GoCanvas Product News

4 Reasons Your Business Needs Time Card Apps

Posted on by GoCanvas Team

4 Reasons Your Business Needs Time Card Apps

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Time card apps present an opportunity for you to increase your team’s efficiency and streamline time-tracking workflows for your business operations.

These types of applications are widely used to help hourly workers or contractors track their time digitally so they can be paid based on hours worked.

So when does it make sense to switch from manual time cards and punch clocks to digital apps? Continue reading this article for a look at some of the top reasons for using time card apps and how to know when it makes sense for your business to switch.

Benefits of time card apps vs. time clocks and paper timesheets

Using paper sheets to track employees’ time can be inefficient and error-prone. Paper sheets tend to get lost over time, manual work is required to process the paperwork, and mistakes are often made by employees or required information can be missing from the document.

Time card apps, time clock apps, and time tracking apps provide flexibility in how your business can track time and work hours for employees, contractors, freelancers, and more. When you think about the time spent on mobile devices today, it makes sense that workers should be able to use an app on their iOS devices such as iPhones, iPads, or Android mobile devices.

The data collected in apps are then available for office administrators or workers to access on a desktop, as needed. Here are 4 business reasons to switch to time card apps instead of paper or spreadsheets:

1. Need for secure and reliable cloud applications

Paper time cards are error-prone and subject to being lost by employees or HR departments before being submitted for payroll or invoicing. 

But with time card apps, work is tracked in real-time and the data is automatically stored securely in the cloud or locally to the device. This reliability makes mobile time tracking apps and time clock apps ideal for small businesses and enterprise-level companies to ensure that accurate records are kept. 

Time card apps are more secure than traditional paper timesheets or even online timesheets, giving your workers the ability to manage the entire process from their mobile devices. 

If security and reliability are top priorities for your business and you can’t afford to lose data, then it definitely makes sense to have your time card processes moved over to a secure cloud application that can provide peace of mind.

2. Need for automation and workflows

Time card apps also allow you to introduce simple automation rules that can change the way your teams operate. For example, using time tracking software or time management software in conjunction with a time card app, companies can automatically submit employee hours to payroll platforms such as ADP, QuickBooks, Xero, Workday, Paychex, and other payroll services. This streamlines processes for your teams and makes the entire process seamless, freeing up valuable time that can be spent elsewhere.

If productivity is a challenge and you need to free up time for your staff, consider using apps that can modernize your process and automate tasks that would otherwise be manual and time-consuming.

3. Need for GPS tracking and geofencing

If your business needs to verify that work has been performed on-site, the GPS functionality of a mobile app can provide a way to verify the exact location. For this use case, businesses are using time card apps on mobile devices that tap into GPS location features to identify when workers enter a job site and when they leave a job site in real-time. 

This practice is often referred to as “geofencing,” where companies draw a digital boundary around a specific area. As users’ devices enter or exit that area, a time tracker can kick in to track billable hours.

If your business relies on a distributed or field workforce, then there is a strong business case for implementing mobile apps that are designed to simplify field operations management.

4. Growing business complexity

If you have a complex business with different categories of workers, it can be beneficial to use time card apps and timesheet apps to manage this process. The apps can handle the hours submitted by full-time employees, part-time employees, freelancers, and contractors differently. 

Some of these workers may have different pricing levels. Others may require the withholding of taxes, and others may require payment through various hiring platforms. All of these differentiators are trackable with proper time management tools.

When you are getting to this level of complexity with managing time, there’s definitely a clear advantage to time card apps and the amount of time saved through simplified processes.

Templates to build your own time management apps 

Every business is unique, with different people, processes, and technologies in place. Two important considerations when selecting a time management solution are ease of use and level of customization.

Given all of the nuances of your business, you need the ability to customize an app to fit your requirements. But at the same time, it shouldn’t require an advanced level of technical expertise or a big budget to achieve that customization.

Organizations have found that GoCanvas provides the ideal balance between customization and ease of use. Using our drag-and-drop app builder requires no coding to publish custom apps for your specific business needs.

The simplicity of the product and the extensive library of templates gives you the ability to very quickly build advanced apps, for time cards and many other common business cases.   

