term.

Accurate reporting relies on having the best data possible. By improving the quality of the data you’re collecting, this allows you to make the best decisions for your business. 

This all starts with data capture. For field operations, the core component of capturing better data in the field relies on mobile technology. Digitizing your construction safety programs often starts with the data that is captured in the field. Traditionally on the paper forms and sheets, now is captured through mobile devices and tablets that sync the information in real-time to the cloud.

In terms of your safety management programs, this would include all types of data that needs to be captured. Examples include:

  • OSHA Forms
  • Inspections and Audits
  • Job Safety Analysis
  • Safety Meetings 
  • Incident Reports
  • Hazard Management
  • Safety Data Sheets

All of these paper forms are opportunities to digitize how data is captured, using simple mobile forms to capture better data from the field. 

Digital forms reduce errors and standardize how data is collected. While paper forms are error-prone and can become lost over time, digital forms can require information and can always be accessed securely through the cloud.

With better practices for data capture in the field, you’re able to take that information and use it for better analytics and reporting.

Tracking the progress of your safety programs can be difficult on paper forms and manual processes. Just getting the information ready for reporting can become a heavy lift for your teams, making it less likely that you can do the analysis you want in the end. 

By eliminating paper and digitizing safety data, all of those key safety data points are available for reporting. Using safety management software, data is captured in real-time and available for you to run as reports, dashboards, or analytics. Are there job sites that are falling behind on compliance? Can you spot trends in your incident reporting over time? Have safety meetings been held and attended? 

Setting up your data capture around the KPIs and business questions you want to answer can help you with data analytics. Better processes for data capture, leads to more accurate and complete data. If you are looking for real-time data exploration and analysis, safety management software can help you to capture better data and serve it for instant insights to drive decision-making. 

Tools and technology for construction safety will help you with the data capture and reporting components. But it will also help you to improve processes and your culture over time.

Digitizing your construction safety programs provides a central solution for employees and managers. There is accountability and structure, so everyone knows where to go when they need to take an action. For example, employees may be looking for an SDS sheet, file an incident report, or attend a safety meeting. With a comprehensive safety management solution, all of these resources are clearly documented and available to access when they are needed. 

In the digital era that we live in today, employees prefer using their phones or mobile devices to access information. This has the benefit of simplifying data forms and eliminating manual work that is a drain on productivity and morale. 

A robust safety program that is managed digitally is a clear sign to employees that their well-being is a top concern, helping with retention and satisfaction on the job. Clear processes and a culture of safety can have a positive impact on the business, making it a clear return on investment for digitizing construction safety.

If you’re ready to go digital, reach out to the team at GoCanvas to learn more about our comprehensive and easy-to-use safety management solutions.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Three inspection workers on job site.

The Ultimate Guide to Quality Control Inspections

Managing a construction project is a complex and stressful process. Among other things, you have to coordinate project team members, materials, and equipment and ensure that contractors are not afflicted by the potential risks and hazards present at the construction site. That said, quality means different things to different people which is why you should…

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Constructions Digital Transformation

Your competition is finding faster ways to capture data and get critical insights from the field into their existing systems. In short, they’re not going bigger, they’re getting smarter. In this 15-minute broadcast on the construction industry’s digital transformation, find out why the trend is to modernize workflows – and how you can stay ahead of the curve…

A electrician inspecting equipment.

See how VIP Lighting optimized efficiency with GoCanvas

VIP Lighting is a retail lighting and electrical maintenance business that services over 10,000 retail locations all over Australia and New Zealand. Before GoCanvas, VIP Lighting had two separate systems that were impossible to integrate, leading to inefficiencies. GoCanvas made it easy to integrate their systems into single, centralized platform…

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Why Go Digital with Inspection Checklists?

Why Go Digital with Inspection Checklists?

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Inspection checklists are an essential task for many industries and workplaces. This could be a safety inspection to spot potential hazards, equipment inspections and preventative maintenance, property or residential inspections, and much more. For all types of inspections, the checklist is a useful tool because it provides a clear list for inspectors to follow and helps to ensure a thorough inspection takes place each time. 

With the rise of mobile apps and forms, completing inspections can be performed on a tablet or mobile device, quickly and easily on a job site. This article covers how digital inspection checklists help to simplify the process for inspectors and for management.