Navigate to the GoCanvas app store to view all of the time card apps that we have pre-built as templates. Make sure to use the search feature to find other examples and templates specific to your industry or use case.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

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Partner Snapshot: Forte Supply Chain Solutions

Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

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GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

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Why Go Paperless and the Benefits of Doing So

Posted on by GoCanvas Team

Why Go Paperless and the Benefits of Doing So

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More and more, businesses are moving from filing cabinets and arcane paper files to going paperless. What are the benefits of going paperless, and what does it mean for an office to become a paperless office? How can businesses become paperless effectively?

Ten Benefits to Going Paperless

  1. Improvements to Document Management Practices: When someone needs a document in a paper-based office, the process of tracking down that document can be a nightmare! Does an employee need to find it in a filing cabinet or archives? What happens if the filing of a document occurs incorrectly? Some businesses even maintain Document Management Specialists or Records Custodians teams to handle the retrieval and filing of documents. The workflow process for simply finding or requesting a document can create a lengthy and exhaustive process. Paperless offices can avoid these issues by having streamlined document management practices. The use of specialized document management software can free up personnel resources and incorporate version controls, digital editing, flexible search options, easy sharing of files, and more.
  2. More Efficient Use of Office Space: Commercial real estate can be expensive, and storing paper is an incredibly inefficient and wasteful use of that space. Some estimates indicate that storing paper takes up between 50% and 70% of office space. Rows of filing cabinets, office archive space, and bankers boxes full of documents take up an incredible amount of space and representing a constantly growing cost. With paperless offices, file cabinets worth of data can be easily stored either in an onsite server with a fairly minor footprint or, as is more common, in the cloud where there is absolutely no loss of localized office floor space. The limitation of storage space is also a worry of the past as both physical servers and cloud storage are easily scalable. 
  3. Availability of Digital Documents for Remote Workers: Remote working has become a given for many businesses. The COVID-19 pandemic, which quickly forced many businesses to change operations and implement work from home opportunities for employees, highlighted the potential pitfalls with reliance on paper documents. While the COVID-19 pandemic may subside soon, work from home is here to stay for many businesses, which means that paper files may not cut it when it comes to productivity. Having a paperless office can ensure that employees working remotely can operate effectively and efficiently.
  4. Availability on Mobile Devices: For many businesses, having accessible documents on the go is critically important. For example, construction companies may require to access work or change orders remotely, or field service technicians may need service reports while at a facility – the potential needs for documents on the go are endless. Paperless offices ensure that important documents, digital forms, and other key files are available on-the-go and in real-time. 
  5. Automation of Business Processes: A critical component of going paperless is capitalizing on process automation. The use of document management software or process workflow solutions allows companies to manage, route automatically, and act on information through built-in rules. 
  6. Accessible Data through Optical Character Recognition (OCR): Optical character recognition has changed how businesses can handle paper effectively. Before using OCR, paper documents that businesses digitized were not of much use other than being stored digitally – the information on them was inaccessible in a meaningful way. OCR, a technology that has been steadily improving over the past several years, has made scanned or archived files accessible through indexing and searching. Modern OCR technology even can turn handwriting into accessible and recognized characters with a reasonable degree of reliability.
  7. Cost Savings: There are multiple ways that going paperless creates cost savings – printing and copying documents is resource-intensive, requiring paper, toner, ink, staples, and more. Printers, fax machines, and copiers can be major expenses for an office requiring ongoing maintenance, repair, and replacement. Additionally, as already has been covered, the storage space for files is wasted floor space that generates no revenue for a business. Many companies can improve their bottom line by going paperless while improving business operations in a true win-win situation.
  8. Digital Files and Digital Signatures: When requiring physical signatures on documents, it may take days for copies to be mailed or sent by courier, extensive follow-up may be necessary for obtaining a signature, or signing these documents may require multiple people in a room together. This antiquated process can be time-consuming, expensive, and an inefficient use of time. With digital files, signing documents can occur through a computer or mobile device with verification processes to ensure that the signing of documents occurs securely and with identity verification practices in place. These electronic signatures, or esignatures, are easier and more secure than traditional pen-to-paper signatures. 
  9. Safety and Security of Important Documents: The safety of documents comes in different stripes, but the most notable include safety against damage or destruction, as well as securing them from unauthorized access and viewing. Paper documents are susceptible to damage from water, fire, mold, and even from pests such as rodents or insects. Furthermore, prying eyes can easily access paper documents whether or not they are authorized to; however, businesses can encrypt digital documents accessible to the appropriate individuals only.
  10. Going Green: It is becoming more and more important to businesses’ identities to be environmentally sustainable and eco-friendly. Going paperless is a great way to reduce a company’s carbon footprint while promoting sustainability. Manufacturing paper takes a toll on the environment by harvesting and treating lumber – even recycled paper negatively impacts the environment. Similarly, toner and ink used in printers and copiers can damage people and the environment. Paperless offices can significantly reduce, or even eliminate, environmental and personnel exposure to these harmful chemicals.

How to Go Paperless

So it is clear that a paperless office has benefits to business owners, employees, the environment, and the bottom line, but going paperless can seem like a challenging undertaking. The effort required to become a paperless office can vary between businesses depending on many circumstances, including the volume of existing physical paper documents, record-keeping requirements, existing filing systems, and business processes, among other factors.

Records and Archives

Suppose a business has extensive records and archives that need to be digitized. In that case, there are plenty of third-party service providers available that can quickly and cost-effectively digitize records. Modern digitization firms can scan up to tens of thousands of pages per scanner, per day. These records can run through OCR software to make them indexable and searchable through a capable document management system.

Handling Forms

Companies that currently rely on paper forms may want to explore shifting to digital forms as a part of going paperless. GoCanvas has pre-developed form templates available in its application store for deployment quickly and dynamically to fill this need for nearly any business. If the form your company needs is not available, it is not difficult to easily and quickly design that form have it ready to use. Companies can integrate these forms within their existing systems, such as financial backends, CRMs, and more. 

Document Management

The key to having an effective paperless office is a modern document management system. These software platforms enable businesses to organize, secure, capture, digitize, and tag files. Additionally, these systems incorporate process automation features to improve business workflows. Document management systems can track who has access to files, when files are accessed, changes made to files (version tracking), and more. 

Transitioning Gradually

It is not typically realistic to decide to become paperless and then immediately become paperless. Businesses that accomplish becoming paperless offices do so gradually, involving personnel in the digitization process to understand how the process works and are not overwhelmed. Small businesses may benefit from using storage solutions such as Dropbox or Google Drive at first, while eventually transitioning to more dedicated document management systems.

Be Flexible

A paperless office is not necessarily an office without any paper – it just means a business has worked to minimize paper use, focusing instead on digital documents. Offices will still have file cabinets, and employees will need to print things from time to time – it is a reality that is unlikely to change any time soon. But by being flexible in defining paperless offices, businesses can begin to benefit from digital files and paperless practices. 

Handling Existing Paper

Some businesses may have sensitive information on paper that requires specific handling during digitization. These documents can often be shredded after scanning of them has taken place. In cases with high-security requirements (such as medical records, bank statements, or tax forms), a shredder company may offer certification and verification of the secure destruction of the documents.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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TE3CO provides mission-critical pressure relief technology and services to customers across the oil and gas industry. They employ a highly trained and capable workforce of field technicians and engineers. Before working with GoCanvas, TE3CO relied on spreadsheets and emails to manage their ticketing process but found the system time-consuming and difficult to track.

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Apps to Help You Organize Your Office Workflow

Posted on by GoCanvas Team

Apps to Help You Organize Your Office Workflow

6 Ways to Organize Office Workflow Using GoCanvas

Achieving a balanced, healthy workflow is a key threshold for all successful businesses. The organization of your office workflow can affect your company’s productivity, employee performance, office dynamics, and customer satisfaction. Thankfully, programs like GoCanvas can now help you streamline your workflow to optimize business performance. Here are six ways to organize workflow for a healthier and more productive system. 

Assigning and Organizing Tasks

The GoCanvas system’s dispatch service provides complete transparency between management and employees, making it easier than ever to ensure that everything gets done as it should. This system stratifies workflow processes in a controlled chain of order and distributes this information using an internal calendar. One common example of this is the , which digitally converts the payroll process using the mobile GoCanvas system.

With fields marked as “required,” employees will no longer be able to submit incomplete timesheets. The ease of use and access will guarantee that all employees are able to send in timecards on time, without waiting around for the paper submissions. You can also easily distribute dispatch calendars within the GoCanvas app, handle approvals in real-time, and monitor the progress of this dispatch conveniently from your mobile device. All of these features collectively work to ensure that your entire team is on the same page and working as a unit.

Reference Data Auto-Population

Manual data reentry can create unnecessary monotony and inconsistency in your workflow processes, wasting valuable corporate time and energy. Adding reference data to your GoCanvas account allows this information to be accessible in your company’s apps. Organized by spreadsheets on the backend of your account, this GoCanvas addition eliminates the redundancy of filling in the same information more than once. Examples of reference data include:

  • Customer Records 
  • Product list
  • Accounting codes
  • Service pricing
  • Other data specific to your business

This feature can speed up your workflow processes, saving you, your employees, and your customers a significant amount of time. 