A traditional paper checklist can take a long time for inspectors to complete and bring back the forms to the office before manually creating a report. Take for example Lumen, a US based IT services company that used paper forms for preventative maintenance inspections before switching to digital forms instead. Before going digital with inspections, their technicians on site had to complete paper inspection forms, return the forms to a central office, scan the form, and then attach the scanned reports to particular database entries. 

Seeing how much time was being spent on administrative work, Lumen made the switch to digital forms and realized a 35 to 40 percent reduction in admin work, with savings of up to $1 million in their first year of going digital.

Digital checklists and forms allow inspectors to spend less time on admin work and streamline the process for collecting data in the field. Digital forms also allow for more standardization, meaning that required fields and drop down lists ensure that accurate data is submitted the first time. While paper forms can be filled out illegible or incomplete, digital forms provide a greater level of control of the format of data that is submitted from the field.

Other benefits include the ability for managers to schedule out and assign inspection checklists to be completed on a regular cadence. This notifies employees when an inspection is due and allows them to work collaboratively using cloud-based tools to help with productivity. Instead of spending hours on manual work to create inspection reports, the process is done automatically from the inspection app and sent via email to the appropriate groups of people and saved to the cloud.

Rod Badley, Critical Infrastructure Manager at Lumen explained this in simple terms – “The more time we can spend doing actual work instead of doing administrative work means more money and more savings for us.”

The entire organization benefits when efficiencies are gained by reducing manual work. Beyond the cost savings from efficiencies, management teams and business owners also benefit in a number of ways by having their checklists managed digitally instead of on paper.

One benefit is the ability to manage all records digitally, in a cloud-based platform that is secure and accessible. For many businesses performing critical inspections, like a job site safety inspection or equipment inspection, it can be incredibly valuable to have a central place to manage all of these documents. In case of an accident or incident, you can understand if proper protocols were followed on site. In the case of an OSHA inspection or audit, having the proper documentation can mean compliance with OSHA regulations and avoidance of fines. Paper forms leave too much up to chance, running the risk of becoming destroyed or lost over time. Moving this important documentation from inspection checklists will help to lower your risk and liability, with infrastructure to help you better manage your records.

Another benefit for organizations is the ability to track compliance. Many businesses have complex operations, with teams in different locations performing inspection checklists. This organization structure can make it difficult to roll up information quickly to verify that inspections are taking place in different locations. With digital checklists and a mobile data platform, you can perform analysis and run reports to track compliance. This type of technology can enable your organization to use analytics to gain greater transparency into operations and ensure that the appropriate action can be taken if non-compliance is found. Switching from paper checklists can empower your organization with greater insights

Take for example US Inspect, a leader in residential inspections that switched their paper processes over to digital forms with GoCanvas and realized an annual cost savings of $720,000. 

“It sounds crazy but GoCanvas has given our company tremendous long-term competitive advantages. US Inspect is not your father’s inspection company – we have morphed into a wickedly excellent data collection enterprise which just happens to produce inspection reports,” explained JB Haller, President & CEO of US Inspect.

To learn more about how inspection checklists can benefit your field teams and your business, contact the GoCanvas team any time to set up a quick introductory conversation.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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How Inspection Software Saves Your Business Time and Money

How Inspection Software Saves Your Business Time and Money

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Looking to implement inspection software to increase your workforce productivity? There’s never been a better time to embrace technology for the construction job site and office.

As we have seen to date in 2021, there is no shortage of obstacles and challenges facing construction firms. Some of the top challenges include:

  • Labor. 81% of construction firms are having a hard time filling some or all positions (AGC)
  • Productivity. 1% productivity growth annually for the past two decades in construction (McKinsey)
  • Safety. 20% of deaths each year occur in construction even though it makes up only 5% of the workforce (OSHA)
  • Supply Chain. Issues in the supply chain are increasing material costs and resulting in longer lead times (Construction Dive
  • Regulations. 10.9% increase in regulatory costs over the past five years (Construction Dive)

With all of these challenges to manage, technology can make an impact on the organization by saving you time and money through productivity and efficiency gains. This article provides real-world examples to help explain how construction businesses can use technology to help reduce costs and create a competitive advantage. 

Need to make the business case for inspection software? Here are the top reasons why construction companies go digital with inspections versus managing them with paper forms.

Managing inspections on paper forms requires a great deal of manual effort and redundant work. Paper sheets used in the field must be returned to the office and then require manual data entry to copy the information into a computer. Inspection software eliminates the back and forth, by allowing field employees to leverage their mobile devices to collect and share information back to the office.