Streamline Office Communication

With GoCanvas, you can send prefilled forms such as service orders to techs in the field, edit dispatch calendars real-time, and assign apps to your employees. This reduces the time wasted by missed memos and forgotten schedules. As your workload changes throughout the day, your office can compensate with immediate updates to field workers. This reduces the wasted time that poor communication causes, promoting an efficient work environment. 

Digital Signatures

It is no secret that the paper documentation process can be much more time consuming than the digital alternative; however, print processes are often needed where signatures are required. This is why GoCanvas has made implementing digital signatures into your workflow processes easy and accessible. Reduce the need to print, sign, and scan your signature-required documents when you convert to digital signatures. This conversion also allows you to digitally organize your documents while simplifying the signing and sharing processes. Switching to digital signatures is easier than you might anticipate with GoCanvas, as mobile signatures are enabled automatically on the app. 

Custom Mobile Form Creation

Converting to mobile forms using the GoCanvas app allows you to take your company’s processes with you wherever you go. Access your business information just as easily from a job site as you could within your office. Blank templates, such as estimates, inspections, invoices, waivers, and work orders are just a few examples of the forms that can be created, distributed, filled out, signed, and accessed from your mobile device with GoCanvas. By generating custom forms unique to your company’s platform, GoCanvas makes it easy for you to support your workflow where it is needed most. If you don’t believe how easy it is, just send GoCanvas your form today and we will create a mobile version for you for free! You will find that the reliability and convenience of mobile forms can benefit multiple facets of your workflow organization, including both your internal and client-facing processes. 

Payment Processing and Photo Capture

Using your Square-enabled GoCanvas app, you can now streamline your sales and purchase order processes. This partnership provides all of the notable qualities of Square services integrated directly into your company’s internal apps. Digitally process payments without expensive or overcomplicated software systems, which require unnecessary attention from your office. This digital processing also allows you to reduce the wait time involved with manual payment processing. 

Get GoCanvas

GoCanvas is designed to optimize businesses and support an organized workflow. Upgrade your company today by creating a GoCanvas account, and see for yourself how this platform can help you save up to 1,400 workplace hours annually. Try it risk-free by signing up now! 

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

Learn more
Forte Supply Chain Solutions Partner Video

Partner Snapshot: Forte Supply Chain Solutions

Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

Watch VIDEO
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GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

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4 Simple Steps to Creating a Visitor Sign In/Sign Out App

Posted on by GoCanvas Team

4 Simple Steps to Creating a Visitor Sign In/Sign Out App

Creating Your Own Electronic Sign In Sign Out Sheet

As a business, keeping track of those who visit your company or event is essential for safe and seamless day-to-day operations. A mobile sign in/sign out app can make this process easy while improving your data collection process. Here is how you can create your own custom sign in/sign out app in just minutes.

1. Get Started on GoCanvas

First, open your GoCanvas account. If you do not yet have a GoCanvas account, download the app and get started with a free introduction.

2. Download  Visitor Sign In/Sign Out App Template

Go to the GoCanvas Application Store and location the Visitor Sign In/Sign Out App. Click “Get App.” This will download the template onto your GoCanvas account so that you can edit and access this form.

3. Customize the App to Your Business

Next, customize the Visitor Sign In/Sign Out template to meet the unique form fields, specifications, and business details your company’s internal process requires. The existing form fields include:

  • Visitor Name 
  • Date, 
  • Time in
  • Time out
  • Company
  • Purpose of visit
  • Signature

You can change the text and settings on these fields, remove any of these fields, and add any new fields you may see fit. If you don’t find what you are looking for when using the customizable Visitor Sign In/Sign Out App template, you can create your own custom app from scratch using the GoCanvas App Builder. 

4. Publish Your App

Publish your custom mobile sign in/sign out form. Sync your GoCanvas account across your devices and begin using this app immediately wherever you go. You can revise and republish your application anytime to keep your visitor sign in/sign out process up-to-date with your company’s latest policy. 

Visitor Sign In Sign Out App

Why Go Mobile with a Visitor Sign In/Sign Out App 

Mobile sign in/out processes can quickly and easily keep track of visitors to your company, leaving more time for your employees to keep your internal processes running. The accuracy of mobile sign in/out applications also helps you protect the safety of your business and ensure that your visiting hours are being followed. Forget the days of manually saving and filing paper visitor sheets for your records; with this mobile application, you can easily save your visitor records to the cloud and access them from anywhere. If you are still using paper sign in/out sheets, you are likely spending unnecessary company time and money on this easy-to-streamline process. 

Collect Valuable Information

For many businesses, regular visitors are your target audience. Collecting their information can help you understand the interests of customers who may be inclined to visit again. This gives you the power to send out coupons, updates, and information that will help you get your customers in the door time and time again. You can also collect key contact information in case you need to reach them during their visit. 

Streamline Your Check-in Process

What does your check-in process look like? Depending on your business or industry, visitor check-in can quickly become complicated. If your business has to hand out badges, organize personnel, provide instructions or directions, and help things run smoothly while recording sign-in information, this could make the check-in process disorganized and time-consuming. When using the Visitor Sign In/Sign Out App, your visitors can enter information into your system on their own while your employees prepare any necessary details and materials for your visitors. This streamlined process will save your business time while making your sign-in process more pleasant for your employees and your visitors. 

Get GoCanvas

If you are ready to get started with an intuitive app building platform that lets you access advanced features, analytics, and custom app templates like the Visitor Sign In/Sign Out App, sign up for GoCanvas. Start your free account today and schedule a demo with the GoCanvas experts to learn the ropes. Our professionals will help your business save time and money today with GoCanvas mobile forms! 

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

business people discussing project

Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

Learn more
Forte Supply Chain Solutions Partner Video

Partner Snapshot: Forte Supply Chain Solutions

Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

Watch VIDEO
Closeup of a handshake.

GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

View integrations

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

4 Healthcare Apps that Improve Medical Visits

Posted on by GoCanvas Team

4 Healthcare Apps that Improve Medical Visits

Healthcare Apps to Improve Productivity and Patient Experience

Are you looking for an easy and efficient way to improve your patients’ medical visit experience? With the medical field constantly evolving, having the tools you need to succeed is of the highest importance—especially when even the smallest error, miscommunication, or oversight can have a drastic negative impact on a patient’s health. Here are five HIPAA-compliant healthcare apps that can improve medical visits. 

Medical Patient History App

Mobile forms can improve the way you collect, store, and access your patient’s medical history. With the Medical Patient History App, you can forget the days of incomplete or illegible paperwork. Instead, you can collect your patient’s medical and family history—including symptoms, allergies, medications, and more—within this secure mobile app. This leads to an accurate and quick medical patient history acquisition. Mobile data collections are easy to edit and update as your patient’s condition evolves. This digital medium can also eliminate the misunderstandings or confusion that can come with hand-written paperwork. The efficiency and convenience that this app provides can save your medical practice time and money while improving your patients’ experience. 

New Medical Patient Information | Collect Patient Information

With the New Medical Patient Information mobile app, you can collect information on a tablet at patient check-in. This reduces the amount of time it takes for your medical staff to transcribe new patient information from paper documents to your internal computer system. This app is also helpful for social workers, home health nurse practitioners, and other medical professionals working in the field, allowing you to accurately and efficiently track patient medical records from the convenience of your mobile device. 

Patient Information Mobile App

HIPAA Client Consent Form | Medical Mobile Forms

HIPPA compliance is an essential element of the medical field. With the HIPAA Client Consent Form, you can easily collect, store, and later access this necessary document. The mobile app includes a signature capture integration and other advanced features to help keep you organized. Once this form is completed, it can be synchronized to the GoCanvas Cloud for simple data storage and management. 

Doctor Visit Note Application

Another revolutionary tool to improve the patient’s experience is the Doctor Visit Note app. This mobile application allows the doctor or nurse to quickly and easily record information about the patient’s visit, diagnoses, treatment plans, and more. If you have a patient who has trouble remembering what their specialty care provider told them, or following the care plans you created for them, this app can help. With the Doctor Visit Note app, the healthcare provider details important reminders such as prescribed medications, lab results, referral information and more. With the ability to print out these details in a PDF,  patients can keep their families, friends, and medical providers informed in their areas of needed care.

Get GoCanvas | Medical Application Platform

When you are ready to optimize your patients’ experiences, save money on your paper processes, and save your medical professionals valuable time, partner with GoCanvas. This service gives you access to these and other healthcare and social services applications. If you don’t see what you are looking for in our app store, you can create your own custom application using GoCanvas. Our experts will help you get started with a demo of the platform. Sign up for GoCanvas for free today to get started! 