Inspection software also gives the office tools to dispatch and assign jobs, or hand off inspections to multiple employees at a time. All of this leads to greater productivity for workers when they are able to share information in real-time and automate manual processes.

Example:

True Homes, a building construction company, found that their business growth was causing paper forms to pile up. With inspection processes at each construction site, the amount of paper forms was slowing down their business and creating manual workflows for employees to deal with on a daily basis.

After implementing inspection software for building inspections, they were able to save 450 hours per month for their office staff and they were able to increase communication with clients by having information available in real-time from their inspections.

Overall they found that by eliminating manual processes and workflows, they were able to see an increase in customer satisfaction, employee productivity, and better processes for their data collection and reporting. 

Follow this link to read the full story from True Homes and to learn more about building inspection software designed for the construction industry.

Paper forms can lead to some data collection challenges. For example, you may have someone skip over a question or you may have illegible handwriting that makes it difficult to interpret. Both of these require rework and going back to find the required information.

Inspection software is built with features that enable best practices for data collection. You can make certain fields required and ensure that the data submitted is in the proper format to keep your information consistent for reporting.

You can also leverage dynamic forms that reduce the number of fields based on certain criteria. For example, if you select “Condo” as the type of building in a home inspection, you will only see the relevant boxes and can cut out any of the fields that aren’t relevant for that type of inspection.

Companies have found that standardized data and digital processes enable them to move faster with inspections and avoid rework or manual workarounds to fix messy data.

Example:

Lincs, an Electrical Contractor in the UK, found it hard to scale their business with the growing amount of paperwork. They decided to implement software for inspections, saving their field staff 15 hours per technician on a weekly basis by eliminating manual processes.

Once they deployed software for safety inspections, they were able to collect, share, review, and submit reports all in real-time.

With their new digital inspection software, “Required Fields” helped to ensure that field technicians always complete their reports with the necessary information. 

Reports are now completed much faster than on paper, and they have standard practices to ensure that reports are generated quickly and accurately. Investing in better data practices with digital technology for inspections has helped their contracting business to realize significant cost savings and increase in overall productivity.

Follow this link to read the full case study from Lincs and to learn how construction management software can help digitize inspections.

Paper forms make it difficult to have immediate visibility into the data being collected and require additional work to turn the information into reports. With inspection software, reports are generated automatically and sent via email to the appropriate parties. Sign off on documents digitally and have them stored in a central cloud location to reference any time you need the information.

This level of real-time information sharing is a key reason why companies invest in software for inspections. Instead of relying on paper forms that can be lost or damaged over time, inspection software brings a modern and digital experience for your business. Go one step further and use the information collected using inspection software for advanced analytics to spot trends and gain greater visibility into your field or job site operations.

Example:

US Inspect, a leader in residential inspections in the US, found that their paper-intensive processes hindered their efficiency. They implemented software for home inspections with the goal of saving their technicians time in the field and to create a competitive advantage for the business.

They found that inspection software helped their teams in the field save time and produce better reports. Forms that used to take them thirty minutes now only take them five minutes, with required fields helping to ensure data accuracy.

They also found that the home inspection software helped them streamline their reporting and allow them greater insight into their data. With better data visibility they are now able to more accurately understand how the business is doing and where there are opportunities to improve. 

Follow this link to read the full case study from US Inspect and how software can be used for residential and home inspections.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Three inspection workers on job site.

The Ultimate Guide to Quality Control Inspections

Managing a construction project is a complex and stressful process. Among other things, you have to coordinate project team members, materials, and equipment and ensure that contractors are not afflicted by the potential risks and hazards present at the construction site. That said, quality means different things to different people which is why you should…

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Constructions Digital Transformation

Your competition is finding faster ways to capture data and get critical insights from the field into their existing systems. In short, they’re not going bigger, they’re getting smarter. In this 15-minute broadcast on the construction industry’s digital transformation, find out why the trend is to modernize workflows – and how you can stay ahead of the curve…

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See how VIP Lighting optimized efficiency with GoCanvas

VIP Lighting is a retail lighting and electrical maintenance business that services over 10,000 retail locations all over Australia and New Zealand. Before GoCanvas, VIP Lighting had two separate systems that were impossible to integrate, leading to inefficiencies. GoCanvas made it easy to integrate their systems into single, centralized platform…

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

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