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

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Time Card Apps that are Easy to Use

Posted on by GoCanvas Team

Time Card Apps that are Easy to Use

Reliable and Easy to Use Time Card Apps

One of the most foundational parts of any business is a working payroll system. When it comes to paying your employees, it is essential that you have what you need to successfully record completed hours and calculate payments. If your system runs on paper time cards, you know what a hassle this process can be each pay period. GoCanvas offers a different approach to the payroll process, one that is run with the efficiency of time card apps that are actually easy to use.  

Automatic Time Card Calculations

Especially when dealing with a large number of employees, it can be easy to make calculation mistakes when completing your company’s payroll.  A mobile time card application can calculate the hours for you to eliminate manual errors that can occur during paper time card processes. Not only is this system more accurate, but it is also time-efficient. When using a mobile application for your timesheets, you can avoid the time-consuming hassle of manually calculating the hours each employee worked. By improving the efficiency and accuracy of your payroll process, a mobile time card app can save your business time and money. 

Time Card Legibility

Mobile app time cards eliminate damaged, incomplete and illegible paper time cards from your payroll process. If incomplete time cards are an issue for you, a mobile timecard app can help. By marking fields as “required,” an employee will not be able to submit an incomplete time card. Similarly, damaged forms and messy handwriting means payroll is having to follow-up with employees to confirm time worked, but mobile forms offer a typed alternative without the possibility of damage or illegibility. This allows you to easily read the information about each employee’s hours worked and tasks completed for a quick and easy pay period. 

Digital Timesheet Submission

The paper timesheet process can make it difficult for your employees to submit their time card each pay period – especially if your business has field employees. By using a mobile timesheet application, you can give your employees the convenience of providing their information directly from their tablet or smartphone. This ability to complete and submit time cards from anywhere means you get information faster, and payroll gets completed sooner. By extending the ease of digital submission to your company’s payroll process, you can ensure that your employees all get paid on time each pay period. 

Time Card Apps and Templates

The GoCanvas platform features a wealth of time card applications designed to help businesses efficiently manage their payroll systems without expensive software. Here is a look at some of the popular time card applications in the GoCanvas Application Store:

With each GoCanvas timecard app, you can add, delete, and edit form fields to accommodate your company’s unique time-recording process. You can also add your company’s logo and other brand information to give your timesheets an added professional touch. If you don’t see what you are looking for in one of our pre-built templates, you can create your own custom timesheet app using the GoCanvas system. GoCanvas apps are easy to create and customize with an instinctive design and abundant customer support to help you along the way. 

Get GoCanvas

The GoCanvas system has a wide variety of time card apps to accommodate your company’s needs. With all of the tools to convert your paper processes to mobile applications, GoCanvas is the system you need to move your business forward. Contact our experts with any questions you may have, or try GoCanvas for free today! 

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

Man inputting digital work order into a tablet from a work site.

How Digital Work Orders Impact Your Key Business Outcomes

Is your company still using paper sheets to manage work orders? The drawbacks of using paper forms are often hidden, making it difficult to understand the true impact of paper forms on a business…

Read the Blog
Woman reviewing data via her mobile phone.

See How Centurion Got Amazing ROI from GoCanvas

Centurion is the largest heavy haulage provider in Australia. They deliver national supply chain solutions to the resources, energy, construction & retail sectors throughout Western Australia, Queensland & the Northern Territory…

Read their Story
A man reviewing data on tablet collected by GoCanvas solutions.

5 Tips to Improve How Your Business Collects Data

Companies rely on collecting data in order to operate. In a fast-changing world, companies that focus on streamlining and improving their data collection processes will be able to do more. The good news is that it’s become easier than ever for businesses of all… 

Discover the 5 Tips

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

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Go Paperless – There is an App For That

Posted on by GoCanvas Team

Go Paperless – There is an App For That

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Go Paperless – Mobile Forms for Your Business

In the current digital era, paper processes are often rendered more useless, inconvenient, and expensive than accessible digital variants. For companies that are looking for areas of improvement for efficiency and a decrease in costs, going paperless is a reasonable solution. While this may seem like a daunting transition, the GoCanvas app is designed to make going paperless a breeze. Learn more here about how GoCanvas can help you transition your company to a completely paperless system.

Create, Edit, Save, and Share Custom Forms

Creating custom forms is simple with GoCanvas. The app creation process is intuitive, with on-screen guidance, abundant available resources, and responsive customer support on standby. Using thousands of pre-built templates, many designed for specific businesses and industries, you can also choose to edit an existing template instead of building your own app from scratch. Once you are finished creating your custom forms, they are immediately accessible from your mobile device and ready for use in the office or the field.

Creating an Online Form

Advanced Features and Integrations

One of the primary benefits of transitioning to mobile forms is the efficiency they provide. Mobile form applications are digital variants of your existing documents, with the added enhancement of . Features include GPS location confirmation, signature capture, barcode scanning, mobile payments, and image capture, among others, which can all be integrated directly into your mobile application. The dynamic nature of mobile forms allows you to condense multiple steps of your internal processes into a single app. In this sense, going paperless allows you to streamline your workflow processes to create ease and efficiency. 

Save Money By Going Paperless

Not only does a paperless work system save you time and convenience, but it can also help you cut back on your company’s overhead costs. Studies show that the paper industry brings in billions of dollars of revenue each year, much of which is derived from corporate spending. Converting to a paperless system allows you to save money on paper, shredding, ink, and storage costs, while eliminating the hassles that come with paper forms. 

Resolving Legibility and Submission Issues

As an additional benefit of going paperless, readability is higher on digital interfaces. This eliminates legibility issues and problems with lost or damaged forms. Digital form submission is also much quicker than paper variants. By going paperless, you can send documents to clients, sub-contractors, and others instantly, reducing the need for snail mail, scanning, and the time and costs associated with these processes. 

Going Paperless: How You Can Make it Work

Are you wondering if the paperless system is feasible for your business? Here is a recent success story to provide insight into the accessibility of the paperless process. US Inspect, the leading residential inspection company in the United States, made the switch to a paperless system this year using GoCanvas. The digital process conversion was a success, leading to an increase in ease, efficiency, and profitability for this company. US Inspect now saves more than $720,000 each year, as well as more than 9,900 annual hours of productivity, by using GoCanvas. Read the full details about US Inspect’s transition to a paperless system here.

Get GoCanvas

If you are ready to take your business paperless, sign up for GoCanvas today! This advanced system and our attentive network of customer support can support you through the transition to a paperless company. You can try GoCanvas for free to experience all of these benefits today!

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

business people discussing project

Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

Learn more
Forte Supply Chain Solutions Partner Video

Partner Snapshot: Forte Supply Chain Solutions

Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

Watch VIDEO
Closeup of a handshake.

GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

View integrations

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

Introducing GoCanvas Analytics – Turn Your Data Into Actionable Insights

Posted on by GoCanvas Team

Introducing GoCanvas Analytics – Turn Your Data Into Actionable Insights

Meet GoCanvas Analytics

Many businesses struggle to keep up with their paperwork and miss out on opportunities to better collect and share information from their forms and processes. GoCanvas helps companies ditch the paperwork and capture operational data with mobile devices to improve efficiency. In addition to helping organizations capture more valuable information–including pictures, GPS locations, conditional data, and automatic calculations–we also help companies do more with this data through workflows, dispatching, and sharing with customers and colleagues. 

How GoCanvas Analytics Can Help

Our customers create millions of submissions (and many millions of more data points) with GoCanvas every month to power their businesses across a variety of industries. 

But what happens when you have all of this data and are looking for insights? Gleaning insights from submission data have historically been a bit of a chore–requiring customers to either manually download this data into a spreadsheet or build out an integration with another reporting system.

Naturally, our customers have been asking us to deliver built-in reporting capabilities. 

We’ve listened to our customers and are pleased to announce GoCanvas Analytics: a powerful solution that enables you to convert your submission data into interactive dashboards. Visualize key data in real-time and gain insights to help your business perform even better.

Putting the Data in Your Hands

GoCanvas Analytics puts the data in your hands, allowing you to uncover deeper insights and make more informed decisions with greater impacts on your success. With our reporting suite, you’ll be able to build and share at-a-glance dashboards and visualizations using your GoCanvas submission data to:

  • Spot trends and anomalies in your core lines of business
  • Drill into key data points to get a better understanding of what’s happening with your business
  • Make data-driven decisions to cut down on things that are not working and double down on those things that are working well
  • Share dashboards with team members across your company to keep people informed
  • Create alerts to proactively notify you when anomalies arise
GoCanvas Analytics dashboard

Our goal is to make this accessible to anyone on your team who needs it, so everyone can see what’s happening and make the changes necessary to improve your business.

Get Started with GoCanvas

Sign up to learn more about GoCanvas Analytics or contact your Account Manager today to learn more. We have already started to roll out our reporting platform to customers, and we are excited to hear how you can use this to help drive your business forward. 

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

business people discussing project

Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

Learn more
Forte Supply Chain Solutions Partner Video

Partner Snapshot: Forte Supply Chain Solutions

Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

Watch VIDEO
Closeup of a handshake.

GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

View integrations

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

Release Notes: API Keys

Posted on by GoCanvas Team

Release Notes: API Keys

We’ve added the ability to generate unique API keys for authenticating the GoCanvas API. By default, the API accepts the username and password of an authorized GoCanvas user as required parameters. We’ve added a second option to generate a unique API Key that can be used to access the API instead of logging in with your username and password. These will allow other systems to access your account without giving out your username and password. Click here to read more about how it works.

Note: At this time, you are unable to use API Keys for authentication and use Business Insights and/or Zapier integrations on your account.

About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

business people discussing project

Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

Learn more
Forte Supply Chain Solutions Partner Video

Partner Snapshot: Forte Supply Chain Solutions

Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

Watch VIDEO
Closeup of a handshake.

GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

View integrations

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together

Release Notes: required checkboxes, new iOS and Android features including 7-day view of Dispatches, Square enhancements, and more

Posted on by GoCanvas Team

Release Notes: required checkboxes, new iOS and Android features including 7-day view of Dispatches, Square enhancements, and more

Hello all! We have just released new versions of the GoCanvas mobile app for both Android and Apple devices. This release features updates that we think you’re going to love, so keep reading to see what’s new! Our focus this time around was making it easier to see the information you need. Thank you, as always, for your feedback on how we can make your experience using GoCanvas more powerful.

Option to make a Checkbox field required

You’ve asked for the ability to make a Checkbox field required just like your other field types, so we’ve added the ability to do just that. Use this feature to prevent moving onto the next screen without a checked box, like when you need someone to check that they have read and agree your Terms and Conditions.

Workflow status improvements

When a Handoff is assigned to you, you can now see who handed it off — meaning you don’t have to hunt for it in the App or on the GoCanvas website anymore!

If your Submission has a Submission Name, it will now be visible on the Workflow screen. This should help provide better context around what you’ve just been assigned.

Ability to view this week’s Dispatches

Dispatch users will be happy to know that with this update, users can see their upcoming dispatches up to seven days out from the current date. Having access to this information ahead of time can make it easier to plan out routes, tools needed for the job, and mental preparation.

  • Future Dispatches can only be viewed, and not filled out ahead of time
  • This feature is turned off by default — contact support to turn it on for you
  • Not currently suggested for accounts sending 100+ dispatches to their users at once

Ability to identify GoCanvas Submission in Square account

We’ve made it easier to reconcile your transactions in Square by bringing in the Submission ID (the unique ID in the footer of your PDF) as a note on the transaction.

Number keyboard for number fields on iOS

This update to the iOS mobile app reflects the existing functionality that the Android mobile app already has. A small but convenient change — when entering content into a Number field, your number keyboard will pop up instead of your full keyboard.

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About GoCanvas

GoCanvas® is on a mission to simplify inspections and maximize compliance. Our intuitive platform takes care of the administrative tasks, freeing our customers to focus on what truly matters – safeguarding their people, protecting their equipment, and delivering exceptional quality to their customers. 

Since 2008, thousands of companies have chosen GoCanvas as their go-to partner for seamless field operations.

Check out even more resources

business people discussing project

Gown Your Business with GoCanvas Partner Program

Join our Partner Program and gain instant access to our global network of thought leaders and industry experts enjoying shared collaboration and collective success.

Learn more
Forte Supply Chain Solutions Partner Video

Partner Snapshot: Forte Supply Chain Solutions

Explore how Forte Supply Chain Solutions partnered with GoCanvas, combining in-house industry expertise with our white-label mobile forms to revolutionize their processes.

Watch VIDEO
Closeup of a handshake.

GoCanvas Integrations: Streamline your Workflow

Integrate with over 1,000 software applications. Enhance your GoCanvas experience by syncing real-time data to one or all of your business tools.

View integrations

Connect with an Expert Today.

We’ll help you put together the right solution for your needs.

Let’s Build A Plan Together
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